Judy Saenz
Tomball,Texas
Summary
Motivated individual with a strong desire to excel actively pursuing a challenging position within a reputable organization. Drawing upon past experience and skill set, dedicated to enhancing department efficiency. Proficient in quickly adapting to new computer programs and systems, a self-starter who thrives both independently and as part of a collaborative team.
Overview
20
20
years of professional experience
Work History
Fixed Asset Accountant
Everde Growers
10.2017 - Current
- Participate in the company’s accounting and reporting cycles
- Perform ledger and reconsolidation to ensure financial accuracy
- Work closely with the Controller to help draft and propose accounting policies and procedure
- Implement fixed asset policies and procedures
- Process and maintained Capital Expenditure requests
- Allocate tag numbers to fixed assets to effectively track assets
- Complete all capital asset transactions including creation of new assets, retirements, transfers, reclass and settlements of constructions in progress
- Ensure coding of all Capital Expenditure invoices daily, by verifying and coding invoices before submitting to Accounts payable
- Track the completion of project costs into fixed asset accounts, and close out those accounts once the related projects have been completed
- Ensure the fixed asset system is updated and reconciled to the general ledger
- Record fixed asset acquisitions and dispositions in the accounting system Oracle
- Reconcile fixed asset accounts to the general ledger and financial report
- Assist in the preparation of the annual budget and reforecasting pertaining to fixed assets
- Work closely with accounts receivable and purchasing team to ensure appropriate timing of invoices and receiving related to Capex
- Completed month end close process that includes monthly depreciation run, journal entries, as well as reconciliation of the clearing accounts
- Successfully managed acquired assets and dispositions during several acquisitions
- Account reconciliation of balance sheet accounts, including fixed asset and debit accounts
- Review check requests and credit card expense to ensure accuracy of expense and division coding related to fixed assets
- Provided monthly Capital Expenditure forecast by capital spend report monthly
- Track capital request against the annual budget
- Forecast yearly depreciation expense for the capital expenditures
- Prepare roll forward schedule for year-end audit request
- Provide cashflow detail related to capital expenditures and debit accounts
- Complete weekly Sales dashboard to analyze total sales vs budget
- Update Sales MD&A, analyze and reconcile sales account on a monthly basis
- Enter sales month end journals accordingly
- Review the accuracy of all sales reports before distribution to the sale directors
- Collaborate with the accounting team on the monthly for financial close process
- Work closely with the banking institutions to provide documents on projects being financed
- Assist with insurance annual renewals
- Provide a list of asset details by category, list of all site’s structure details, and list of vehicles to the insurance broker for annual renewal
- Assist with internal and external audits
- Perform special projects as assigned
Accounts Receivable
KW International
03.2012 - 10.2017
- Responsible for full cycle AR/Revenue process from billing through collections
- Generating and sending out invoices
- Reviewing all invoices to ensure billing accuracy
- Accurate and timely application of Checks through remote deposit
- Responsible for reconciling all AR/Revenue G/L accounts
- Manages a department of3 employees
- Handles all AR and revenue related audit requests
- Cash forecast
- Completes credit reviews for all new customers if applicable
- Recognize and resolve customer invoicing issues and problems
- Prepares reports for executive management weekly and monthly
- Responsible for collections of outstanding accounts receivable
- Accounts Payable
- Manage full-cycle accounts payable through the M1 system
- Process payments for all invoices weekly, received and verify purchase orders
- Review invoices, expense reports requests for satisfactory payment approval
- Review and audit invoices and requisitions for appropriate documentation and approval prior to payment
- Research vendor files for payment of any invoices listed outstanding
- Maintain files/records in an orderly manner, opens and sorts incoming mail
- Ensure that outgoing payments are mailed in a timely manner according to terms
- Paperless system; scan all invoices/job docs into paperless system and code
Accounting Clerk II
Stewart Title Company
12.2010 - 03.2012
- Manage accounts payable through the Lawson system and vendor reconciliations
- Full cycle A/P matching, batching, coding
- Processing500 plus invoices weekly
- Assure accuracy as well as adequate documentation/support of transactions and reports
- Ensure timely payments of vendor invoices and expense vouchers
- Manage monthly closing process
- Responsible for preparing accounts payable register and related reports
- Review invoices and requisitions for satisfactory payment approval
- Receive and organizes statements from vendors
- Research vendor files for payment of any invoices listed outstanding
- Contact vendors in regard to any old outstanding invoices
- Prepare, verify and posts details of business transactions to appropriate records and accounts
Executive Assistant / Accounts Receivable
Consolidated Cable Inc
08.2004 - 12.2010
- Manage accounts receivables through QuickBooks Pro
- Review daily invoices, coding and reconcile monthly
- Review accounts on Income & Balance sheet
- Review A/R aging report to resolve any payment issues, credit issues, past dues, and corrections
- Process payroll for over250 employees on a bi-weekly basis
- Process manual check request as needed
- Work with HR to ensure accurate benefits processing, garnishments, vacation accruals and401(k) contribution, deductions and loans
- Receive and post ACH payments properly
- Texas Notary
- Depositing checks – Remote deposit access machine
- Assist with interview and hire process
- Enroll/Cancel Health, Dental and Vision for employees
- Office manager
Education
Bachelors - Business Management
University of Houston Downtown
01.2010
Skills
- Experience with fully integrated ERP system
- Strong analytical skills and action planning
- Proficient in Microsoft Word, PowerPoint, Excel and Outlook
- Good at Information Management & Document Control
- Strong attention to detail and accuracy
- Good Communication Skills
- Bilingual – English/Spanish
- Proficient in Microsoft Word, PowerPoint, Excel and Outlook, V-Look up, Pivot Tables
Timeline
Fixed Asset Accountant
Everde Growers
10.2017 - Current
Accounts Receivable
KW International
03.2012 - 10.2017
Accounting Clerk II
Stewart Title Company
12.2010 - 03.2012
Executive Assistant / Accounts Receivable
Consolidated Cable Inc
08.2004 - 12.2010
Bachelors - Business Management
University of Houston Downtown
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