Karen Lashley
Seattle,WA
Summary
Considered extremely resourceful, able to provide support across diverse business sectors. Mentors other assistants to ensure consistency in administrative support and professionalism. Reputation for being reliable and discreet with excellent written and verbal communication skills. Extensive domestic and international event and meeting planning. Flexible and able to work in demanding and fast-paced environments requiring innovation and creativity. Proficient in Outlook, Excel, Word, PowerPoint and many other programs.
Overview
18
18
years of professional experience
Work History
Senior Executive Assistant
T-Mobile
02.2015 - Current
- Provide high-level administrative and business support to the SVP and VP of Wholesale, including calendaring, creating and managing department org charts, distribution lists and scheduling Webex conference calls, team meetings, etc
- Heavy domestic and international travel coordination and expense support for the SVP and VP
- Schedule and coordinate partner meetings (both internally and externally), team training, DE&I and team building events both on and off-site, including catering and other meeting needs
- Work directly with CRE and Facilities on physical department campus moves, while maintaining seating assignments and headcount tracking for the Wholesale Team
- Extensive coordination and support with the Sprint team during (and ongoing) the merger between T-Mobile and Sprint
- Regularly work with Ariba (hardware ordering and management), Workday (HR management), OpenText (vendor invoices), FM Integrated Workplace Management System (real estate) and other T-Mobile internal systems
- Schedule, plan and manage monthly and quarterly Wholesale Team All Hands meetings for 250+ attendees, including securing meeting space, guest speakers and assistance with creating PowerPoint presentations, arranging meeting room set up and A/V while working closely with my counterpart at the Overland Park campus (formerly Sprint)
- Work closely with the SLT Executive Assistants and Chiefs of Staff on a regular basis
- Manage office by ordering supplies, equipment and managing facility/maintenance requests
Executive Assistant
Rally Marketing Group
05.2014 - 10.2014
- Provided administrative support to the President, clients and management team, including calendaring, time management, extensive travel, scheduling conference and video calls, and creating expense and time reports
- Reduced travel expenses by negotiating excellent rates and pricing with numerous hotels, vendors, caterers and other providers for meetings and special events while also improving efficiency
- Scheduled and coordinated Board of Director meetings, business development events for new and prospective clients, partner meetings and other internal and external events
- Enhanced communication between Rally’s offices, encouraging a better sense of teamwork, collaboration and morale
- Managed and coordinated office remodel and move by organizing plans with builder, landlord and various contractors, while keeping costs under budget
Senior Administrator
Teague
02.2013 - 03.2014
- Maintained and managed Teague intranet with critical documents and records
- Generated new-hire documents, gift bags, computer equipment, software and other supplies for staff
- Assisted with Board of Directors and quarterly on and offsite staff meetings
- Managed Teague; employee business cards, camera equipment and facility and maintenance requests
- Assisted Vice President, Directors, managers and designers with various projects as needed
- Directed and oversaw administrative team, while providing support, improving efficiency and cost savings
- Supported Teague’s first annual 'Family Day' in conjunction with Boeing and other company events
Executive Assistant/Office Manager to President/CMO & Team
VentiRx Pharmaceuticals, Inc.
04.2011 - 05.2012
- Successfully assisted in transition from San Diego headquarters to Seattle office
- Managed complex and ever-changing travel and calendar scheduling for President and staff
- Scheduled and prepared for all quarterly company Board of Directors meetings and monthly calls while maintaining records, presentations, minutes, etc
- Maintained and updated company web site
- Created and administered all legal documents via SharePoint and tracking via Access Database
- Worked with legal firm on company patents
- Assisted with business development, public relations, human resources and finance
- Created and tracked expense reports while maintaining bank balances and credit card payments
Executive Assistant to Chief Financial Officer and Finance Team
PopCap Games, Inc.
09.2008 - 12.2010
- Assisted with Bejeweled Twist Launch in October 2008 at EMP
- Successfully converted from Egencia to Carlson Wagonlit Travel while managing travel programs
- Domestic and international travel arrangements for employees and candidates including processing passports and Visas
- Managed calendar for internal and external meetings for founder and CFO
- Daily electronic deposit of funds including tracking and reporting to team
- Created, tracked and managed employee stock option documents
- Assisted in recruiting process, including posting job openings and scheduling candidate interviews
- Managed Premera health insurance, COBRA and Sun Life invoices on a monthly basis
Executive Assistant to Vice Presidents /Back Up Assistant to President and CEO
SonoSite, Inc.
02.2007 - 09.2008
- Successfully planned and executed complex, high-level International Sales Meeting for 150+ people including corporate management team, while keeping under budget and working with language barriers and time-zone challenges
- Planned and organized two-day Luminary Event for 100 national physicians with management presentations, product demonstrations, tour of facility and dinner on a Seattle waterfront cruise
- Co-authored and distributed national and world-wide press releases on a regular basis (via Business Wire)
- Created PowerPoint presentations for Analyst Meetings and Road Show media events
- Made complex travel arrangements including hiring private jet for multi-city road show tours
- Coordinated quarterly calls with Analysts and Management (web casting of call and press release)
- Arranged tours, demonstrations and interviews with various press and analysts
- Collected and maintained appropriate Confidentiality Agreements and W-9s for attending physicians
- Confidential high-level documentation for Audit Committee, Board of Directors meetings, etc
Education
Business Administration -
Shoreline Community College
Skills
- Project Management
- Event Planning & Coordination
- Presentations
- Mentorship
- Outlook
- Excel
- Word
- PowerPoint
Timeline
Senior Executive Assistant
T-Mobile
02.2015 - Current
Executive Assistant
Rally Marketing Group
05.2014 - 10.2014
Senior Administrator
Teague
02.2013 - 03.2014
Executive Assistant/Office Manager to President/CMO & Team
VentiRx Pharmaceuticals, Inc.
04.2011 - 05.2012
Executive Assistant to Chief Financial Officer and Finance Team
PopCap Games, Inc.
09.2008 - 12.2010
Executive Assistant to Vice Presidents /Back Up Assistant to President and CEO
SonoSite, Inc.
02.2007 - 09.2008
Business Administration -
Shoreline Community College
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