Summary
Work History
Education
Skills
Accomplishments
Additional Information
Timeline
Generic

Juanita Muhlbeier

Walla Walla,WA

Summary

Successful Executive Director with 5 years of demonstrated ability in delivering mission-critical results. Offering outstanding communication and cross-culture team management skills. Entrepreneurial attitude for optimal profitability. Ambitious team leader adept at creating strategic alliances with organizational leaders and effectively aligning with and supporting key business initiatives.

Work History

Executive Director Memory Care

Wheatland Village - Parkview
Walla Walla, WA
09.2021 - Current
  • Aligned department vision, goals and objectives with company strategy to achieve consistently high results.
  • Collected, validated and distributed information to employees.
  • Managed payroll, transactions, invoicing and budgeting to meet goals.
  • Generated reports to suggest corrective actions and process improvements.
  • Adapted to workflow changes and implemented continuous process improvements to overcome obstacles.
  • Completed forms and reports to facilitate admission, transfer or discharge.
  • Aided colleagues, managers and customers through regular communication and assistance.
  • Coached and trained newly hired employees to promote knowledge of responsibilities and position requirements.
  • Conducted tours of facility to prospective residents and families.
  • Communicated effectively with family members on regular basis regarding care, issues and overall health of loved ones.
  • Monitored daily delivery of quality services, which promoted high level of satisfaction among families and residents.
  • Recruited and hired highly talented individuals bringing great skills and passion to work.
  • Developed policies and procedures for effective pharmacy management.
  • Ordered all pharmacy supplies and kept check on inventory levels.
  • Developed and updated policies and procedures, maintaining compliance with statutory, regulatory and local, state and federal guidelines relating to HIPAA, benefits administration and general liability.
  • Recruited, hired and trained all staff, providing direct supervision, ongoing staff development and continuing education to employees.
  • Created customized care plans, working with hospital staff and families to assess and meet individual needs.
  • Conducted routine facility inspections, identifying areas needing improvement and eliminating hazards posed to staff and residents for continued compliance with associated regulations.

Executive Director

Guardian Angel Homes
Hermiston, Oregon
01.2017 - 05.2021
  • Recruited Nursing, PSA, Dietary and housekeeping. Created ads for sourcing and selection. Performed background checks. Worked closely with departments for staffing needs. Performed on boarding requirements and tracking.
  • Reviewed time and attendance with ADP, Paylocity. Maintained payroll files.
  • Worked with leadership to create job descriptions.
  • Perform HR duties: Counseling, pay raises, hiring and termination. Following Oregon Law. Implementing policies and procedures.
  • Collaborated with Owners, Regional Manager to strategize staffing, policies. Created tangible metrics for staff.
  • Worked closely with Create marketing plans for a 96-unit Memory care and Assisted Living facility while completing tours with potential residents.
  • Worked with State and local regulatory for reporting.
  • Provide leadership to attain goals and build a team that works together to achieve the same goal of Quality care.
  • Practice open-door policy and make corrections to issues immediately.
  • Drove strategic improvements to enhance operational and organizational efficiencies.
  • Exercised appropriate cost control to meet budget restrictions and maximize profitability.
  • Devised new promotional approaches to boost customer numbers and market penetration while enhancing engagement and driving growth.
  • Introduced new matrix organizational plan with clear roles and responsibilities to enhance processes while ensuring quality and regulatory compliance.

Human Resource Manager /Recruiter

Fertilizer Company
Pasco, Washington
01.2015 - 01.2017
  • Work with California, Wisconsin, Washington and Oregon employees to recruit, hire, onboard. Placed ads in multiple locations. Worked with location Mangers for staffing needs. Sent selected applicants to department managers and set up interviews for Chemists, production workers, Office staff, Management.
  • Process payroll with Paychex’s systems and contribute to overall safety programs. Maintained employee files.
  • Recruit candidates for each location, work closely with Finance, and the Broker to administer the most competitive benefit program.
  • Provide Orientation to new employees and maintain employee files.
  • Meet with vendors, collaborate with other departments and the Owner on Strategizing staffing needs during production for California and Washington.
  • Assist other departments when needed.
  • Perform clerical duties; copy, file, fax, maintain Outlook calendar and schedule meetings.
  • Contribute to strategic planning and overall leadership of the company.
  • Maintain the payroll system and make recommendations.
  • Help with policies and procedures.
  • Work with legal counsel.
  • Manage L&I claims, return to work programs, create light duty jobs, process claims and investigations.
  • Maintain the OSHA 300 logs.
  • Work with Workers Compensation auditors.
  • Some travel to other sites, safety observations and implementation of the HR platform.
  • Recruited Chemists, Office personnel, warehouse staff.
  • Created job descriptions and pay grades.
  • Online postings and job boards, worked with Staffing Agencies (negotiated rates).
  • Set up travel arrangements.
  • Managed set up and roll out of HR Recruiter positions. Implemented Bamboo HR, ADP.
  • Monitored and handled all employee claims, including performance-based and harassment incidents.
  • Liaised between multiple business divisions to improve communications.
  • Collaborated with legal and compliance teams to review paperwork, obtain feedback and procure available information for new training processes.
  • Directed and controlled various benefit programs, including medical, dental and vision packages.
  • Streamlined HR efficiencies, coordinated new hire orientations and provided onboarding and training for 80 new employees.

