JOY VILLALUZ
Las Vegas
Summary
As an event and trade show manager, I am responsible for the overall functions of assigned events - from the pre planning to the onsite production to finalizing invoices post event. I oversee the financial budget, event floor plans, overall build of structures, graphics/wayfinding elements, electrical, Rigging, to the roundtrip transportation of needed items for the assigned trade show. I act as the liaison between the show/event organizer and the internal production team, and will manage all pre-show to post-show needs. I have managed and partnered with the following trade shows: Magic (Women's Wear & Footwear portion), Travel Goods, Nightclub & Bar, IMEX America, National Association of Broadcasters (NAB), Groceryshop and many others.
Overview
18
18
years of professional experience
Work History
Client Solutions Manager
Freeman
12.2019 - Current
- Managed the overall event/trade-show production of small to large shows.
- Helped manage the overall floor plan. Obtained required floor plan permits from the Clark County Fire Marshal. Performed routine checks with the venue and fire marshal to make sure the show is in compliance with all safety procedures.
- Coordinate all the logistics for all show requirements such as show structures, graphics, furniture, electrical, hanging signs, labor, wayfinding, shipping and material handling.
- Created and oversaw event/show finance and budget with the clients and internal finance department. Supervised the overall production of events with revenue between 20K to 10 Million.
- Handled the overall schedule and timelines of the event, event change outs, parties, general sessions and breakout sessions with clients, vendors, facilities and all internal lines of businesses.
- Organized and created exhibitor manuals and marketing materials that are emailed to all exhibitors in the trade show.
Account Manager
GES
05.2014 - 11.2019
- Organized the overall trade-show production of small to large shows with a range of revenue between $50 Thousand to $5 Million.
- Responsible for the overall Show Finance and show budget - Worked with Finance to prepare and manage monthly show financials.
- Floor plan management and Fire Marshal planning.
- Oversee and coordinate all show requirements such as Structures, Graphics, Furniture, Electrical, Hanging Signs, Labor, Logistics and Material Handling.
- Coordinate overall schedule and projects with clients, vendors, facilities and all internal lines of businesses.
Senior Account Representative
GES
04.2012 - 05.2014
- Manage the Overall trade show production for small shows to medium shows with an average revenue of $1 Thousand to $50 Thousand.
- Partner with City Finance teams to prepare and manage monthly show financial reporting Excel tools.
- Assists Account Manager at show site as needed by handling a specific area or function, order entry, updating the official invoice, and assisting with association show needs.
- Manages Floor Plans, graphics, signage, labor, structures and overall needs for each trade show.
Account Representative
GES
12.2010 - 04.2012
- Responsible for data entry and record keeping of important trades-show documentation.
- Assists the Account Manager with show management, venue contacts, and production personnel regarding all services.
- Serves as in-house contact for Directors, Supervisors and Account Managers while they are at show site.
- Assist City Finance teams to prepare monthly show financial reporting Excel reports and tools.
Exhibitor Services Coordinator
GES
01.2008 - 12.2010
- Responsible for assisting exhibitors regarding trade show orders during pre-show, show site and post show.
- Provide booth billing to exhibitors - Handled billing adjustments, credits and refunds.
- Generated and reviewed exhibitor 3rd party billing between Exhibitor Appointed Contractor (EACs) companies and Exhibiting companies.
- Handled all exhibitor data entry billing prior to the completion of the trade show.
Administrative Clerk
Sterling Enterprises
06.2007 - 01.2008
- Scheduled appointments between the company and its clients.
- Transferred calls and handled copies and faxes.
- Oversees company's mail and proof-read outgoing mail communication.
- Analyzed and researched multiple properties.
- Handled background checks on clients.
Education
Bachelor of Arts - International Relations
University of California
Davis, CA06-2007
High School Diploma -
Bassett Senior High School
La Puente, CA06-2003
Skills
- Manage overall trade shows
- Relationship building and management
- Vendor relations
- Sales reporting
- Forecasting show financials
- Project planning and development
- Staff management
- Relationship management
- Process optimization
- Project development
- Strategic planning
- Microsoft Office
- Salesforce
- Oracle
- Kronos
- Floorplan and blueprints management
- Project management
- Finance and accounting
- Logistics management
- Issue resolution
- P&L management
- Cost reduction strategies
- Budgeting and forecasting
- Event planning
- Vendor sourcing
- Contract management
- Safety and compliance enforcement
- Video conference management
Timeline
Client Solutions Manager
Freeman
12.2019 - Current
Account Manager
GES
05.2014 - 11.2019
Senior Account Representative
GES
04.2012 - 05.2014
Account Representative
GES
12.2010 - 04.2012
Exhibitor Services Coordinator
GES
01.2008 - 12.2010
Administrative Clerk
Sterling Enterprises
06.2007 - 01.2008
Bachelor of Arts - International Relations
University of California
High School Diploma -
Bassett Senior High School
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