Julie Estella
Newburgh,NY
Summary
Resourceful Coordinator with background providing office management and customer and administrative support. Polished in scheduling meetings, maintaining calendars, answering phones and updating databases. Proficient in various software and report generation.
Overview
19
19
years of professional experience
Work History
Administrative Coordinator
The Door - A Center of Alternatives
Bronx, NY
04.2024 - Current
- Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the office, as appropriate, to include maintenance, inventory management, security, interns and related activities.
- Demonstrates knowledge of the organization's Core Values and incorporates them into the performance of duties.
- Supports Managing Director, Leadership Team and staff in problem solving and coordination to ensure efficient services and serves as a primary point of contact for all administrative issues.
- Filing and organizing monthly financial records, invoices, and other important documentation.
- Account reconciliations such as petty cash, giftcards, metrocards and credit cards purchases and provides backup to the Assistant Controller.
- Supports Director of Education & Workforce Development in ensuring enrollment into the PTS System, management of enrollment tracking sheet, input and track outcomes, prepare incentives for outcomes, enter casenotes for stipends and outcomes distributed.
Administrative Supervisor
Federation Employment and Guidance Services
Bronx, NY
08.2005 - 03.2015
- Assisted with the development of new processes for improving efficiency within the department.
- Provided support for executive level personnel in preparing presentations materials such as charts, graphs, reports.
- Monitored inventory levels of office supplies to ensure adequate stock was available at all times.
- Coordinated travel arrangements for executives including flights, hotels accommodations and car rentals.
- Prepared monthly expense reports detailing costs associated with various projects or activities.
- Conducted staff performance evaluations to monitor progress and individual skills.
- Monitored office inventory to maintain supply levels.
Education
Associate's in Office Administration
Monroe College
The Bronx, NY06-1997
Skills
- Correspondence Management
- Filing
- Office inventory management
- Office Administration
- Documentation and Recordkeeping
- Attention to Detail
- Processing Expense Reports
Languages
Spanish
Limited
Timeline
Administrative Coordinator
The Door - A Center of Alternatives
04.2024 - Current
Administrative Supervisor
Federation Employment and Guidance Services
08.2005 - 03.2015
Associate's in Office Administration
Monroe College