HR Manager /Recruiter

Pioneer Nursing Home
Vale, Oregon
01.2013 - 01.2015
  • Recruit staff for positions in healthcare.
  • HR duties included on boarding orientation to new employees. Processed payroll, handle FMLA, COBRA and insurance benefits. Manage worker’s compensation and light duty. process background checks and fingerprints. Interviewed hired new employees.
  • Temporarily handled accounts receivable, accounts payable, printed checks, accepted payments. Assist in monthly financials, balanced petty cash.
  • Set up vendor meetings, met with insurance providers, set up agendas for staff meetings.
  • Directed and controlled various benefit programs, including 401K, medical, dental and vision packages.
  • Monitored and handled all employee claims, including performance-based and harassment incidents.
  • Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments.
  • Followed up with notable applicants sourced via industry-specific pipelines, events and job fairs.
  • Tracked candidates and pushed for feedback on disqualifications, time-to-fill statistics and other variables.

Hermiston Branch Manager

Certified Personnel Service, Agency Inc
Hermiston, Oregon
01.2006 - 07.2012
  • Main job duty was recruiting from multiple industries to fill job orders. Recruited security guards including security for event staffing. Sourced using job fairs, ads, cold calling and college campuses.
  • Qualify candidates for full cycle recruiting and selection, providing job development, preparation for retention, background checks and offer letters.
  • Visited customer sites for compliance and satisfaction checks.
  • Understand employee labor laws and HR functions.
  • Manage and or supervise 2-200 employees, bidding on potential jobs, business development, providing an open-door policy and a team-oriented environment.
  • Working with Employers to Schedule and meet the needs of our internal staff and clients (both employer and employee).
  • Provide safety training, orientation, budgeting for staffing needs.
  • Recruited Security for event staffing, Office, light industrial and construction.
  • Responsible for HR duties. Hiring, interviews, tail gate meetings, safety talks, conflict resolution, scheduling.
  • Handle performance reviews and follow-up, background checks, testing, training and workers compensation claims.
  • Create EIP funded jobs for light duty, working closely with adjusters.
  • Conduct problem solving/decision making and communication on behalf of our organization.
  • Outgoing in public relations and promotion of our organization thru volunteer activities and regular attendance of meetings.
  • Generating sales leads and providing follow-up.
  • Re-creating and inventing flyers, letters and advertisements.
  • Research data, on clients and competition.
  • Analyze and manage daily operations.
  • Others functions of the job are bidding, copying, filing, bank deposits, payroll and purchasing.
  • Set up maintenance schedules, provide quotes for bids.
  • Implemented a process to track applicants.
  • Assessed expansion plans and presented costs to forecast trends and recommend changes.
  • Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments.
  • Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates.
  • Followed up with notable applicants sourced via industry-specific pipelines, events and job fairs.
  • Operated and maintained applicant tracking and candidate management systems.
  • Advised, coached and counseled managers and staff to support human resources policies, procedures, programs and labor relations.

Education

High School Diploma -

Payette High School
Payette, ID
05.1990

General Studies

Blue Mountain Community College
Pendleton, OR

Skills

  • Performance Appraisal
  • Retention Program Development
  • Networking and Partnership Development
  • Candidate Searching
  • Employee Orientation
  • In-Person and Telephone Interviewing
  • Employment Recordkeeping
  • Procedure Compliance
  • Executive Leadership
  • Profit and Loss Management
  • Regulatory Compliance
  • Strategic Planning and Execution
  • Contract Management
  • Team Bonding
  • Marketing
  • Strong work ethic
  • Self-Starter
  • Customer-Oriented
  • Oral And Written Communication
  • Commitment To Quality
  • Board Oversight
  • Employee Relations
  • Policy Interpretation
  • Workers Compensation management
  • Critical Thinking
  • Email Software
  • Industry Expertise

Accomplishments

  • Promoted within 4 months of hire date.
  • Supervised team of 2- 150 staff members.
  • Conflict Resolution - Responsible for handling customer account. inquiries, accurately providing information to ensure resolution of product/service complaints and customer satisfaction.
  • Effectively communicate with team members to meet staffing needs.
  • Great vendor relations and customer service.

Additional Information

Caregiver 10+ years

First aid /CPR Instructor, fire refresher training, OLCC license.

Train the trainer, Employer-at-injury program completion.

Work Force Development Board.

V.P of Ambassadors

Hermiston and Boardman Chamber of Commerce

Rotary member, PTA. Kiwanis volunteer.

Timeline

Executive Director Memory Care

Wheatland Village - Parkview
09.2021 - Current

Executive Director

Guardian Angel Homes
01.2017 - 05.2021

Human Resource Manager /Recruiter

Fertilizer Company
01.2015 - 01.2017

HR Manager /Recruiter

Pioneer Nursing Home
01.2013 - 01.2015

Hermiston Branch Manager

Certified Personnel Service, Agency Inc
01.2006 - 07.2012

High School Diploma -

Payette High School

General Studies

Blue Mountain Community College
Juanita Muhlbeier