JOSHLYN L. KAIPAT
Fort Hood
Summary
Experienced administrative professional skilled in managing fast-paced environments, demonstrating strong organizational, technical, and interpersonal abilities. Recognized for maintaining confidentiality and handling sensitive information with discretion. Committed to delivering high-quality results and completing projects efficiently. Proficient in multitasking and resourceful in problem-solving.
Overview
20
20
years of professional experience
Work History
Administrative Officer
NORTHERN MARIANAS TECHNICAL INSTITUTE
SAIPAN
10.2023 - 06.2025
- Oversaw correspondence, ensuring timely responses to inquiries directed for the Chief Executive Officer.
- Supported budgeting efforts by tracking office expenses and reports.
- Provided administrative support to department staff including typing letters and reports; preparing mailings; photocopying; collating; faxing; scanning documents.
- Maintained organized filing systems for easy access to documents.
- Organized and maintained filing systems for confidential documents, correspondence, and reports.
- Planned staff and training meetings and scheduled conference rooms.
- Supported the Chief Executive Officer during executive decision-making process by generating daily reports to recommend corrective actions and improvements.
- Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
- Managed calendars to ensure efficient use of time; scheduled appointments as needed by the Chief Executive Officer.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Performed payroll functions through the TotalPass system to ensure timely payouts to staff.
OFFICE MANAGER-CORPORATE HR
TAN HOLDINGS
MP
05.2019 - 07.2023
- Spearheaded program planning for TAN HOLDINGS employees, including active and retired members, by orchestrating annual recognition celebration in November to celebrate dedication and service to country and business.
- Supported annual Field of Heroes event honoring community veterans and first responders.
Facilitated fundraising efforts to provide financial assistance for health and wellness of veterans and first responders. - Administering military leave benefit program enabling reservists or active personnel to utilize military leave instead of personal vacation or sick leave
- Developed and implemented office policies and procedures.
- Managed, scheduled and coordinated office functions and welfare activities for employees.
- Plan and manage internal employee training on soft skills through external facilitators.
FAMILY PARTNER ADVOCATE
COMMONWEALTH HEALTHCARE CORPORATION
06.2018 - 05.2019
- Served at-risk families in the community by establishing rapport and encouraging empowerment on availing for services provided by the public health department and/or partnering agencies.
- Assisted at-risk families with external routing to other agencies for job opportunities, housing assistance, and food and nutrition assistance.
EXPERT-COORDINATION CENTER OFFICER
TRANSPORTATION SECURITY ADMINISTRATION
10.2005 - 12.2017
- Managed the use and request of military leave hours, upon request by personnel, to ensure proper reflection of allotted military leave during payroll processing.
- Managed drill schedule to ensure adequate manpower is provided to the screening force during absence of military personnel.
- Generated and maintained operations and response plans to function further during emergency situations.
- Coordinated bi-annual exercises in accordance with operations and response plans to measure strengths and weaknesses on the ability to continue mission-essential functions during emergency situations and as well as to measure the employee ability and comprehension of plans.
Education
HIGH SCHOOL GRADUATE -
KAGMAN HIGH SCHOOL
06.2003
Skills
- Attention to detail
- Software application (Excel, Microsoft Works, Adobe, Google - Forms, Docs, Drive)
- Payroll Legislation (WebTA, ETAS, TotalPass)
- Inventory management
- Flexibility
- Teamwork
- Project management
- Policy and procedure modification
- Records management
- Scheduling and calendar management
- Deadline oriented
- Human resources support
- Office administration
Affiliations
- Family Advisory Network - Family Representative CNMI (October 2019 - June 2025) : A family representative for the EMSC Program to assist in the process and representation of the needs of families in our community on improving the healthcare system for our children.
- Employee Support for the Reserved and Guard - VOLUNTEER (November 2019-June 2023) : Work closely with employers and their employees who are members of the National Guard and Reserve Components of the United States Military, ensuring there is full understanding and compliance within the Uniformed Services Employment and Re-employment Rights Act (USERRA).
Timeline
Administrative Officer
NORTHERN MARIANAS TECHNICAL INSTITUTE
10.2023 - 06.2025
OFFICE MANAGER-CORPORATE HR
TAN HOLDINGS
05.2019 - 07.2023
FAMILY PARTNER ADVOCATE
COMMONWEALTH HEALTHCARE CORPORATION
06.2018 - 05.2019
EXPERT-COORDINATION CENTER OFFICER
TRANSPORTATION SECURITY ADMINISTRATION
10.2005 - 12.2017
HIGH SCHOOL GRADUATE -
KAGMAN HIGH SCHOOL
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