JUDY GIBSON

• Monitored incoming contracts and service agreements for correct pricing and information.
• Drafted, reviewed and revised contracts for accuracy and completeness.
• Adhered to legal and contractual requirements for compliant contract processes.
• Addressed contract disputes and provided advice and guidance to resolve issues.

• Executed record filing system to improve document organization and management.
• Executes the PIA/NDA between Insitu and any other Company/Party.
• Performs variety of administrative/office activities for multiple functional groups and the Director of Contracts.
• Establishes and maintains departmental files, responds to inquiries, arranges conference rooms and sources equipment/supplies.
• Maintains multiple schedules, prepares/disseminates correspondence, presentation materials, reports, and spreadsheets.
• Reviews drafts and finished documents for grammatical usage.
• Responds to questions relating to office operations. Policies and procedures.
• Coordinates travel arrangements and obtains or prepares travel documentation. De-conflicts travel accommodations and schedules.
• Reconciles expenses and complete expense reports.
• Schedule and confirm appointments.
• Greets clients/visitors and coordinates activities.
• Coordinates special events and meetings.

• Work closely with Staffing Manager, Human Resources Business Partners, Recruiters, and Hiring Managers, Directors and VP’s to coordinate/schedule candidate travel and on-site interviews.
• Contact candidates to provide information related to their visit (directions, hotel information, dress code, etc) answer basic questions about the interview process.
• De-conflict last minute interview changes.
• Liaison between HR support and other departments.
• Work with applicants to submit expense reports and employees to gather interview feedback forms.
• Support the HR team in preparing/collecting compliance information, filing and performing database entry and other duties as needed.
• Onboard New Hires in the Sharepoint System and setup and maintain employee files.
• Order and maintain all new Hire paperwork.
• I-9 Management for all new Hires, making sure the proper documentation is gathered and input for work authorization in the United States.
• Conduct Background Investigations for potential New Hires. Highly Confidential/Sensitive Information.
• In charge of the Recruiting/Hiring/On boarding of all College and High School Interns from start date to end date.
• Manage and coordinate all Intern events.
• Order office supplies and break room supplies.

Received “Spot Award” recognition from Deployed Ops Department James Hays and from Human Resources Chris Lindstrom for exceptional service in a timely manner; going above and beyond.

• Greet clients and anticipate the client’s needs in a professional and friendly manner, and see that they are met.
• Manage the appointment schedule in a manner which keeps the Doctors and staff productive.
• De-conflict schedules and confirm all appointments.
• Reviews all files and charge sheets for errors.
• Flexible and on call hours as emergencies arise.
• Strong multitasking skills.
• Confidential/Sensitive information when dealing with pets and client credit.
• Maintain a calm and sincere environment in the chaos when emergencies arise and emotions are high.