Josiane Descalzo
San Diego,CA
Summary
Driven and resourceful administrative professional with 7+ years of experience assisting high-net-worth individuals. Expert in travel management, expense tracking, and schedule coordination (especially in high-pressure environments)! Dependable, loyal, and meticulously detailed.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Grand Prix LLC
08.2022 - Current
- Performed administrative duties such as creating staff schedules, processing payroll, proofreading tax documents, interviewing and supervising new hires.
- Coordinated $1M+ travel arrangements: booking private jets, yachts, helicopters, etc.
- Managed executive and staff calendars for team of nine.
- Maintained communication with office assistants in Montreal, Canada location to ensure principal received proper accomodations while abroad.
- Sourced vendors and service providers while monitoring invoices and purchases, ensuring all services are efficient and cost effective.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant
Jules Wilson Design & Basile Studios
03.2022 - 07.2022
- Simultaneously managed two executive calendars for each studio.
- Oversaw multiple home renovation projects for principals' homes.
- Commended for consistently delivering projects before deadlines, even within demanding and challenging environments.
- Implemented physical and digital organization systems which drastically increased office efficiency.
- Saved employer thousands of dollars annually by reviewing expenses, identifying overcharges, and negotiating with vendors to secure lower rates.
- Excelled in troubleshooting and finding creative solutions while maintaining attention to detail.
- Planned and executed office events.
Executive Assistant
Sports Betting Team Executive
01.2016 - 02.2022
- Executed a broad range of administrative and personal responsibilities that allowed employer more time for family activities, networking events, and worry-free travel and leisure pursuits.
- Ensured on-time and in-budget completion of multi-million dollar home renovations, serving as the on-site project manager while boss worked.
- Utilized strong interpersonal skills to meet with VIP clients, building customer relationships and occasionally served as a representative for my employer.
- Became my employer’s right-hand person with duties ranging anywhere from picking up his child from school to providing insightful personal advice.
- Entrusted to oversee confidential and personal matters.
Personal Assistant
Family
01.2014 - 01.2016
- Assisted with light housekeeping duties as well as grocery shopping and running other errands.
- Transported children to and from school, medical appointments, and extra-curricular activities.
- Attended principal's meetings, took notes, and tracked action items.
- Tracked medical needs of two disabled children and administered medication on a daily basis.
Education
Bachelor of Arts - Communications
Ibero-American University
Mexico, MESkills
- Fluency in Google Suite and Microsoft Office
- Client Relationships and Persuasive Communication
- Communication Softwares (Zoom, Skype, Discord)
- Travel and Schedule Coordination
- Tenacious Negotiator
- Proactive mindset
- Confidentiality and discretion
Additional Information
English
Spanish
Timeline
Executive Assistant
Grand Prix LLC
08.2022 - Current
Executive Assistant
Jules Wilson Design & Basile Studios
03.2022 - 07.2022
Executive Assistant
Sports Betting Team Executive
01.2016 - 02.2022
Personal Assistant
Family
01.2014 - 01.2016
Bachelor of Arts - Communications
Ibero-American University
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