Josie Mulroy
Cypress,TX
Summary
Dynamic team player with strong analytical skills, possessing twelve years of project coordination, purchasing, and procurement experience. Proven track record in sourcing medium and high criticality materials, engineered equipment, and subcontracts throughout the project life cycle. With a focus on excellence and valuable experience in engaging with diverse teams, contributing to the strategic success of procurement initiatives, and ensuring that projects are executed efficiently and in alignment with organizational objectives,
Overview
13
13
years of professional experience
Work History
INTERNATIONAL LOGISTICS & PROJECT COORDINATOR NORTH AMERICA
CYVIZ
12.2021 - 01.2024
- Fostered positive stakeholder relationships through exceptional internal and external communication, aligning with high standards expected in dynamic team environment.
- Gathered supplier quotes and placed orders for high-dollar technology components, including Planar displays, Biamp, and Middle Atlantic via Express and Dynamics 365, within budget constraints and tracked and monitored equipment for timely project fulfillment.
- Coordinated domestic shipments, overseeing scheduling, and ensured seamless delivery from Virginia warehouse to project sites worldwide.
- Tracked and monitored equipment for timely project fulfillment.
- Managed international shipments by providing commercial invoices, collaborated with customs brokers, expeditors, and international freight forwarders, and prepared packing lists with greatest attention to detail.
- Worked across teams to create subcontractor purchase orders for project scheduling of contractors, to provide documentation to accounting and approval of invoices
- Functioned as Return Merchandise Authorization (RMA) Coordinator and developed tracking system in Microsoft Excel, shared across technical and operations teams, for collaboration and tracking of RMA's
- Successfully coordinated pick-up and delivery of repaired equipment, ensuring customer satisfaction.
PRODUCT ADMINISTRATOR, PROJECT COORDINATOR AND TEAM LEAD
AVI-SPL
11.2016 - 10.2021
- Supervised team of 6 administrative individuals to meet project goals and deliverables by facilitating weekly training to review effectiveness and implementing process improvements to enhance services for local office and customers.
- Reviewed and verified contract documents for each technology project, consisting of project scopes, bid drawings, specifications, subcontractor scopes of work, and construction schedules.
- Supported Operations and Project Management Team in coordinating project activities, including change management, while adhering to budgetary constraints and timely completion of project deliverables that met client scope and quality requirements aligning with AVI-SPL Project Management principles.
- Coordinated design meetings and decisions with internal departments and teams.
- Collaborated with sales, marketing, and support teams to launch products on time and within budget.
PURCHASING, PROJECT COORDINATOR & BID MANAGER
AVTG
10.2015 - 11.2016
- Engaged in strategic negotiations with vendors to secure favorable pricing for equipment, resulting in 10 % - 20% savings on projects.
- Promptly submitted purchase orders for equipment, ensuring timely arrival for project installation.
- Reviewed incoming bid requests, systematically ranking them based on probability of bid approval, including submission requirements, and assigned tasks to engineering team, which included material list creation and spec requirements.
ASSISTANT PROJECT MANAGER
AV INSTALLERS
06.2014 - 09.2015
- Attended construction meetings and collaborated with General Contractors of various trades, including electricians, HVAC, plumbers, fire alarm, and drywall for upcoming project opportunities.
- Maintained daily communication with install technicians, ensuring project status updates and seamless coordination for timely completion and Coordinated efforts to complete punch lists.
- Analyzed project performance data to identify areas of improvement.
- Enhanced team collaboration through regular meetings, clear communication, and shared goal setting.
- Managed 30 installer timesheets for accurate payroll processing.
SALES & PRODUCT ADMINISTRATOR
AVI-SPL
01.2011 - 05.2014
- Critical provided c administrative support for 5 sales professionals by coordinating sales events with vendors and customers.
- Helped Sales Team streamline communication and processes with operations and finance.
- Managed and updated current data in BKR and served as CRM for quotes and opportunities.
- Registered new vendors, set up Technology projects, and facilitated bid submissions.
- Created and submitted Sales Orders and Purchase Orders in Sage for all jobs, adhering to proper approval process.
- Provided exceptional customer support by addressing concerns promptly and professionally.
Education
Bachelor of Science - Business Administration
DeVry University
Downers Grove, IL01.2006
Skills
- Supplier Relationship Building
- Procurement Project Management
- Negotiation and Contract Administration
- Strategic Sourcing and Bid Process
- International and Domestic Shipping Coordination
- Critical Thinking
- Profitability Optimization
Accomplishments
- Promoted to Project Coordinator at Cyviz in January 2023.
- Promoted to Administration Team Lead for the Houston/Austin office at AVI-SPL in October 2020.
- Promoted to Project Coordinator for Houston/Austin offices at AVI-SPL in January 2020.
- Admin Award Houston Finalist: Recognized as a finalist for outstanding administrative contributions in 2019 and 2020.
Timeline
INTERNATIONAL LOGISTICS & PROJECT COORDINATOR NORTH AMERICA
CYVIZ
12.2021 - 01.2024
PRODUCT ADMINISTRATOR, PROJECT COORDINATOR AND TEAM LEAD
AVI-SPL
11.2016 - 10.2021
PURCHASING, PROJECT COORDINATOR & BID MANAGER
AVTG
10.2015 - 11.2016
ASSISTANT PROJECT MANAGER
AV INSTALLERS
06.2014 - 09.2015
SALES & PRODUCT ADMINISTRATOR
AVI-SPL
01.2011 - 05.2014
Bachelor of Science - Business Administration
DeVry University
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