Julia Kline

• Served as a consultant and expert advisor to senior leadership and staff on procurement, providing technical advice and guidance.
• Investigated market conditions to make informed decisions on pricing and purchasing strategies.
• Prepared and presented analytical procurement reports to Senior Field Contracting Officer (SFCO).
• Motivated Government Purchase Cardholders to meet Procurement Administrative Lead Time (PALT).
• Developed and maintained relationships with key suppliers for smooth operations and to meet required expectations.
• Developed and implemented procurement policies and procedures to enhance compliance with Government purchase card standards.
• Managed the implementation of Financial System Modernization Solution (FSMS), PRESS 1.0 and PRESS 2.0 at local unit.
• Trained subordinates and users on the newly inaugurated Coast Guard Procurement Systems.
• Led sourcing process for new vendors to get quality products and services and mitigate risk.
• Approving Official (AO) for 7 government credit card holders, reviewing approximately 600 transactions monthly.
• Ensured all external audits are submitted in a timely manner.
• Scrutinized purchasing data to identify areas for improvement.
• Established and maintained accurate records of purchases, pricing, and payments.
• Monitored inventory levels and avoided shortages with timely replenishment of stock.
• Created purchasing standards for subordinates that complied with company standards and regulatory requirements.
• Generated reports on purchasing activities to support management decisions.
• Trained purchasing staff to improve effectiveness of purchasing operations.
• Reviewed purchase request for accuracy and completeness.
• Supervised 5 active duty employees including: providing leadership, mentoring, career development, coordinating and conducting training, scheduling of work hours, approving leave, assigning duties and evaluating performance
• Distributed over 2,000 procurement requests throughout units under Coast Guard Force Readiness command.

• Analyzed formal solicitations for adequacy, completeness, funding and justification submitted in DHS Marketplace.
• Managed quality and delivery performance of assigned categories and suppliers.
• Directed customers through the process of submitting invoices to the USCG Finance Center and Invoice Processing Platform (IPP).
• Negotiated fixed-priced contracts with vendors via phone or written invitations for bid or request for quotations.
• Worked with requestors to guarantee customer satisfactory throughout the process in the Coast Guards Financial System Modernization Solution (FSMS).
• Maintained accurate and up-to-date records of leading procurement procedures in Federal Procurement Data System-Next Generation (FPDS-NG) and locally.
• Provided technical guidance and advice on contracting matters including clear and precise Statements of Works (SOW), Independent Government Cost Estimate (IGCE), Homeland Security Acquisition Manual Appendix G.
• Utilized Financial System Modernization Solution (FSMS) to close out previous year contracts and clear Undelivered Orders.
• Supported the Contracting Officer with customers requesting rare or unusual supplies and services within the small purchase limitations.
• Verified commercial vendors information in System for Awards Management (SAM).
• Managed working relationships with the Coast Guard units and Commercial vendors.
• Self-motivated, with a strong sense of personal responsibility.
• Worked closely with Coast Guard Procurement Liaison Officer (PLO) and Senior Field Contracting Officer (SFCO) while being geographically disbursed.
• Acted as the Contracting Officer Representative (COR) for over $2M worth of contracts.
• Managed and trained supported units on proper procurement procedures building a relationship with personnel throughout the Coast Guard.
• Provided guidance and occupational knowledge to senior leadership in emergent situations. Ensuring operations were not compromised while also following Simplified Acquisition Procedures.
• Reviewed and assisted in the processing request for supplies through the Tailored Logistics Support Program.
• Managed 28 Coast Guard active duty personnel for Junior Officer of the Day and Duty Master at Arms. Organized watch schedules, qualification process, duties, and responsibilities.
• Presented proposals to leadership for a new duty at Coast Guard Training Center Cape May. Spent countless hours and worked with multiple watch coordinators to provide analytical information for the proposal.

• Worked well in a team setting, providing support and guidance.
• Worked effectively in fast-paced environments.
• Proven ability to learn quickly and adapt to new situations.
• Skilled at working independently and collaboratively in a team environment.
• Managed 23 Government accounts that provided internet and cable to Coast Guard Training Center Cape May. Playing a vital role in the training of recruits.
• Reduced production downtime by overseeing quality control and assembly.

