Motivated professional with a strong work ethic and adaptability. Proven ability to build strategic relationships that align with company values. Exceptional communication skills and high proficiency in the Microsoft Office Suite. Quick learner with a track record of independently mastering new skills.
Overview
35
35
years of professional experience
1
1
Certification
Work History
Senior Administrative Assistant to Chief Administrative Officer
Columbia Threadneedle Investments
Minneapolis, Minn
02.2023 - Current
Independently managed the Chief Administrative Officer's office and the Global Business Planning team.
Executed heavy calendaring and prioritized meetings for optimal efficiency.
Coordinated scheduling with internal and external partners for travel and meeting materials.
Prepared expense reports, invoices, and miscellaneous reports accurately.
Planned and coordinated all aspects of Global Business Planning meetings globally.
Organized international travel arrangements for CAO, including visas, accommodations, and transportation.
Facilitated ongoing scheduling for Global Transformation initiatives with external vendors.
Compiled data from various sources into organized formats for effective reporting.
Prepared expense reports for executives using company software programs.
Distributed documents, reports, presentations, and correspondence to executive leadership.
Coordinated meeting arrangements, including room reservations, catering, and technical setup, for seamless execution.
Office and Administrative Coordinator
Milk Driver and Dairy Employees
Minneapolis, MN
09.1990 - 11.2022
Collaborated with Executive Board members to ensure confidentiality in meeting minutes and correspondence management.
Coordinated travel arrangements for Executive Board members and staff, optimizing schedules for enhanced efficiency.
Negotiated cost-effective contracts with vendors while managing relationships for continued support.
Maintained accurate employee records and developed personnel policies to ensure compliance with regulations.
Monitored accounts for accuracy, processed expense reports, and approved invoices promptly.
Handled incoming calls, screening inquiries to direct them to appropriate personnel effectively.
Organized corporate social responsibility events to promote employee engagement and enhance company image.
Prepared detailed reports and presentations for executive staff, summarizing data to facilitate informed decision-making.
Education
Some College (No Degree) - Business, Management, Marketing, and Related Support Services
Viterbo University
LaCrosse, WI
Skills
Ethical standards and confidentiality
Calendar management for executives
Expense reporting and processing
Global travel coordination
Conflict resolution strategies
Anticipatory support techniques
Organizational and scheduling skills
Executive meeting facilitation
Accounting expertise (QuickBooks)
Budget planning and reporting
Global event coordination
Vendor management
Meeting organization skills
Microsoft Office proficiency
Financial software expertise
Accomplishments
Received accommodation for the preparation of a training seminar from the presenter.
Developed and implemented more accurate processes for Acct Pay and Acct Receivable.
Participated in multiple National educational opportunities to become a more efficient Assistant.
Improved the process of budget preparation and implementation, saving money in many areas.
Multiple accommodations for Project Management with an outside Vendor.
Certification
Notary Public - State of Minnesota Commission expired Jan 2030.
References
References available upon request.
Timeline
Senior Administrative Assistant to Chief Administrative Officer
Columbia Threadneedle Investments
02.2023 - Current
Office and Administrative Coordinator
Milk Driver and Dairy Employees
09.1990 - 11.2022
Some College (No Degree) - Business, Management, Marketing, and Related Support Services