Julian Hubbard
Summary
Administrative professional providing assistance in document management and organizational skills. Adept at fostering interdepartmental relationships and enhancing operational efficiency. Recognized for maintaining confidentiality and optimizing CRM software usage, ensuring seamless support for end-users and contributing to overall team success.
Overview
9
9
years of professional experience
Work History
IT Administrative Assistant
Avispa Technology
Los Angeles
09.2023 - 09.2025
- Maintained filing systems and ensured accurate documentation practices.
- Act as a liaison between end-users and higher-level IT support personnel when escalation is necessary.
- Finalize approvals and quotes pertaining to contractual agreements and rejections handled accordingly.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
Administrative Assistant
Bimbo Bakeries
Elkhart
07.2022 - 07.2023
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Kept payroll files and records in content management systems such as MS SharePoint, EXCEL, and others.
- Maintained personal schedule, professional calendar and individual appointments for senior staff members.
- Offered office-wide software support and training, troubleshooting issues and optimizing usage.
- Guided new employees on administrative procedures, company policies and performance standards.
Admissions Counselor & Diversity Coordinator
Indiana University South Bend
South Bend
08.2021 - 06.2022
- Conducted academic advisement services for students on reoccurring basis to maintain educational progression.
- Conducted audits on first year students in efforts of ensuring retainment and advancement of admissions.
- Reviewed admissions applications and evaluated student credentials tracking from prospective to enrollment.
- Explained institution's fee structure, amenities, courses offered and facilities to prospective students and parents.
- Increased interdepartmental relationships within university to improve student success.
Team Leader /Assistant Manager
Indiana University Recreational Sports
Bloomington
08.2016 - 01.2019
- Delegated daily tasks, addressed employee questions, and resolved scheduling issues.
- Trained employees on general procedures, gym rules and duties.
- Fostered positive working environments for all employees by encouraging staff members to voice opinions and concerns without fear of reprisal.
Education
Bachelor of Arts - Liberal Studies
Indiana University Bloomington
Bloomington, IN06.2025
Core 40 Diploma - General Studies
Mishawaka Marian High School
Mishawaka, IN06.2015
Skills
- Digital Marketing
- E-commerce
- Document Management
- File Management
- Appointment Coordination
- Confidentiality
- Data Protection
- Organizational Skills
- CRM Software
Timeline
IT Administrative Assistant
Avispa Technology
09.2023 - 09.2025
Administrative Assistant
Bimbo Bakeries
07.2022 - 07.2023
Admissions Counselor & Diversity Coordinator
Indiana University South Bend
08.2021 - 06.2022
Team Leader /Assistant Manager
Indiana University Recreational Sports
08.2016 - 01.2019
Bachelor of Arts - Liberal Studies
Indiana University Bloomington
Core 40 Diploma - General Studies
Mishawaka Marian High School