• Executed financial assurance audits, implemented new control points and metrics to support business changes.
• Performed data validation, produced financial reporting, managed projects and related tasks to reduce costs and increase revenue.
• Analyzed client capital structures and plans to determine financial viability and productivity of intended investments.
• Collaborated with agencies to maintain relationships and provide customers with thorough support and guidance.
• Conducted research to answer questions and handle issues using multiple systems and resources.
• Targeted accounts at senior and executive levels and secured funding for future initiatives.
• Liaised with customers and funding sources to identify and remove roadblocks to business funding.
• Responsible for direct management, distribution, accounting, and close-out of multiple accounts of over $5 million appropriated funds.
• Performed a variety of financial and administrative duties related to budget creation, execution and the daily maintenance, review and evaluation of all the accounts. Prepared detailed financial statements.
• Gathered, analyzed, and compiled information from various reports to review all financial data and brief Supervisory levels.
• Monitored, tracked, and validated The Not Yet On PES (TNYOP) report, and Open Obligation Validation Application (OOVA).
• Created Fund Transfers, internal and external for multiple accounts with in Finance and Procurement Desktop (FPD).
• Executed quarterly Pipeline Certification.
• Conducted annual year-end closing activities and reconcile with accounting records.
• Core Accounting System (CAS) & Finance and Procurement Desktop (FPD) system administrator; maintained Unit Approved Plan (UAP) and training for approximately 300 users of financial system.
• Executed weekly reconciliation for seven primary accounts and multiple National Pollution Fund Accounts. Examine price adjustments/differences for discrepancies and scrutinize aged obligations, errors, and unresolved transactions.
• Reconciled thousands of transactions, examining price adjustments & scrutinized aged obligations, uncovering over $200,000 wrongfully obligated; able to re-allocate.
• Processed $300K of supplies through the Fire and Emergency Services Equipment (FESE) program.
• Performed quarterly audits on Morale, Well-Being, and Recreation petty cash.
• Implemented new procedures in Financial System Modernization Solution (FSMS) for processing specialized medical supplies request.
• Processed Active Duty for Operations Support funding obligations in multiple Coast Guard systems.
• Processed, tracked, and managed 500 small parcel transportation requests.
• Assisted with implementing to the new line of accounting and Common Appropriation Structure at local unit.
• Properly prepared $500k obligations in Finance and Procurement Desktop (FPD) for transition to Financial System Modernization Solution (FSMS).

• Tracked purchase orders, followed up with vendors and carriers to support timely deliveries.
• Researched and identified potential new suppliers to increase vendor base operations.
• Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
• Established relationships with vendors and suppliers to streamline procurement operations.
• Carefully read and interpreted requisition orders to understand specialized terms and requirements.
• Monitored pricing trends and negotiated pricing to optimize profitability.
• Maintained up-to-date database of suppliers, vendors, and contracts to support accurate recordkeeping.
• Utilized software to order, track, and invoice product shipments.
• Provided accurate and up-to-date records of leading procurement procedures.
• Reduced production downtime by overseeing quality control and assembly.
• Implemented policies and procedures for optimal purchasing methods and cost control.
• Supported the US Coast Guard mission by negotiating specialized equipment of supplies in unique locations.
• Maintained Department of Homeland Security Purchase Card training.
• Forecasted and coordinated logistical support to include budgets, manpower requirements, and qualifications to ensure unit was ready to support daily missions and readiness objectives.
• Processed $1M worth of special and unique deployment equipment through Tailored Logistics Support (TLS) Program.
• Property Officer for over $2 million inventory; managing, accountability and asset visibility ensuring equipment, inventories, material control, and supply records were properly maintained.
• Managed over $1M of Operating Materials and Supplies (OM&S) for organizational clothing or supplies needed to complete the Coast Guard mission.
• Organized and planned the transfer of Coast Guard Maritime Safety and Security Team (MSST) Boston to Cape Cod. Safeguarding all property and inventoried items for the transfer.
• Worked closely with UNICOR in the procurement of $2M worth of office furniture to furnish the new unit at a new location.