Juanita Munoz
San Lorenzo,CA
Summary
Driven by a proven track record at Redwood Surgery Center, I excel in streamlining financial processes and enhancing workplace safety, demonstrating expertise in bank reconciliation and fostering positive vendor relationships. My approach has significantly improved efficiency and compliance, leveraging both analytical and interpersonal skills to achieve outstanding results.
Overview
6
6
years of professional experience
Work History
AP Specialist
Redwood Surgery Center
07.2018 - Current
- Provided exceptional customer service to both internal departments and external vendors, fostering positive working relationships.
- Reduced late payment penalties by closely monitoring due dates and prioritizing urgent payments.
- Reviewed invoices for appropriate documentation and approval prior to payment.
- Streamlined accounts payable processes by implementing automation tools and reducing manual entry errors.
- Collaborated with procurement team to ensure accurate purchase order matching, enhancing overall efficiency in the payment process.
- Assisted with month-end closing procedures, contributing to a streamlined and timely financial reporting process.
- Matched invoices to checks, obtained signatures for checks and distributed checks accordingly.
- Conducted thorough audits of AP transactions, identifying areas for improvement in efficiency and accuracy.
- Implemented internal controls to prevent duplicate payments, safeguarding company funds and maintaining financial integrity.
- Reconciled vendor statements to maintain an up-to-date record of outstanding balances, ensuring prompt resolution of discrepancies.
- Prioritized invoices according to cash discount potential and payment terms.
- Maintained files and documentation in accordance with company policy and accepted accounting practices.
- Reviewed invoices for appropriate documentation and approval before processing payments, mitigating risks of unauthorized transactions.
- Communicated with vendors to resolve past-due balances or billing disputes professionally and efficiently, maintaining a strong working relationship throughout the process.
- Maintained well-organized filing systems for all accounts payable documents, facilitating easy access when needed for reference or audit purposes.
- Processed employee expense reports for reimbursement, verifying accuracy and compliance with company policies.
- Managed invoice discrepancies for timely resolution, improving vendor relationships and ensuring accurate financial reporting.
- Reconciled vendor statements and researched and corrected discrepancies.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Managed invoices for new materials and parts.
- Developed client rapport by efficiently addressing incoming correspondence and resolving Number A/P inquires per day.
- Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
- Matched purchase orders with invoices and recorded necessary information.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Inspected account books and recorded transactions.
- Entered figures using 10-key calculator to compute data quickly.
HR Benefits Coordinator
Redwood Surgery Center
07.2018 - Current
- Gathered and evaluated data on various HR functions related to employee turnover, absenteeism, and benefits costs.
- Educated new hires on available benefit options during orientation sessions, fostering a positive onboarding experience.
- Served as the primary point of contact for employee benefits inquiries, addressing concerns promptly and accurately.
- Led management of HR policies regarding vacation, sick time, employee benefits, services and employment discrepancies or issues.
- Streamlined benefits administration processes, resulting in increased efficiency and accuracy in recordkeeping.
- Performed audits to confirm proper payroll deductions to fund voluntary and involuntary benefits.
- Facilitated seamless transitions between benefit providers when necessary due to mergers/acquisitions or plan changes.
- Ensured compliance with federal, state, and local regulations by staying current on changing legislation related to employee benefits.
- Conducted benefits presentations for new hires, individuals and groups of employees.
- Submitted reports on benefit program utilization and recommended program enhancements by communicating directly with employees and program representatives.
- Managed relationships with insurance carriers and vendors, ensuring quality service delivery to employees.
- Developed comprehensive annual open enrollment materials, facilitating a smooth process for all employees.
- Conducted regular audits of benefit records to identify errors or inconsistencies that required correction or follow-up action.
- Contributed to the overall success of the HR team by providing expertise and support in other areas as needed, such as recruitment or employee relations.
- Facilitated open enrollment processes and coordinated paperwork to to assist employees with benefit options.
- Collaborated with payroll department to resolve any discrepancies related to benefits deductions or adjustments.
- Explained benefits to plan participants in easy to understand terms in order to educate each on available options.
- Resolved issues and inquiries from plan participants regarding health and welfare benefits and deductions through telephone, email, and in-person interactions.
- Trained new team members in policies and procedures and offered insight into best ways to manage job tasks and duties.
- Coordinated and conducted employee orientations to promote understanding of coverage and options.
- Reduced employee turnover by creating welcoming, inclusive and employee-centered work culture.
Life Safety Coordinator
Redwood Surgery Center
06.2018 - Current
- Inspected worksites, practices, and gear for compliance with established safety standards.
- Recognized, documented, and advised on removal of hazards.
- Provided ongoing support and resources to supervisors in managing safety performance within their departments, fostering a culture of accountability among leadership.
- Gathered information, prepared reports, and drafted correspondence related to cases.
- Conducted regular site inspections, identifying potential hazards and ensuring prompt resolution.
- Led emergency response drills, ensuring staff readiness for various emergencies including fires, chemical spills, and medical crises.
- Investigated accidents and hazardous incidents to determine cause and made recommendations for corrective action.
- Inspected facilities for adherence to fire, hazard, and safety guidelines.
- Conducted investigations into incidents and reported on findings.
- Enhanced workplace safety by conducting thorough risk assessments and implementing corrective actions.
- Created an open line of communication between employees and management regarding safety concerns, fostering a collaborative approach to problemsolving.
- Coached employees, managers, and executives on effective safety policies.
- Conducted periodic audits of safety initiatives in place, identifying areas for improvement and implementing appropriate actions to maintain best practices.
- Managed worker''s compensation claims process, expediting cases and minimizing costs associated with work-related injuries.
- Coordinated with external vendors for equipment maintenance, guaranteeing optimal functionality of all safety systems.
- Improved safety compliance by creating comprehensive safety policies and procedures in alignment with OSHA regulations.
- Collaborated with management to develop strategic safety goals, promoting a strong culture of workplace safety.
- Conducted safety audits and investigated plant quality issues.
- Conducted safety training and education to employees to increase awareness of safety hazards and empower employees to work safely.
- Collaborated with other departments to integrate safety in all aspects of organization.
- Conducted regular safety inspections and audits to identify potential hazards and prevent accidents and injuries.
- Investigated accidents and incidents to determine root causes and develop corrective actions to address underlying issues.
- Provided guidance and resources to employees to maintain safety procedures and enhance protection.
- Reviewed and analyzed safety data and statistics to identify trends and areas requiring improvement.
- Communicated safety performance and progress to management and employees to provide up to date information.
- Responded to any emergencies as instructed and with utmost efficiency.
- Conducted safety audits and inspections to identify workplace hazards and deficiencies.
- Investigated incidents, determining root causes and implementing corrective actions.
- Monitored workplace activities to determine compliance with safety regulations and standards.
- Developed and implemented safety policies and procedures to promote workplace safety.
- Provided new-employee health and safety orientations and developed materials for presentations.
- Educated employees on hazardous waste management, emergency response and safe work practices.
- Devised and monitored safety performance metrics to assess and improve safety performance.
Education
None -
Chabot College
Hayward, CASkills
- Bank Reconciliation
- Payment Scheduling
- Purchase Order Management
- Invoice Processing
Timeline
AP Specialist
Redwood Surgery Center
07.2018 - Current
HR Benefits Coordinator
Redwood Surgery Center
07.2018 - Current
Life Safety Coordinator
Redwood Surgery Center
06.2018 - Current
None -
Chabot College