Julianne Abdelmesih

Intake Management: Oversee the intake process for sourcing requests, ensuring timely and accurate entry of information into relevant systems.
Training and Support. Lead, adapt, implement, and update the team with organizational change, challenges, feedback, best practices, processes, and industry trends. Foster open dialogue among team members, engage, motivate, and promote collaboration within and across teams. Delegate tasks and decisions as appropriate; provide appropriate support, guidance, and scope; and encourage development and consideration of options in decision-making. Provided training and support to team members on sourcing tools, policies, and best practices, enhancing overall team competency.
Process Improvement: Identify opportunities for process enhancements, and implement solutions to improve efficiency and accuracy in sourcing operations.
Sourcing and RFQ Management: managing the development of requests for proposals and complex bidding documents. Successfully managed the end-to-end sourcing process, including creating detailed Requests for Quotations (RFQs), evaluating supplier bids, and negotiating contracts to achieve cost savings, and ensure supplier compliance with quality and delivery standards. Demonstrated proficiency in leveraging market analysis to identify and onboard reliable suppliers, enhancing procurement efficiency, and reducing lead times. Evaluated high-profile strategic options and participated in the creation of a sourcing strategy.
Supported the continuous improvement of sourcing processes by planning for the effective implementation of continuous improvements to support vendor relations.
Data Analysis and Reporting: Monitor key performance metrics, analyze data to identify trends, and prepare reports for management.
Events and vendor negotiations: Knowledge of sourcing strategies, supplier management, negotiations, and procurement processes. Successfully planned and executed sourcing events, including RFPs and RFQs, leading to competitive vendor selection. Skilled in negotiating favorable contract terms, resulting in cost savings, and enhanced supplier relationships

Vendor Negotiations Expertise: Led successful negotiations with vendors to secure favorable pricing, terms, and conditions, achieving cost reductions, and improved service levels while maintaining strong supplier relationships.

• Oversee the day-to-day local materials management activities
• Manage and coordinate all activities and staff related to procurement and supply services, including local purchasing, distribution, inventory control, mail distribution and courier services
• Ensure site compliance to specific policies regarding internal controls for departmental purchasing activities to ensure optimal use of national contracts, appropriate use of purchasing channels, utilization of expert advice and internal controls
• Ensure effective compliance to all applicable national, state and local regulations/laws
• Ensure the efficient implementation of all process standards and role changes to effectively run the site supply chain and ensure strong SOX and other regulatory compliance
• Build and manage a distribution network, in conjunction with National Warehousing & Logistics, that allows for minimal inventory requirements and high inventory turnover to minimize obsolescence or expiration as well as high service levels; ensure PAR levels are maintained and adhered to
• Develop strong collaborative leadership relationships with KFHP/H and Med Group teams to achieve local goals and ensure high customer service interactions
• Develop and implement, in conjunction with local Facilities Services & EH&S, an asset management strategy that delivers customer requirements, meets financial goals, and aligns with capital planning strategies
• Provide leadership and direction to the Regional Supply Chain/Material Management in personnel including hiring, terminating, reward and recognition, performance reviews, development plans, and corrective action as needed for represented and non-represented personnel
• Identify and recommend cost reduction and value enhancing opportunities to assist the site in meeting the overall budget and operational goals
• Develop, monitor, and account for variances in the supply chain department budget

• Create schedules to be copied, distributed, and revised
• Coordinate daily staffing of departments including replacement of personnel due to earned time off, leave of absence, personal time off, compassionate leave plus extra needs of each individual department according to special circumstances
• Develop and direct work schedules
• Arrange transfer dates for incoming and outgoing staff
• Constantly working in Labor–Management Partnership
• Calculate the daily staffing needs for each department
• Process all requests for time off, including ETO, LOA, PTO, ESL, etc
• Determine whether time off can be granted depending upon ability to replace and department guidelines
• Ensure the Staffing and Payroll Office staff adhere to all union agreements
• Address questions or problems of staff, management, and union regarding Staffing and/or Payroll issues
• Notify the department of sick leave accounts
• Update master schedule with correct coding for each employee's leave
• Process 1480 forms, 1510 and 1500

• Conduct Payroll service for clients
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Reconcile payroll prior to transmission and validate confirmed reports
• Pay payroll taxes for each client making sure they are processed accurately and timely
• Process manual timecards and worksheets to insure accurate and timely running of union and non-union payroll
• Ensure accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, time off accruals, etc
• Initialize journal entries and balance out accounts
• Submit bi-weekly 401k contributions and reconcile health insurance deductions to monthly statements
• Supervision of minimum 4 employees at a time
• Prepare and remit federal, state, and local tax reports in a timely fashion
• Prepare and submit monthly Worker's Comp report to insurance carriers
• Supervise and train all new employees in office administration and payroll processing
• Supervise the daily operation and support the needs of the office
• Supervise and train all new hired employees in correct use of equipment
• Keep track of inventory
• Order supplies

• Create and maintain Bookkeeping for clients
• Provide administrative support to managers and stuff
• Credit card analysis
• Data analysis, gather and analyze data
• Devising and maintaining office system
• Supervision of minimum 4 employees at a time
• Provided professional and technical guidance
• Excellent skills using MS Word, Excel, Access, and Internet Explorer, to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases
• Photocopying and printing various documents, sometimes on behalf of other colleagues
• Maintain informational or operational records
• Process records
• Conduct Payroll service for clients
• Answer telephone and assist callers by providing information, taking messages, or routing calls to others
• Maintain Calendars
• Compose and edit reports
• Train all new employees
• Organizing and storing paperwork, documents and computer-based information
• Ordering and maintaining stationery and equipment