Summary
Overview
Work History
Education
Skills
Timeline
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JOSEPHINE FLORES

JOSEPHINE FLORES

Dallas,TX

Summary

Experienced professional office administrative assistant with over 15 years of proven accomplishments. Results-oriented and focused with exceptional office management skills that enhance efficiency and productivity. Skilled at multitasking while maintaining accuracy and attention to detail. Successfully supports executives and teams in fast-paced environments.

Overview

19
19
years of professional experience

Work History

Inventory Specialist

Dallas ISD- (Capital Assets Management)
09.2017 - 06.2024
  • Check and respond to emails, update supervisor with daily school visits.
  • Conducted regular audits to maintain compliance with company policies and enhance accuracy.
  • Oversaw compliance with state regulations regarding asset management and reporting standards.
  • Participated in annual physical inventories to verify accuracy of records and identify any discrepancies that needed correction.
  • Conducted meetings with executive management in various departments for training purposes pertaining to capital equipment.

Administrative Assistant

Dallas ISD (Various Departments)
02.2010 - 08.2017
  • Respond to emails daily and answer all incoming calls for various departments and route to the appropriate staff
  • Prepare, process, and enter Internal/ External purchase requisitions to include contract service through Oracle/ ¡Procurement and close out purchase orders
  • Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation
  • Support district achievement goal 6 by assisting my department with all extracurricular events
  • Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy and ensured departments followed the purchasing policy guidelines within the district
  • Run all budget reports such as the general ledger detail report to ensure that our budget totals in the spreadsheet match those in Oracle and in BAUI
  • Keep track of all invoices from vendors and maintain a record of payments rendered using the district's Laserfische system
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents
  • Prepare and submit monthly payroll and monthly / biweekly supplement pay for department and department trainings; including running all payroll related reports and handle all payroll related issues such as Overtime and Benefit Time. Ensure my department is coding their absences properly and keeping up with up with their PTO time.
  • Create, modify, and edit documents, such as Spreadsheets, reports, memos, letters, WAIPS, and other correspondence using Microsoft Office and Google; making sure all reports are submitted before due date.
  • Keep a clean filing system electronically and manually by saving documents in Google Suites/ or one drive
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
  • Managed filing system, entered data and completed other clerical tasks.

Legal Administrative Assistant/Office Manager

Berlof and Newton, P.C.
01.2005 - 01.2010
  • Company Overview: Two Criminal Attorneys
  • Responsible for ALL criminal cases such as misdemeanors and felonies; kept a record of payment schedule on trial fees.
  • Setup consultations for attorneys on ALL Criminal matters and sometimes stepped in as a relieve consultant when attorneys were not available.
  • Calendared and maintained all court hearings in ACT! and notified clients of their court hearings via mail.
  • Assisted clients / potential clients with questions or concerns on cases that we may be assisting them with.
  • Typed up Petitions on criminal disclosures and Petitions an occupational driver's license and filed with the court.
  • Sent copies of all Orders on Non-Disclosures & Occupational License to the clients when they were signed by the Judge.
  • Closed out 15 court dockets a week and submitted Notices of Dispositions to clients informing them on the outcome of their cases; filed away all closed files in filing room.
  • Oversaw the office while attorneys were away in court as the appointed Office Manager, making sure office procedures were being followed and resolving any critical issues that may occur.
  • Two Criminal Attorneys

Education

Certified as a Legal/Office Administrator -

Central Texas Commercial College
Dallas,Texas
05.1999

High School -

North Dallas High School
Dallas, Texas
01.1995

Skills

  • Attention to detail
  • Proficient in MS Office, Excel, Powerpoint, Oracle Finance Systems
  • Inventory control
  • Teamwork and collaboration
  • Tagging procedures

Timeline

Inventory Specialist

Dallas ISD- (Capital Assets Management)
09.2017 - 06.2024

Administrative Assistant

Dallas ISD (Various Departments)
02.2010 - 08.2017

Legal Administrative Assistant/Office Manager

Berlof and Newton, P.C.
01.2005 - 01.2010

Certified as a Legal/Office Administrator -

Central Texas Commercial College

High School -

North Dallas High School

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