Joshua Kaye
Saint Petersburg,FL
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Executive Assistant
McKinsey & Company
06.2015 - Current
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in development of company policies and procedures, contributing to more organized work environment.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Coordinated events for staff members, promoting team-building activities and boosting morale within workplace.
- Served as liaison between departments to facilitate effective communication throughout company.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Developed and maintained automated alert systems for important deadlines.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Deputy Clerk of Court
Pinellas County Clerk Of The Circuit Court
03.2001 - 06.2015
- Enhanced court efficiency by streamlining administrative processes and implementing organizational improvements.
- Ensured accuracy in legal documentation by meticulously proofreading and editing court forms and records.
- Communicated effectively with various parties including attorneys, law enforcement officers, witnesses, and jurors to ensure smooth court operations.
- Assisted in increasing public access to court information by updating electronic databases with accurate case details.
- Delivered exceptional customer service to public by addressing inquiries about court procedures, providing status updates on cases, and assisting with form completion as necessary.
- Safeguarded confidential information by adhering to strict data privacy guidelines when handling sensitive documents or discussing ongoing cases.
- Contributed to productive work environment through effective teamwork and collaboration amongst colleagues from different departments.
- Streamlined record-keeping systems by digitizing physical files into organized online database accessible by authorized personnel only.
- Reduced errors in official court documentation by implementing thorough quality control process for all newly generated documents.
- Demonstrated flexibility in adapting to changing priorities and effectively managing multiple tasks simultaneously while maintaining attention to detail and accuracy.
- Prepared court documents for filing in alignment with established protocols to support compliance.
- Responded to in-person and telephone requests for information from general public, attorneys and other involved parties.
- Drafted professional court correspondence to facilitate legal proceedings.
- Answered telephone calls, took messages and transferred calls to appropriate colleagues.
- Examined legal documents submitted to courts for adherence to laws and court procedures.
- Maintained and updated electronic databases to accurately and securely store court documents.
- Performed routine data entry or document management.
- Assisted newly hired clerks in learning about application reviews and verification procedures, performance strategies and customer service techniques.
- Issued public notification of official activities or meetings.
Education
High School Diploma -
Seminole High School
Seminole, FLSkills
- Business Administration
- Administrative Support
- Technical Support
- Mail Management
- Strategic Planning
- Meeting planning
- Customer Service
- Expense Reporting
- Risk Management
- Travel Coordination
- Information confidentiality
- Conflict Management
- Process Improvements
- Customer Service-Oriented
- Task Delegation
- Strong Problem Solver
- Logistics Coordination
Certification
14 CFR Part 107
OSHA 10
OSHA Bloodborne Pathogens
OSHA Occupational Noise Exposure Certified
OSHA RF Awareness
Timeline
Executive Assistant
McKinsey & Company
06.2015 - Current
Deputy Clerk of Court
Pinellas County Clerk Of The Circuit Court
03.2001 - 06.2015
14 CFR Part 107
OSHA 10
OSHA Bloodborne Pathogens
OSHA Occupational Noise Exposure Certified
OSHA RF Awareness
High School Diploma -
Seminole High School
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