Summary
Overview
Work History
Education
Skills
Softwares
Timeline
Generic

Julia Hichez

Atlanta,GA

Summary

Billing Specialist collects, posts and manages account payments. Proven success building relationships and maintaining optimal billing efficiency. Excellent organizational and customer service skills, multitasking, and time management abilities.

Highly-motivated and hardworking with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new abilities. Resourceful Quote Coordinator known for high productivity and efficient task completion. Possess specialized skills in quote accuracy, vendor negotiations, and price analysis. Excel in communication, problem-solving, and time management to deliver results and exceed expectations in fast-paced environments.

Overview

7
7
years of professional experience

Work History

Accounts Assistant/Quote Coordinator

AAI Mechanical
Duluth, Georgia
10.2024 - Current
  • Assisted in developing procedures for the efficient processing of quotes from initial request through final approval stage.
  • Researched vendor prices and negotiated terms to obtain competitive rates for materials and services.
  • Compiled quotes for customers based on their needs and requested delivery dates.
  • Generated detailed reports summarizing quote data such as total cost, number of items quoted, estimated delivery date.
  • Ensured all customer inquiries were responded to promptly and accurately.
  • Reviewed customer requirements, specifications, and drawings to ensure accuracy in quotes.
  • Tracked orders through completion ensuring that deadlines are met in a timely manner.
  • Coordinated and monitored the daily workflow of quote requests.

Billing Specialist

Arbon Equipment
Duluth, GA
11.2018 - 10.2024
  • Ensure accuracy of billing and coding information
  • Prepared itemized statements, bills, or invoices for items purchased or services rendered.
  • Calculated billing charges.
  • Verified accuracy and information for invoices from vendors.
  • Completed efficient drop and bulk filing to maintain well-organized and easily accessed systems
  • Charged expenses to accounts and cost centers by analyzing invoice and expense reports.
  • Expedited payments by verifying accuracy and currency of vendor information.
  • Reviewed purchase orders, sales tickets and charge slips to compute fees or charges due.
  • Prepared and posted weekly payments to vendors and suppliers.
  • Maintained accounting ledgers by verifying and posting account transactions.
  • Performed accurate and fully compliant monthly closing processes, accruals and journal entries.
  • Reconciled codes against services rendered.
  • Input statement information, reconciled accounts and resolved discrepancies.
  • Accurately input codes into billing software to generate up-to-date invoices.
  • Developed strong professional rapport with vendors and clients.
  • Trained new team members on company policies and accounting systems to keep team operations productive and efficient.
  • Processed invoice payments and recorded information in account database.
  • Accounting support to Investigate past due invoices and delinquent accounts to generate revenues and reduce number of unpaid and outstanding accounts.
  • Managed all payments processing, and invoicing.
  • Answered customer questions to maintain high satisfaction levels.
  • Reviewed vendor documentation to comply with payment guidelines.
  • Performed data import, scanning or manual keying processes to verify invoice accuracy.
  • Recorded amounts due for items purchased or services rendered by preparing statements, bills or invoices.
  • Managed account receivables to maintain payments within net terms.
  • Researched and resolved billing inconsistencies and errors through individual and collaborative analysis to maintain billing accuracy.
  • Assisted with year-end closing tasks including preparing journal entries.
  • Provided support to other departments within the organization as needed.
  • Answered customer inquiries regarding billings, payments, account status.

Administrative Assistant

Merchant Lynx Services
Alpharetta, Georgia
01.2018 - 11.2018
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Composed correspondence, reports and meeting notes.
  • Directed customer communication to appropriate department personnel.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Maintained accurate department and customer records.
  • Responded effectively to sensitive inquiries or complaints.
  • Inventoried and ordered supplies for office.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.

Education

High School Diploma -

Dunwoody High School
Dunwoody, GA
05-2012

Skills

  • Invoice Processing
  • Payment posting
  • Audit Procedures
  • Accounts receivable expertise
  • Customer and Vendor Engagement
  • Coding proficiency
  • Invoicing proficiency
  • Customer Service
  • Correspondence Preparation
  • Job Billing
  • Cost Tracking
  • Administrative Support
  • Quoting
  • Customer Relations
  • Year-end reporting
  • Reliability
  • Attention to Detail
  • Organizational Skills
  • Problem-Solving

Softwares

  • Salesforce
  • Quickbooks
  • J.D. Edwards
  • Zoho
  • Microsoft office
  • Excel

Timeline

Accounts Assistant/Quote Coordinator

AAI Mechanical
10.2024 - Current

Billing Specialist

Arbon Equipment
11.2018 - 10.2024

Administrative Assistant

Merchant Lynx Services
01.2018 - 11.2018

High School Diploma -

Dunwoody High School

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