Juan Trujillo
Arcadia,CA
Overview
10
10
years of professional experience
Work History
Staff Administrator/ Dispatcher
Huntington Memorial Hospital
03.2024 - 12.2024
- Dispatching items for patients, nurses and Doctors as needed on daily basis
- Receiving items from Uline, and restocking the warehouse and keep data on file folder
- Customer service with patients personnel items being delivered directly to there rooms
- Supply recieving stock clerk supplies when floors need it and helping to order those supplies as well
- Scanning all documents for cases being transferred to outlying regional center
- Setting up and breaking down furniture to meet hospital compliant needs to enforce safety standards
- Identifying facility maintenance concerns throughout the hospital and administrative offices
Accounts Clerk
Tetra Tech
11.2023 - 02.2024
- Verbal and written communication skills to clarify when checks may have an error
- Entering invoices and processing payments
- Understanding compliance issues related to Accounts Payable processes (W-9, sales tax, etc.)
- Working in a team environment to process checks on time
- Perform daily accounts payable transactions, including verifying and recording data using an Excel Spreadsheet to keep track of processed checks
- Processing invoices and payments in compliance with AP policies and procedures set by Tetra Tech
- Perform daily accounts payable transactions, including verifying, classifying, and recording data for processing
- Reconciling Accounts Payable Ledgers to ensure that all bills and payments are accounted for and correctly posted
- Generating reports detailing accounts payables status for all invoices
- Understanding expense accounts used and cost centers for conciliation
Front Desk – Staff Support
Eastern Los Angeles Regional Center
01.2022 - 10.2023
- Acts as lead on technical matters to team members and cross-functional staff
- Assisting the department with regulations related to scheduling patients within our mental health group
- Logging and scanning all certified mail and confidential documents for the legal department
- Creating shipping labels for next-day delivery for UPS, FedEx & USPS
- Outreaching to patients for rescheduling appointments when the provider is a last-minute sick call-out
- Provide other administrative support as requested by management team
- Work independently while exercising discretion and judgment
- Coordinates planning department in-person meetings
Administrative Assistant
Acco Engineer Systems
05.2021 - 12.2021
- Assisting with incoming patient calls to transfer to appropriate staff
- Regularly meets with managers to discuss important issues/business matters
- Interacts regularly with executives, staff, providers, and individuals outside the organization on matters related to department activities
- Dealing with highly sensitive, urgent political situations that need immediate attention
- Appropriately asks questions to complete business issues and follow up to ensure resolution on behalf of management
- Place workplace work order requests
- Provides administrative support and coordination of projects with others outside the department
- Strong organizational skills with an excellent work ethic
- Coordinates planning and logistical arrangements for conference rooms, conference calls, and other meeting events
- Sending Purchase Orders (POs) to suppliers and requests PO acknowledgments
- Ordering supplies and furniture for the department while making sure department stays within budget
Office Administrator
Giant Magellan Telescope Organization (GMTO)
03.2015 - 08.2020
- Auditing and clearing invoices for Accounts Payable
- Working with requestors to ensure that the purchase requisitions are accurate and meet GMTO policies and procedures
- Sending Purchase Orders to suppliers and requesting P.O
- Acknowledgements
- Expedites urgent orders to meet project schedules
- Greet visitors to GMTO and direct them to the appropriate staff member
- If the staff member is not there have guest seat in the lobby
- Acting as the point of contact for the Corporate Center
- Program new employee badges and current badges for all employees
Education
Certificate - Modern Office Technology
Institute of Computer Technology
Los Angeles, CA01.1990
Languages
Spanish
Timeline
Staff Administrator/ Dispatcher
Huntington Memorial Hospital
03.2024 - 12.2024
Accounts Clerk
Tetra Tech
11.2023 - 02.2024
Front Desk – Staff Support
Eastern Los Angeles Regional Center
01.2022 - 10.2023
Administrative Assistant
Acco Engineer Systems
05.2021 - 12.2021
Office Administrator
Giant Magellan Telescope Organization (GMTO)
03.2015 - 08.2020
Certificate - Modern Office Technology
Institute of Computer Technology