QuickBooks Online
Open To Work
Joy Cacchiola
Clinton,New Jersey
Work Preference
Work Type
Full TimePart TimeLocation Preference
On-SiteRemoteHybridImportant To Me
Career advancementWork-life balanceCompany CultureWork from home optionPaid time offPaid sick leave401k matchSummary
Dynamic Office Manager and Bookkeeper with a proven track record of enhancing operational efficiency through meticulous bookkeeping and exceptional customer service. Skilled in payroll processing and AP/AR management, I consistently ensured compliance and accuracy, contributing to streamlined financial reporting and improved organizational productivity.
Overview
6
6
years of professional experience
Work History
Office Manager & Bookkeeper
Plant Health Organics, LLC
01.2023 - Current
- Managed daily office operations, ensuring efficient workflow and timely completion of tasks.
- Developed and maintained paper and digital filing systems, improving document retrieval efficiency.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Wrote proposals and recommendations for soil analysis based on Agronomist findings.
- Created all report, proposal, invoice, etc., templates using C#.
- Well versed in the agricultural field; IDM, organic and organic based lawns, and so on.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Managed accounts payable and receivable processes to ensure timely financial reporting.
- Reconciled bank statements with internal records to maintain accurate financial data.
- Processed payroll and ensured compliance with tax regulations and labor laws.
- Prepared weekly and monthly financial statements and reports for management review.
- Utilized QuickBooks to streamline bookkeeping tasks and improve efficiency.
- Prepared budget preparation by analyzing past expenditures and forecasting future costs.
- Collaborated with auditors during year-end audits to facilitate smooth financial reviews.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Reconciled all accounts and corrected issues with financial records.
- Completed tax forms in compliance with legal regulations.
- Collaborated with external auditors to facilitate the annual audit process, providing necessary documentation as required.
- Enhanced operational efficiency by automating routine bookkeeping tasks.
- Reduced errors in financial statements with meticulous attention to detail during data entry.
Office Manager & Bookkeeper
Riverside Tree Experts, LLC / NJ Firewood & Pellets, LLC
11.2022 - 04.2025
- Oversaw inventory management and supply orders, maintaining adequate stock levels for uninterrupted operations.
- Assisted in budget preparation, monitoring expenses to align with financial objectives of the organization.
- Managed accounts payable and receivable, ensuring timely processing of invoices and payments.
- Assisted in annual budget preparation, analyzing historical data for informed decision-making.
- Managed payroll processing, ensuring employees were accurately compensated in a timely manner each pay period.
- Completed tax forms in compliance with legal regulations.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into Quickbooks, including years of historical data.
Office Manager & Bookkeeper
Organic Plant Care LLC
11.2019 - 10.2022
- Managed daily office operations, ensuring efficient workflow and adherence to organizational policies.
- Implemented office procedures that improved communication and collaboration among departments.
- Trained new staff on administrative processes, enhancing overall team productivity and cohesion.
- Facilitated vendor relations, negotiating contracts to secure favorable terms for office supplies and services.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Wrote proposals and recommendations for soil analysis reports from Agronomist findings.
- Created all proposal, report, invoice, etc., templates using C#.
- Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Utilized QuickBooks to track expenses, generate financial reports, and streamline bookkeeping processes.
- Maintained accurate financial records, tracking expenses, revenue, payroll, and inventory management.
- Increased accuracy in payroll processing by diligently verifying timesheets, calculating overtime pay, and resolving discrepancies before submission to payroll provider.
- Processed payroll tax filings for multiple jurisdictions, ensuring compliance with local, state, and federal regulations.
Education
Computer And Information Systems
Computer And Information Sciences
Skills
- Customer service
- Office management, administration
- Organizational skills
- Administrative support, data entry
- Payroll processing, tax preparation and filing
- Bookkeeping, AP/AR management
- Document management
- Database administration
- Project management
- Attention to detail
- Time management
- Multitasking and organization
Software
QuickBooks Desktop
MS Word
MS Excel
MS Powerpoint
MS OneNote
MS Outlook
G-Suite
Wix
Arborgold
Timeline
Office Manager & Bookkeeper - Plant Health Organics, LLC
01.2023 - Current
Office Manager & Bookkeeper - Riverside Tree Experts, LLC / NJ Firewood & Pellets, LLC
11.2022 - 04.2025
Office Manager & Bookkeeper - Organic Plant Care LLC
11.2019 - 10.2022
Rutgers University - , Computer And Information Systems
New Jersey Institute of Technology - , Computer And Information Sciences