JUL IDI MENGA NGOUAKA

• Served as the senior locally employed staff member in the General Services Office (GSO)
• Performed routine oversight and managed special projects across the entire GSO portfolio (Housing, Warehouse, Shipping and Customs, Travel, Motor Pool, and Procurement)
• Coordinated activities both within the section and between the GSO section and other sections, offices, and agencies within the Embassy
• Served as Timekeeper for all the GSO sub-Sections, with final approval of report by General Services Officer
• Managed GSO personnel, staffing, training, safety, knowledge management, and quality programs
• Maintained competency in the following useful Department of State software: ILMS / Ariba, MyServices, E2, Ariba, and other systems
• Tracked procurement and supply requests
• Prepared status updates, analysis, and decision briefs
• Tracked GSO taskings within and external to the section and performed other administrative duties as required
• Reported directly to the General Services Officer, manage GSO operations during the officer's absence and serve as a trusted pair of hands requiring little to no direction or supervision in handling projects or problems
• Supervised the Receiving Clerk and Housing Coordinator
• Reviewed Uniform Service Standards documentation, monitors GSO section results and proposes solutions to improve problem areas
• Served as GSO Sub-cashier and as back up to Purchasing Agent within constraints of regulations
• Managed special projects such as Independence day event (July 4th) food and beverage services.
• Provided French to English – English to French translation whenever needed.

• Worked on all phases of local and offshore procurement of goods and services; in accordance with the FAR (Federal Acquisition Regulation), FAM (Foreign Affairs Manual) and DOSAR (Department of State Acquisition Manual).
• Revised requestors' requirements specifications and statements of works.
• Completed market research for competitive pricing, defining the method of acquisition and the type of contract to be used (purchase orders/BPAs/contracts and requisition to other USG agencies)
• Drafted solicitations for service contracts.
• Utilized the Integrated Logistics Management System (ILMS) for drafting orders and sending to contracting officer for approval.
• Made sure, on a weekly basis, that all FPDS reports (report made in the procurement software - Ariba - for all expenses over $10,000.00. Report monitored by Washington) are completed.
• Worked as a middle field man between the vendor and the shipping section (USDA) to make sure items are not misrouted.
• Followed up to ensure prompt receipt of goods ordered and prompt payment by USG.

• Reported requestors on status of their orders, whenever needed.
• Worked as the main credit card holder with a limit of $10,000 per single transaction and $100,000 for monthly transactions; with annually expenses of more than $2,500,000, all order types included.
• Played an active role in the end-of-year procurement process.
• Worked with the General Service Officer to coordinate and plan the expenditure of State Program and ICASS budgets available for the purchase of goods and services.
• Worked with customer agencies and offices to prioritize procurement requests.
• Worked on other projects per supervisor's instructions.

• Assisted in evaluating and analyzing offers received from suppliers and service providers.
• Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
• Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
• Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
• Conducted thorough market research to identify potential suppliers, leading to expanded vendor network and more competitive quotes.
• Maintained accurate records of purchase orders, invoices, and inventory levels, supporting smooth business operations and effective financial management.
• Enhanced supplier relations through consistent communication, fostering a positive working relationship and securing better pricing options.
• Assisted in the development of procurement policies and procedures, ensuring compliance with industry standards and best practices.
• Organized distribution plans, delivery locations and technical specifications for goods and services.
• Provided purchase information to support budget planning, expenditures and financial commitments.
• Managed contract negotiations with vendors to secure favorable terms for the company, balancing cost considerations with quality assurance requirements.
• Collected and analyzed current market information to procure inputs and supplies from variety of sources.
• Streamlined procurement processes by implementing efficient organizational systems and reducing order processing time.
• Coordinated with finance department to reconcile invoices, ensuring accurate payment processing and timely resolution of discrepancies.
• Participated in committee meetings, prepared minutes and submitted to leadership for approval.
• Oversaw supplier performance reviews to ensure adherence to contractual obligations and identify areas for improvement.
• Assisted with preparation of purchase orders and letters of agreement (LOA).
• Reduced purchasing costs with strategic negotiation tactics in collaboration with suppliers, resulting in significant savings for the company.
• Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decision making.
• Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies, inputs and services.
• Supported procurement team in executing bid evaluations, identifying the most cost-effective solutions while maintaining quality expectations.
• Provided exceptional customer service by resolving issues related to product availability or delivery in a timely manner.
• Established strong relationships within industry networks to stay informed about updates in regulations or technology advancements that may impact procurement decisions.
• Procured goods and supplies while adhering to strict industry rules and procedures.
• Exercised discretion when dealing with confidential and sensitive matters.
• Organized meetings between internal stakeholders and suppliers to discuss project requirements, fostering clear communication channels that facilitated successful outcomes.
• Built and maintained professional relationships with clients and co-workers.
• Spearheaded sustainability initiatives by identifying eco-friendly suppliers and products, reducing the company's environmental footprint while maintaining cost effectiveness.
• Assisted in development of procurement training materials, increasing team knowledge and promoting a culture of continuous learning within the organization.
• Improved inventory control measures by conducting regular audits on stock levels and implementing a robust tracking system.
• Collaborated with cross-functional teams to develop budgets for materials and equipment purchases, promoting fiscal responsibility across departments.
• Contributed to risk management initiatives through careful vetting of suppliers before entering into contractual agreements.
• Maintained complete documentation and records of all purchasing activities.
• Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
• Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
• Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
• Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback.
• Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
• Utilized software to order, track and invoice product shipments.
• Managed database of vendor details and pricing information to maintain organization.
• Implemented policies and procedures for optimal purchasing methods and cost control.
• Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
• Provided accurate and up-to-date records of leading procurement procedures.
• Reduced production downtime by overseeing quality control and assembly.

• Worked as a main guard in the Chancery access control room (Post One); in charge of receiving and controlling access of visitors
• Radio checks performer to make sure guard in other sites are on duty and awake
• Worked as principal radio operator
• Performed guard services and duties at a stationary post such as a gate to safeguard U.S
• Government property and personnel
• Screened Checked vehicles getting in/out of the compound
• Protected compound against fire, theft, and any kind of malice intrusion
• Reported any incident to the supervisor