Summary
Overview
Work History
Education
Skills
Timeline
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Julia McNamara

Sausalito,CA

Summary

As a Program Manager, I excel in managing complex schedules, ensuring optimal patient flow, and overseeing a program integral to the practice's success. I thrive in a fast-paced environment and methodically prioritize and execute numerous and diverse tasks. My poised demeanor and dedication to my craft is ideal for supporting management in the fast paced and ever-changing business environment.

Overview

8
8
years of professional experience

Work History

Program Manager

Aesthetx
03.2024 - Current
  • Manage individuals currently on GLP-1 medications, ensuring effective treatment plans and follow-up.
  • Oversee practice inventory, including ordering supplies and managing stock levels to support efficient operations.
  • Maintain and analyze financial data using Excel to track budgets, expenses, and financial performance.
  • Proficient in electronic health records (EHR) systems, including Nextech and Symplast EMR, for accurate and efficient patient management.
  • Experienced in using Slack, Notion and Microsoft 365 for collaboration and workflow management.
  • Collaborated with the clinical team to generate and present comprehensive procedure quotes.

Patient Coordinator

Plastic Surgery Specialists
05.2018 - 06.2025
  • Frequently practiced calendar management and program coordination to establish efficient workflows.
  • Leverage time management to effectively address and solve daily business necessities.
  • Successfully built and managed the Health and Wellness Program.
  • Prioritized customer discretion and confidentiality.
  • Communicated with insurance companies to verify coverage and obtain authorizations for medical treatments and procedures.
  • Greeted and assisted patients with check-in procedures.
  • Explained upcoming treatment preparation, instructions, and other facts to patients.

Assistant Practice Manager

The Maas Clinic
04.2017 - 06.2025
  • Improved patient satisfaction by collaborating with management to develop new internal patient protocols.
  • Coordinated and managed the scheduling of medical providers and procedures.
  • Managed and organized the clinic equipment and medical supplies to ensure efficiency.
  • Ordered all office supplies and kept check on inventory levels.
  • Scheduled surgeries, managed pre-certifications and verified insurance coverage.

Education

VT Certification -

Pima Medical Institute
Costa Mesa, CA
08.2014

San Diego Mesa College
San Diego, CA
01-2012

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Sir Francis Drake Highschool
San Anselmo, CA
06.2009

Skills

  • Communication
  • Time Management
  • Multitasking
  • Adaptability
  • Organization
  • Detail Oriented
  • Administrative Support
  • Task Execution
  • Inventory Management
  • Social Media Marketing
  • Travel Coordination
  • Calendar Coordination

Timeline

Program Manager

Aesthetx
03.2024 - Current

Patient Coordinator

Plastic Surgery Specialists
05.2018 - 06.2025

Assistant Practice Manager

The Maas Clinic
04.2017 - 06.2025

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Sir Francis Drake Highschool

VT Certification -

Pima Medical Institute

San Diego Mesa College

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