Juan Archuleta
Miami,FL
Summary
Efficiency-driven and highly accurate administrative professional with solid background and sound judgment to independently handle day-to-day needs. Strong project management, multitasking and organizational skills developed over six-year career.
Overview
7
7
years of professional experience
Work History
Assistant Office Manager
Law Office of Michael Feldman, P.A.
Coral Gables, FL
01.2021 - Current
- Collected and coded various documents to prepare for filing, storage and processing.
- Monitored office inventory to maintain supply levels.
- Coordinated office activities and operations to secure efficiency and compliance with company policies.
- Monitored payments due from insurance companies and promptly contacted insurance companies with past due payments.
- Maintained books, accounts and revenue information in collaboration with management.
- Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
- Administered payroll and maintained proper documentation of employee personnel.
Executive Assistant
Law Office of Michael Feldman, P.A.
Coral Gables, FL
04.2019 - 12.2020
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
- Provided administrative support to boost firm's document production and legal correspondence.
- Conducted thorough research and review of case information to assist attorneys.
- Drafted legal complaints, summonses and interrogatories.
- Filed pleadings and paperwork with court clerk to meet strict deadlines.
- Managed office scheduling and kept accurate notes on deadlines, motions and other dates.
- Filed clients' legal documents in relevant courts for processing.
- Redacted confidential information from legal documents on case-by-case basis.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
Assistant
Law Office of Michael Feldman, P.A.
Coral Gables, FL
06.2016 - 04.2019
- Scanned and filed forms, reports, correspondence and receipts.
- Pulled files for staff, management and third-party requests.
- Handled telephone calls, meeting plans and conference organization requirements.
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
- Oversaw legal team appointments, hearings and depositions schedules.
- Filed pleadings and paperwork with court clerk to meet strict deadlines.
- Liaised between attorney and outside counsel, exchanging information.
Education
Master of Arts - International Administration
University of Miami
Miami, FL04.2022
Bachelor of Arts - Business Administration
Florida International University
Miami, FL04.2019
Skills
- Proficient in Microsoft Windows; Microsoft Access, Excel, Word, Powerpoint, WordPerfect, Adobe Photoshop
- Languages: Spanish proficient in reading, writing, speaking
- Workflow Coordination
- CRM and Office Management Software
- Workflow Optimization
- Training and Coaching
- Clear oral/written communication
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Assistant Office Manager
Law Office of Michael Feldman, P.A.
01.2021 - Current
Executive Assistant
Law Office of Michael Feldman, P.A.
04.2019 - 12.2020
Assistant
Law Office of Michael Feldman, P.A.
06.2016 - 04.2019
Master of Arts - International Administration
University of Miami
Bachelor of Arts - Business Administration
Florida International University
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