Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Juliana Stewart

Portsmouth ,VA

Summary

Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

6
6
years of professional experience
1
1
Certification

Work History

Document Control Coordinator

American Botanicals
Virginia Beach, Virginia
02.2025 - Current
  • Organized and maintained document control systems for compliance and efficiency.
  • Assisted in preparing documentation for audits, ensuring thoroughness and clarity.
  • Developed templates and guidelines to standardize document formatting across projects.
  • Managed document processes through scanning, filing and transmitting while following all standard procedures.
  • Implemented procedures for document retrieval and storage to enhance accessibility.
  • Coordinated document revisions and ensured accuracy across multiple departments.

Administrative Assistant

Colonna's Shipyard Inc
Norfolk, VA
02.2023 - 01.2025
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Created travel arrangements for senior managers according to their requirements.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Processed invoices for payment using accounting software applications.
  • Prepared expense reports on behalf of executives in accordance with company policies and procedures.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Developed project plans for various tasks assigned by upper management.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.

Office Administrator

American Botanicals
Virginia Beach, VA
11.2019 - 01.2023
  • Coordinated and managed daily administrative operations of the office.
  • Organized and maintained filing systems, including electronic databases and records.
  • Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
  • Greeted visitors warmly, handled inquiries and provided general information about the company.
  • Composed correspondence such as letters, emails, memos, reports and other documents.
  • Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Assisted with budget preparation by providing data entry support into financial tracking system.
  • Maintained customer confidence and protected operations by keeping information confidential.
  • Processed invoices on a timely basis according to established procedures.
  • Prepared special reports by collecting, analyzing and summarizing information from various sources.
  • Provided assistance with the planning of events such as staff meetings or conferences.
  • Scheduled appointments for senior management team members using Outlook calendar system.
  • Managed travel arrangements for employees including flight bookings, hotel reservations and car rental services.
  • Monitored office equipment maintenance contracts ensuring all equipment is serviced regularly according to manufacturer's guidelines.
  • Reviewed employee time sheets for accuracy prior to submission for payroll processing.
  • Controlled access to restricted areas within the office building through issuing visitor badges.
  • Performed clerical duties such as photocopying, faxing and scanning documents.
  • Organized monthly staff meetings ensuring agendas were distributed in advance.
  • Supported Human Resources activities by maintaining personnel files in accordance with legal requirements.
  • Created PowerPoint presentations for internal use or external clients when required.

Education

Associate of Applied Science - Horticultural Science

Tidewater Community College
Norfolk, VA
12.2020

Skills

  • Spreadsheet Management
  • Reception Oversight
  • Bookkeeping
  • Workflow Optimization
  • Office Administration
  • Filing
  • Scheduling
  • Document Control
  • Calendar Management
  • Data Entry
  • Expense Reporting
  • Check Processing
  • Presentation Design
  • Proposal Writing
  • Travel Coordination
  • Quality Assurance
  • Clerical Support
  • Accounting Support
  • Computer Skills
  • Data entry
  • Customer service

Certification

  • Certified Accounting Technician

Timeline

Document Control Coordinator

American Botanicals
02.2025 - Current

Administrative Assistant

Colonna's Shipyard Inc
02.2023 - 01.2025

Office Administrator

American Botanicals
11.2019 - 01.2023

Associate of Applied Science - Horticultural Science

Tidewater Community College

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