Julie Fox
Texas City,TX
Summary
Experienced in creating and managing monthly invoice tracking reports for upper management at Shell. Possess a strong skill set in efficiently organizing and analyzing financial data. Adept at identifying discrepancies and implementing corrective measures to ensure accurate reporting. Expertise in utilizing industry-leading software and tools to streamline processes, improve efficiency, and provide valuable insights to support informed decision-making. Committed to delivering high-quality results. Dedicated professional with a proven track record of effectively meeting deadlines and exceeding expectations in a fast-paced corporate environment.
Overview
19
19
years of professional experience
Work History
Data Integrity Analyst
Odyssey IS
11.2012 - Current
- Company Overview: Contract employee for Shell
- Manage over 400 POs in SAP for 27 different countries
- Create Purchase Requisitions, Network Orders, Goods Receipts, Service Entry Sheets in SAP
- Run reports for cost centers in SAP
- Use SAP to look up invoices to see if they have been scheduled to be paid
- Maintain the data integrity within the Seibel & Salesforce database
- Process daily/weekly/monthly Siebel/Salesforce queries for business metrics used by upper management
- Use Excel macros/VBA to create new processes
- Validate 50+ global/US invoices monthly before Accounts Payable approves to make payment
- Utilize knowledge of the various data sources and systems to reveal potential issues in data
- Analyze report metrics from the vendor to ensure they meet their contracted SLA's
- Resolved data discrepancies through diligent research and cross-referencing of multiple sources.
- Developed comprehensive documentation for all data-related processes, ensuring consistency across teams.
- Maximized system performance with thorough database maintenance and optimization tasks.
- Streamlined data management systems for increased efficiency and improved decisionmaking.
- Conducted regular audits to ensure ongoing compliance with industry standards and best practices.
- Educated team members on the importance of data integrity, fostering a culture of accountability and accuracy.
- Tested software applications and systems to identify enhancement opportunities.
- Contract employee for Shell
Administrative Assistant
Jennifer Wilkins and Associates
09.2012 - 11.2012
- Handle customer relations issues
- Maintained customer/sales team files and provided administrative support
- Coordinated sales calls and worked closely with field representatives for scheduling
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Court Administrator
City of Galveston Municipal Court
02.2006 - 09.2012
- Coordinated relationships with other departments and outside agencies, including Police and Fire
- Established and sustained positive communication and a successful business relationship with Municipal Judge, City Prosecutor, and other officers of the court
- Planned and developed policies and procedures for the administrative operations of the court, as well as reviews policies and procedures of other departments affecting court operations
- Supervised, assigned and directed all office activities
- Managed office administration, oversaw and executed daily, weekly and monthly reports
- Conducted performance appraisals and recommended wage and promotion of employees
- Ensured on-the-job safety, coached and counseled employees and developed staffing strategies
- Processed workflows related to specific areas of court processes.
- Sorted, stamped and filed wide variety of legal and judicial materials.
- Handled database management for specific areas of law.
- Maintained a high level of security within the courthouse by collaborating with law enforcement personnel on safety protocols.
- Updated court technology systems, improving efficiency in document filing and retrieval operations for all parties involved in cases.
- Streamlined court processes by implementing efficient administrative procedures and systems.
- Enhanced court staff productivity through effective training programs and performance evaluations.
- Ensured timely resolution of cases by coordinating court schedules and maintaining accurate records.
- Developed strong relationships with judges, attorneys, and law enforcement agencies to foster a collaborative working environment.
- Managed court budgets, ensuring proper allocation of resources for smooth operation of the judiciary.
- Coordinated jury selection processes to guarantee fair representation within the judicial system.
- Maintained personnel records and updated internal databases to support document management.
- Organized and updated databases, records and other information resources.
- Identified opportunities to streamline processes and improve office operations and efficiency.
- Created reports, presentations and other materials for executive staff.
- Maintained flow of documents received and served through appropriate clerks up to judges and back to final destination.
- Reviewed presented documents for compliance to standards.
Education
Certified Public Manager - Public Services
University of Houston
Houston, TX01.2013
Bachelor of Science - Psychology and Sociology
University of Houston
Houston, TX01.2004
Skills
- Process Management & Improvement
- Executive Office Support
- Effective Communication & Time Management Skills
- Detail Oriented
Education Certifications Licenses Training
- University of Houston, Bachelor of Science – Psychology and Sociology, 2004
- University of Houston, Certified Public Manager, 2013
Locations - Current Location
Galveston, TX
Computer Applications
- Word - Strong
- Excel - Strong
- Outlook - Strong
- PowerPoint - Strong
- Access
- Publisher
- Lotus/Notes
- Banner
- Incode
- Kronos
- Oracle
- Paycheck Flex
- Siebel
- Share Point
- Internet
- Salesforce
- SAP
- Windows 10 & 11
Timeline
Data Integrity Analyst
Odyssey IS
11.2012 - Current
Administrative Assistant
Jennifer Wilkins and Associates
09.2012 - 11.2012
Court Administrator
City of Galveston Municipal Court
02.2006 - 09.2012
Certified Public Manager - Public Services
University of Houston
Bachelor of Science - Psychology and Sociology
University of Houston
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