Julia Tuohy
Port Jefferson Station
Summary
People-focused and detail oriented administrative professional with experience supporting fast paced operations in academic and healthcare settings. Adept at managing complex scheduling, high-volume communication, and confidential record systems. Known for delivering exceptional support, navigating cross-functional logistics, and driving smooth processes with empathy, urgency, and a solution-first mindset. Now seeking to bring these strengths to a high-energy Talent Acquisition team.
Overview
4
4
years of professional experience
Work History
Clinical Coordinator
Stony Brook University
Stony Brook
02.2023 - Current
- Coordinate complex scheduling across departments for student programming and academic milestones.
- Serve as a primary point of contact for prospective and current students, delivering consistent, high-quality communication and a positive experience throughout their academic journey.
- Manage onboarding and orientation documentation, ensuring accuracy and adherence to regulatory standards.
- Develop performance reports and analyze trends to support strategic planning and continuous improvement, demonstrating initiative and data literacy.
- Collaborate with cross-functional teams to align scheduling, training, and documentation processes, contributing to seamless operational execution.
- Assist in recruitment, onboarding, and development of program staff, including training coordination, goal-setting, and performance evaluation.
- Support institutional events and training initiatives by coordinating logistics, distributing communications, and ensuring smooth execution.
- Process bi-weekly pay roll for program staff, ensuring timely and accurate compensation in alignment with institutional guidelines.
Dental Office Manager & Hygienist
Private Dental Practice
Deer Park
07.2021 - 12.2022
- Led front office operations, including managing high-volume inbound calls, coordinating daily appointment schedules, and optimizing provider availability ensuring a seamless experience for patients, similar to candidate coordination.
- Delivered professional, people-first service as the primary point of contact for patients, applying strong interpersonal communication and emotional intelligence to build trust.
- Maintained and updated confidential electronic records across platforms, ensuring accurate data entry and compliance with privacy protocols.
- Collaborated with providers and insurance companies to verify eligibility, resolve issues, and streamline processes.
- Developed and implemented improved administrative workflows, boosting operational efficiency and elevating the front office experience for patients and staff alike.
- Managed inventory, liaised with vendors, and handled logistics—including ordering, tracking, and vendor communication.
- Balanced administrative coordination with clinical duties, contributing to the success of a fast-paced, service-driven environment.
Education
Bachelor of Science - Dental Hygiene
Farmingdale State College
Farmingdale, NY05.2021
Skills
- Organization and Time Management
- Cross-Functional Collaboration
- Interview and Meeting Coordination
- Report Generation and Compliance Tracking
- Calendar and Schedule Management
- People Experience and Communication
- Project and Event Support
- Administrative Support
Accomplishments
- Certificate of Clinical Excellence, 2023-2024
- Collegiate Women’s Lacrosse Champion, 2021
- Cum Laude Latin Honors, 2021
- President’s List, 2021
- Dean’s List, 2018-2021
- 1st Place, NY Dental Hygienists’ Association Empire Conference, 2019
Timeline
Clinical Coordinator
Stony Brook University
02.2023 - Current
Dental Office Manager & Hygienist
Private Dental Practice
07.2021 - 12.2022
Bachelor of Science - Dental Hygiene
Farmingdale State College
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