Judy Werren
El Cerrito,CA
Summary
Self-motivated and results-driven individual with over 20 years of comprehensive experience in administration, office management and accounting functions. Over three years experience in purchasing and materials management and inventory control. Excellent time-management skills, energetic, hard worker and good team worker.
Overview
48
48
years of professional experience
Work History
Business Office Manager
UrbanFootprint, Inc, Calthorpe Analytics, Inc
Berkeley, CA
07.2017 - Current
- Directly responsible for Accounting, Payroll, HR and Office Management
- Accounting:
- Process QuickBooks transactions and conduct monthly bank reconciliations of multiple checking and credit card accounts
- Initiate and track wires, ACH payments, and bank deposits
- Coordinate with CPA for year-end financial review
- Provide support for federal and state tax returns
- File monthly/quarterly use tax returns for multiple states
- Process annual business license and property tax renewals
- Enter vendor bills and process payments in QuickBooks
- Helped implement payroll/human resources (Rippling) and B2B SaaS Billing and analytics (Subscript) platforms
- Process customer subscription invoices
- Payroll:
- Run semi-monthly payroll for 30 employees + Interns
- Track IRA filings and distributions automatically made by payroll service
- Coordinate local/state tax rates with Rippling Payroll
- Process commissions and bonus payments
- Human Resources:
- Employee onboarding/offboarding in Rippling platform
- Immigration – H1-B and Green card processing for multiple employees
- Coordinate annual employee performance reviews
- Assist employees with benefits/payroll questions
- Office Management:/Administration
- Coordinate and supervise office events and team gatherings
- Stock office supplies and snacks; monitor and approve purchases
- Negotiate vendor contracts for janitorial, handyman, etc
- Coordinate with IT team on laptop lease management.
Accounting/Business Office Manager
Arbor Vita Corporation
Fremont, CA
02.2014 - 07.2017
- Represent company and primary point of contact for Board of Directors, investors, stockholders, corporate partners, government entities, consultants, vendors, other organizations and visitors
- Supervise HR administrative staff and Purchasing/Materials Management department
- Direct office management by advocating a pleasant work culture, making resources available for work success, troubleshooting problems, encouraging communication and cross-training staff
- Manage all accounts receivable and accounts payable functions: process vendor payments, invoices and check runs, process ACH/Wire payments, maintain vendor payments and produce monthly reports
- Perform Bank reconciliation, cash management
- Reconcile/process expense reports
- Maintain and file Sales Tax Return
- Administer online government account systems: System Award Management (SAM) and WAWF
- Process 1099s and maintain files
- Manage Grant Administration and payment processes
- Maintain Stock and Patent Documents
- Troubleshoot and maintain office and facility equipment.
Purchasing Manager/Materials Management
07.2010 - 02.2014
- Develop and maintain policy systems for buying, receiving and planning to support manufacturing, product development
- Manage manufacturing planning to support forecasted product demand
- Manage lead times and materials on hand to ensure fulfillment requirements are met
- Place orders, handle receiving and distribution of supplies and equipment, and ensure JIT forecast
- Maintain min and max stock levels based or re-order points
- Obtain capital acquisitions of appropriate quality at lowest competitive cost
- Negotiate purchase orders, follow-up on open purchase orders
- Track purchasing and inventory data
- Solicit bids; to identify cost savings for higher quality vendors
- Reduced vendor costs by 10% year over year
- Set up, manage and maintain purchasing and inventory databases.
- Used Excel spreadsheets to monitor purchase orders and consumables
- Researched and evaluated potential suppliers to determine best fits for company needs and to identify cost savings opportunities
- Cultivated strong relationships with vendors to maintain and improve levels of customer service
- Negotiated pricing and terms with vendors to secure best value for company
Manager
Peplin Operations USA, Inc
Emeryville, CA
07.2008 - 05.2010
- Accounting
- Implemented and maintained accounts payable system
- Provided support for Sarbanes Oxley implementation
- Cash management and month end bank reconciliations
- Compiled and processed 1099s
- Implemented ACH vendor payment process (10% savings)
- Purchased office supplies for entire facility
- Processed domestic and international shipments
- Processed monthly accruals
- Trained office staff on (WorkPlace) software purchase order program
- Human resources and administrative backup.
Accounts Payable and Office Administrator
Neosil, Inc, Peplin Operations USA, Inc
Emeryville, CA
11.2006 - 07.2008
- Managed all data entries for accounts payable functions
- Processed vendor payments, invoices and check runs
- Processed monthly Bank reconciliations
- Tracked and maintained fixed assets inventory
- Purchased lab and office supplies as well as coordinate shipments (JIT)
- Other responsibilities in Clinical development and Laboratory Safety:
- Implemented Safety Plans and maintained hazardous/biological waste records
- Managed clinical and scientific research article data
- Maintained Trial Master Files for clinical trials.
Office Manager/Processing Center Supervisor/AR Supervisor
Carriage Services
Richmond, CA
05.1997 - 09.2006
- Supervised, hired and trained staff for large cemetery operation
- Maintained employee personnel files
- Processed background checks, accident reports and payroll
- Coordinated all monthly accounting, audit preparation
- Calculated and prepared weekly commission’s payroll
- Supervised collections department
- Implemented collections scorecard resulting in decreased delinquent accounts by 25%
- Ordered office supplies, placing marker (headstone)
- Maintained Double entry General Ledger and Journal entries
- Managed all accounts and data entry of contracts and cash
- Conducted Bank reconciliation, cash management
- Calculated State Sales Tax for Monthly and Quarterly Returns
- Processed vendor payments and reconciled customer accounts
- Directly involved in software data conversions
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence
- Interceded between employees during arguments and diffused tense situations
Manager of Administrative Services
Anamet Laboratories, Inc
Hayward, CA
01.1991 - 05.1997
- Supervise, hire and train all support staff, including clerical, accounting and purchasing
- Responsible for employee benefits, including administration of flexible benefits plan, profit sharing plan and health benefits
- Maintained monthly accounting reports through preparation of in-house financial statement
- Calculated and filed State Sales Tax for Monthly and Quarterly Returns
- Manage communications services, advertising and shipping
- Facility Security Officer responsible for maintaining all security procedures (defense contractor), records and personnel clearances
- Direct liaison with government agencies for audit preparations and findings.
Bookkeeper/Receptionist
01.1977 - 01.1991
- Responsible for entering and maintaining all data for accounts receivable and accounts payable and for accounts receivable collections
- Double entry general ledger
- Track vendor/customer history, provide complete vendor history – invoices, amounts, payment dates, cut checks and more
- Calculated and filed State Sales Tax for Monthly and Quarterly Returns
- Supervised and trained all receptionists
- Implemented word processing program
- Directly involved in software data conversion
- Entered engineering test results in word processor
Education
Business and Accounting Courses - undefined
Diablo Valley College
Timeline
Business Office Manager
UrbanFootprint, Inc, Calthorpe Analytics, Inc
07.2017 - Current
Accounting/Business Office Manager
Arbor Vita Corporation
02.2014 - 07.2017
Purchasing Manager/Materials Management
07.2010 - 02.2014
Manager
Peplin Operations USA, Inc
07.2008 - 05.2010
Accounts Payable and Office Administrator
Neosil, Inc, Peplin Operations USA, Inc
11.2006 - 07.2008
Office Manager/Processing Center Supervisor/AR Supervisor
Carriage Services
05.1997 - 09.2006
Manager of Administrative Services
Anamet Laboratories, Inc
01.1991 - 05.1997
Bookkeeper/Receptionist
01.1977 - 01.1991
Business and Accounting Courses - undefined
Diablo Valley College
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