Julie I. Brill
Sr. Executive Administrative Assistant
Huntingdon Valley,PA
Summary
With 20+ years of experience in customer service, office administration, marketing, event planning, project management, sales support, and administrative assistance, I have consistently taken on increasing levels of responsibility. Thriving in fast-paced environments, I demonstrate exceptional organizational skills. As the Lead Office Administrator, I successfully supervised up to 90 independent contractors and 10 staff members. My proficiency in communication and organizational skills has made me highly valued by employers. Additionally, my bilingual proficiency in Spanish enhances my ability to effectively communicate and connect with diverse individuals.
Overview
16
16
years of professional experience
Work History
Office Administrator Reconstructive/Trauma Divisions
Smith & Nephew Orthopedics, Inc.
02.2013 - Current
- Company Overview: $53M Medical Equipment & Supplies Manufacturer with UK Parent in over 90 countries
- Responsible for supporting two district teams of 65 medical device (Trauma/Reconstructive) sales consultants
- Primary support is managing purchase order / open orders processing averaging $3.6M per month
- Significant time is devoted to resolving pricing discrepancies/AR dispute management to ensure efficient payment of invoices
- $53M Medical Equipment & Supplies Manufacturer with UK Parent in over 90 countries
- Achieved 25% improvement in the month-end purchase order process by reducing the average month-end open order amount from $230K to $60K
- Support the highly demanding and complex needs of two district sales teams (65 sales consultants) averaging over $43M in revenue each year
- Selected as the Ariba Embassador and charged with training office and AR administrative staff on this online ordering / purchase system
- Regional trouble shooter for technical issues
- Work closely with (8) District Sales Managers to maintain the efficient management of inventory, purchase order input, invoicing and AR management
- Trouble shoot and resolve issues for sales managers, sales consultants, and our clients
Executive Assistant to President
Interactive Services Group
10.2012 - 02.2013
- Responsible for assisting the President and coordinating workflow between departments, primarily sales, accounting, and service center
- Manage schedule, travel, meeting, and event planning, planned and coordinate web-based ‘live’ meetings, prepare minutes from meetings and prepare executive summary sales / inventory / AR reports for President for weekly and monthly team meetings
- New Customer/ Existing Customer data entry
- Contract management
- Document compliance
- Customer Service
- Invoice and Purchase Order processing
- Maintaining customer database
- Process and invoice orders or changes to contracts on daily basis
- Administrative support of President, Sales Manage and Accounting Manager
Data Management Specialist - Temp position
Ajilon Staffing Agency
07.2012 - 10.2012
- Responsible for the creation of records containing the demographics of Medical Publications; including but not limited to the ISBN# and pricing for the US, Canada, and European markets
- These publications would then be sent to production to be published and shipped
- Maintained database
- Campaign Set-up and coordination
- Resolved pricing discrepancies
- Processed Pricing proposal requests from the Editorial Department
- Processed Reports for the department manager upon request
- Completion of records into the COPS system
Office Administrator Emergency/Trauma Division
Smith & Nephew Orthopedics, Inc.
02.2011 - 01.2012
- Company Overview: $53M Medical Equipment & Supplies Manufacturer with UK Parent in over 90 countries
- Responsible for supporting a district team of 15+ medical device (Trauma/Emergency) sales consultants including managing purchase orders / open orders averaging $400,000 per month
- $53M Medical Equipment & Supplies Manufacturer with UK Parent in over 90 countries
- Captured $53K in (>180 days) aging / open orders within the first 90 days in the position
- Discovered pricing discrepancies within a complex health system contract and through problem solving and partnering with sales consultants created resolution that resulted in capturing $350K
- Supported the complex, highly demanding needs of district sales team which averages over 3,000 billable events per month
Marketing Communications Assistant- Marketing Department / Performance Improvement Administrative Assistant- Quality & Regulatory Dept.
Nazareth Hospital
01.2009 - 01.2010
- Company Overview: Nationally recognized healthcare provider with 200 in-patient beds, 1,200 employees and 350+ physicians
- Nationally recognized healthcare provider with 200 in-patient beds, 1,200 employees and 350+ physicians
Education
Montgomery County Community College
01.1996
Medical Terminology
Community College of Philadelphia
01.2010
Certificate of Completion - Real Estate Law and Fundamentals
American Real Estate Academy
01.1997
Skills
- Proficient in MS-Windows
- Office Administration
- Microsoft Office Proficiency
- Document Creation
- Proficient in PowerPoint
- Excel Data Analysis
- MIDAS Application Skills
- Real Estate Trend Evaluation
- SAP Proficiency
- Oracle Database Warehousing
- Skilled in Ariba Procurement Tools
- Project Portfolio Management
- COPS
- Customer Relationship Management
- Sales Force Optimization
- Microsoft Dynamics Navision
- Effective Time Management
- Office Management
- Office Administration
- Data Management
- Office Administration
- File Management Skills
Languages
Spanish
Native or Bilingual
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeWork Location
RemoteHybridOn-SiteTimeline
Office Administrator Reconstructive/Trauma Divisions
Smith & Nephew Orthopedics, Inc.
02.2013 - Current
Executive Assistant to President
Interactive Services Group
10.2012 - 02.2013
Data Management Specialist - Temp position
Ajilon Staffing Agency
07.2012 - 10.2012
Office Administrator Emergency/Trauma Division
Smith & Nephew Orthopedics, Inc.
02.2011 - 01.2012
Marketing Communications Assistant- Marketing Department / Performance Improvement Administrative Assistant- Quality & Regulatory Dept.
Nazareth Hospital
01.2009 - 01.2010
Medical Terminology
Community College of Philadelphia
Certificate of Completion - Real Estate Law and Fundamentals
American Real Estate Academy
Montgomery County Community College
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