Julie Alexander
Terre Haute,IN
Summary
Project management professional with track record of delivering high-impact projects in diverse environments. Adept at driving project timelines and ensuring quality outcomes through strategic planning and execution. Highly collaborative, adaptable, and committed to team success and client satisfaction.
Overview
18
18
years of professional experience
Work History
Project Manager / Procurement Purchasing / Executive Assistant
Mercer Technologies, Inc.
12.2017 - Current
- Facilitated timely procurement of materials by generating and submitting purchase orders to suppliers.
- Negotiated payment terms with suppliers, focusing on quality standards and delivery timelines to maintain consistent supply chain operations.
- Analyzed lead times and coordinated order placements to ensure timely delivery.
- Developed and nurtured strong partnerships with suppliers to enhance collaboration
- Developed and implemented a purchase order tracking system to ensure seamless procurement operations.
- Create, manage, and monitor project-specific production schedules, ensuring daily alignment with operational goals and delivery timelines.
- Develop accurate cost estimates and competitive quotes for parts, services, and capital projects, providing proactive follow-through to achieve a high closure rate
- Process customer purchase orders into active projects and ensure timely, accurate invoicing per quoted terms
- Develop and manage work orders to ensure accurate workflow coordination and operational efficiency
- Manage shipping and receiving operations, coordinating inbound and outbound logistics to ensure efficient, accurate, on-time delivery
- Coordinate directly with customers to plan project schedules and deliver timely status updates from initiation through completion
- Direct field service operations by scheduling, dispatching, and coordination of field service technicians to maximize efficiency, productivity, and customer satisfaction
- Oversee the collection, review, and processing of all technician documentation, ensuring accurate reporting of field service activities, labor, expenses, parts requisitions, and additional work requests to support operational efficiency and decision-making
- Manage and coordinate logistical resources for technicians, ensuring timely access to parts, equipment, and subcontracted services to optimize field performance
- Design, implement, and maintain inventory management systems to ensure material availability, accuracy, and cost control.
- Develop, implement and maintain an efficient production program that consistently meets quality standards and performance objectives
- Achievements: Successfully managed 20+ cross-functional projects totaling over $5M in value
- Achievements: Generated 2× year-over-year growth by developing & maintaining trusted customer and supplier relationships resulting in a strong and trusted company reputation
Accounts Payable & Material Analyst
ZF TRW Automotive
09.2015 - 05.2016
- Oversaw invoicing and payment processes in alignment with project budgets and schedules
- Reconciled supplier statements monthly to ensure financial accuracy and cost control
- Coordinated with vendors to obtain required invoices and supporting documentation
- Verified invoice accuracy, approvals, and compliance prior to payment processing
- Converted purchase orders to invoices, ensuring consistency with procurement and contract terms
- Achievements: Reconciled more than $300K in outstanding vendor invoices through detailed review and cross-functional coordination
Office Manager
Abra Auto Body
09.2013 - 08.2015
- Managed daily office operations, ensuring smooth workflow and efficient resource allocation
- Implemented scheduling systems to optimize appointment management and enhance team productivity
- Coordinated communication between departments to streamline processes and improve service delivery
- Oversaw inventory management, maintaining accurate stock levels and timely replenishment of supplies
- Led initiatives to improve operational efficiency, resulting in reduced turnaround times for customer service requests
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets
- Achievements: Increased sales by 40%
Catering Sales Manager / Senior Wedding Specialist
The Regency Conference Center & Hilton Garden Inn
05.2008 - 08.2013
- Served as an opening team member for a new property, developing standard operating procedures (SOPs), menus, and operational databases to support a successful launch and scalable operations
- Prepared and managed client proposals, contracts, and banquet event orders, ensuring accuracy, compliance, and alignment with project requirements
- Led end-to-end planning and execution for 150+ events annually, serving as the primary point of contact for clients while coordinating catering and culinary teams and providing on-site oversight
- Managed event budgets of up to $200,000.00 ensuring cost control, resource alignment, and successful delivery within financial targets
- Achievement: Increased overall annual revenue by 60% through process improvements, operational efficiency, and client relationship management
Education
Business Management With Operations And Supply Cha - Accounting & Business Administration / Management
Southwestern Illinois College
Belleville, IL01.2006
Skills
Timeline
Project Manager / Procurement Purchasing / Executive Assistant
Mercer Technologies, Inc.
12.2017 - Current
Accounts Payable & Material Analyst
ZF TRW Automotive
09.2015 - 05.2016
Office Manager
Abra Auto Body
09.2013 - 08.2015
Catering Sales Manager / Senior Wedding Specialist
The Regency Conference Center & Hilton Garden Inn
05.2008 - 08.2013
Business Management With Operations And Supply Cha - Accounting & Business Administration / Management
Southwestern Illinois College