Overview
Work History
Education
Languages
Timeline
Generic

Juan Trujillo

Arcadia,CA

Overview

10
10
years of professional experience

Work History

Staff Administrator/ Dispatcher

Huntington Memorial Hospital
03.2024 - 12.2024
  • Dispatching items for patients, nurses and Doctors as needed on daily basis
  • Receiving items from Uline, and restocking the warehouse and keep data on file folder
  • Customer service with patients personnel items being delivered directly to there rooms
  • Supply recieving stock clerk supplies when floors need it and helping to order those supplies as well
  • Scanning all documents for cases being transferred to outlying regional center
  • Setting up and breaking down furniture to meet hospital compliant needs to enforce safety standards
  • Identifying facility maintenance concerns throughout the hospital and administrative offices

Accounts Clerk

Tetra Tech
11.2023 - 02.2024
  • Verbal and written communication skills to clarify when checks may have an error
  • Entering invoices and processing payments
  • Understanding compliance issues related to Accounts Payable processes (W-9, sales tax, etc.)
  • Working in a team environment to process checks on time
  • Perform daily accounts payable transactions, including verifying and recording data using an Excel Spreadsheet to keep track of processed checks
  • Processing invoices and payments in compliance with AP policies and procedures set by Tetra Tech
  • Perform daily accounts payable transactions, including verifying, classifying, and recording data for processing
  • Reconciling Accounts Payable Ledgers to ensure that all bills and payments are accounted for and correctly posted
  • Generating reports detailing accounts payables status for all invoices
  • Understanding expense accounts used and cost centers for conciliation

Front Desk – Staff Support

Eastern Los Angeles Regional Center
01.2022 - 10.2023
  • Acts as lead on technical matters to team members and cross-functional staff
  • Assisting the department with regulations related to scheduling patients within our mental health group
  • Logging and scanning all certified mail and confidential documents for the legal department
  • Creating shipping labels for next-day delivery for UPS, FedEx & USPS
  • Outreaching to patients for rescheduling appointments when the provider is a last-minute sick call-out
  • Provide other administrative support as requested by management team
  • Work independently while exercising discretion and judgment
  • Coordinates planning department in-person meetings

Administrative Assistant

Acco Engineer Systems
05.2021 - 12.2021
  • Assisting with incoming patient calls to transfer to appropriate staff
  • Regularly meets with managers to discuss important issues/business matters
  • Interacts regularly with executives, staff, providers, and individuals outside the organization on matters related to department activities
  • Dealing with highly sensitive, urgent political situations that need immediate attention
  • Appropriately asks questions to complete business issues and follow up to ensure resolution on behalf of management
  • Place workplace work order requests
  • Provides administrative support and coordination of projects with others outside the department
  • Strong organizational skills with an excellent work ethic
  • Coordinates planning and logistical arrangements for conference rooms, conference calls, and other meeting events
  • Sending Purchase Orders (POs) to suppliers and requests PO acknowledgments
  • Ordering supplies and furniture for the department while making sure department stays within budget

Office Administrator

Giant Magellan Telescope Organization (GMTO)
03.2015 - 08.2020
  • Auditing and clearing invoices for Accounts Payable
  • Working with requestors to ensure that the purchase requisitions are accurate and meet GMTO policies and procedures
  • Sending Purchase Orders to suppliers and requesting P.O
  • Acknowledgements
  • Expedites urgent orders to meet project schedules
  • Greet visitors to GMTO and direct them to the appropriate staff member
  • If the staff member is not there have guest seat in the lobby
  • Acting as the point of contact for the Corporate Center
  • Program new employee badges and current badges for all employees

Education

Certificate - Modern Office Technology

Institute of Computer Technology
Los Angeles, CA
01.1990

Languages

Spanish

Timeline

Staff Administrator/ Dispatcher

Huntington Memorial Hospital
03.2024 - 12.2024

Accounts Clerk

Tetra Tech
11.2023 - 02.2024

Front Desk – Staff Support

Eastern Los Angeles Regional Center
01.2022 - 10.2023

Administrative Assistant

Acco Engineer Systems
05.2021 - 12.2021

Office Administrator

Giant Magellan Telescope Organization (GMTO)
03.2015 - 08.2020

Certificate - Modern Office Technology

Institute of Computer Technology

Similar Profiles

CREATE PROFILE
Juan Trujillo