Julia Teta
Brooklyn,NY
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised to deliver executive support in business operations and administrative activities. Solutions-oriented, flexible, and focused team player with a unique skillset to streamline operations from within.
Overview
12
12
years of professional experience
Work History
Chief of Staff and Executive Assistant to CEO
Hersz Capital
New York, NY
08.2022 - 04.2024
- Took ownership of inbox triaging, calendaring/scheduling, gatekeeping, drafting correspondence, and follow-up on initiatives to facilitate the CEO's ability to effectively execute top priorities
- Arranged domestic and international travel; managed visa status, and negotiated difficult accommodations for specific dietary restrictions while traveling
- Actively maintained a cadre of concurrent projects and unrelated priorities with minimal direction and oversight
- Project managed offsite Board meeting planning, prepared agenda, and recorded meeting minutes while in attendance
- Quarterbacked growth by driving business cadence; prepared agendas and led weekly team meetings and quarterly partner business reviews
- Developed and implemented HR department policies, procedures, benefits, and served as POC for queries
- Collaborated with Hersz family members and organization team members focused on Accounting, Real Estate, Tax, and Legal
- Oversaw all corporate insurance coverages: building COI, corporate umbrella, home, and automotive
- Facility and Office Management: inventory, presentation, liaised with building management and IT MSP, inbound and outbound mail: including shipping/receiving deliveries.
Executive Business Partner / EA / PA
Paradigm Opportunities
New York, NY
02.2021 - 07.2022
- Performed executive assistant responsibilities reporting to CBO of a Nasdaq telehealth service including calendar management, travel planning, contract administration, spreadsheet management, bill payments, vendor sourcing, etc
- Demonstrated flexibility and adaptability to shift between priorities and projects frequently, navigating ambiguity with open mind
- Project managed a 7,000sqf personal home build, liaising with architects, builders, interior designers, and other relevant parties
- Managed payroll for three part-time 1099 employees, one analyst, and three summer interns
- Acted as Director of Operations and micro-fund controller for Paradigm Opportunities Fund
- Cross-functionally managed Prime Broker, Fund Administrator, and Accounting & Legal teams, & main investor relations contact
- Bookkeeper for business finances and accounting; Federal taxes, Dept
- Of Labor, & business registration in multiple states.
Assistant to Vice Presidents of Program Sales
VistaJet
New York, NY
01.2020 - 02.2021
- Arranged and monitored travel planning for ultra-high net worth individuals and institutional clients: including private air, ground transportation, lodging, international visas, catering, and submitting expense reports to financial teams
- Provided administrative support to two (2) Vice Presidents, including drafting proposals, heavy calendar management (domestic and international), submitting expense reports
- Tracked 1000+ client pipelines through Salesforce and maintaining those client relationships, as well as facilitating recurring conversations to develop multi-year contractual investments.
Private Travel Coordinator
Air Charter Service
New York, NY
01.2018 - 12.2019
- Arranged and monitored travel planning for ultra-high net worth individuals and institutional clients: including private air, ground transportation, lodging, international visas, catering, and submitting expense reports to financial teams
- Provided administrative support to two (2) Vice Presidents, including drafting proposals, heavy calendar management (domestic and international), submitting expense reports
- Tracked 1000+ client pipelines through Salesforce and maintaining those client relationships, as well as facilitating recurring conversations to develop multi-year contractual investments.
Chief of Staff
The Lost Girls
New York, NY
01.2017 - 01.2019
Assistant Distribution Planner
West Elm
Brooklyn, NY
01.2016 - 01.2018
Personal Assistant
Cindy Lefkoff
Boulder, Colorado
01.2012 - 01.2016
Education
Bachelor of Science in Operations and Information Management -
University of Colorado
Boulder, CO05-2016
Skills
- Microsoft Office & Google Suite & Zoom
- Salesforce & Customer Relationship Building
- DocuSign & Contract Administration
- QuickBooks & Budgeting, Payroll,& HR Compliance
- Travel planning and international scheduling
- Calendar Management, Planning and Prioritization
- Project management
- Database Administration & Data Analysis
- Event Coordination
- Team Collaboration & Staff Management
- Facility management
Certifications
Notary Public commissioned by the Secretary of State of New York State
Hobbies and Interests
- Team Captain for Gotham Volleyball [the largest GLBTQ sports organization in NYC] & The North American Gay Volleyball Association
- Executive Board Member for Ladies Nation: stakeholder with oversight responsibilities
Timeline
Chief of Staff and Executive Assistant to CEO
Hersz Capital
08.2022 - 04.2024
Executive Business Partner / EA / PA
Paradigm Opportunities
02.2021 - 07.2022
Assistant to Vice Presidents of Program Sales
VistaJet
01.2020 - 02.2021
Private Travel Coordinator
Air Charter Service
01.2018 - 12.2019
Chief of Staff
The Lost Girls
01.2017 - 01.2019
Assistant Distribution Planner
West Elm
01.2016 - 01.2018
Personal Assistant
Cindy Lefkoff
01.2012 - 01.2016
Bachelor of Science in Operations and Information Management -
University of Colorado
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