Julia Vieira
Summary
Administrative Assistant known for high productivity and efficient task completion. Specialize in technical documentation management, workflow optimization, and project coordination. Excel in communication, problem-solving, and time management to enhance team effectiveness and meet project deadlines.
Overview
3
3
years of post-secondary education
4
4
years of professional experience
Work History
Engineering Administrative Assistant
Marriott
Miami
03.2025 - Current
- Maintained and updated records, reports, and operational documents using computer database systems
- Coordinated office and engineering department administrative tasks in a fast-paced hospitality environment
- Prepared spreadsheets, reports, and professional correspondence using Microsoft Office applications
- Organized filing systems and maintained accurate documentation for department operations
- Communicated professionally with guests, vendors, and team members to support daily operations
- Assisted with scheduling, tracking work orders, and handling departmental inquiries
- Supported team coordination while ensuring compliance with company policies and service standards
- Demonstrated strong attention to detail, organization, and problem-solving skills in daily operations
Inspector/Senior Payroll Associate
H&D Marble & Tile
Miami
01.2023 - 05.2024
- Inspected marble and tile installations to ensure quality standards and project specifications were met
- Reviewed completed work for accuracy, measurements, and material consistency
- Assisted with payroll processing, employee hours verification, and timesheet management
- Maintained organized payroll and project documentation for management records
- Coordinated with contractors, installers, and supervisors to resolve project issues efficiently
- Prepared reports related to labor hours, attendance, and job progress
- Ensured compliance with company procedures and workplace safety standards
- Supported scheduling and daily operational tasks for project completion deadlines
Front Desk Medical Receptionist
Front Desk Executive & Administration
Doral
08.2022 - 12.2022
- Handled highly confidential specimen and patient-related documents with professionalism and accuracy
- Maintained organized records and ensured proper document handling procedures were followed
- Assisted students and visitors at the front desk by providing information and customer support
- Organized and maintained locker rooms for students to ensure cleanliness and efficiency
- Scheduled appointments, answered phone calls, and directed inquiries
Education
Associate of Arts - Civil Engineering
Miami Dade College
Miami, FL 08.2023 - 04.2026
Business Administration - Summer Camp 2022
Florida International University
Miami, FL 06.2022 - 08.2022
Skills
- Civil engineering principles
- Project management
- Microsoft Office
- Data analysis
- Customer service
- Team collaboration
- Conflict resolution
Languages
English
Full Professional
Spanish
Full Professional
Portuguese
Full Professional
Accomplishments
- Represent the property for the Marriott Worldwide Business Council of South Florida nominations.
- Earned “Diamond Employee” (Q4) and “Host of the Quarter” (Q2 & Q4) honors for operational excellence.
Timeline
Engineering Administrative Assistant
Marriott
03.2025 - Current
Associate of Arts - Civil Engineering
Miami Dade College
08.2023 - 04.2026
Inspector/Senior Payroll Associate
H&D Marble & Tile
01.2023 - 05.2024
Front Desk Medical Receptionist
Front Desk Executive & Administration
08.2022 - 12.2022
Business Administration - Summer Camp 2022
Florida International University
06.2022 - 08.2022