Julia Stallings
Halethorpe,MD
Summary
Accomplished Executive Assistant with a proven track record at Global Mechanical, adept in office management and executive support. Leveraged strong problem-solving skills and meticulous attention to detail to enhance organizational efficiency and foster company growth. Excelled in interpersonal communication, ensuring seamless coordination across departments. Demonstrated commitment to confidentiality and superior customer service, contributing significantly to operational excellence.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Global Mechanical
06.2023 - 04.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Improved office efficiency by implementing new filing systems and document management processes.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Executive Assistant; Assistant General Manager
Guardian Moving & Storage
07.2016 - 06.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within workplace.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Filed paperwork and organized computer-based information.
- Worked with senior management to initiate new projects and assist in various processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Enhanced customer satisfaction with timely resolutions of issues and effective communication strategies.
- Engaged team members and improved performance by delivering daily updates and conducting regular meetings to obtain feedback and convey new policies.
Skills
- Executive Support
- Office Management
- Office Administration
- Meticulous attention to detail
- Customer Service
- Scheduling
- Calendar Management
- Professional and mature
- Interpersonal Communication
- Phone Etiquette
- Multi-line phone proficiency
- Time Management
- Reliable and Responsible
- Honest and Dependable
- Critical Thinking
- Relationship Building
Timeline
Executive Assistant
Global Mechanical
06.2023 - 04.2024
Executive Assistant; Assistant General Manager
Guardian Moving & Storage
07.2016 - 06.2023
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