Julie Gaenzle
Houston,TX
Summary
With a proven track record at BHGRE Gary Greene, I excel in client relationship building and transaction monitoring, enhancing office efficiency by over 30%. Expert in real estate law and contract negotiations, I've boosted agent productivity and client satisfaction through innovative strategies and meticulous document preparation. Qualified Transaction Coordinator with strong background in managing real estate transactions. Efficiently coordinated numerous closings, ensuring all documentation was accurate and deadlines met. Demonstrated organizational skills and attention to detail, facilitating seamless communication between all parties involved.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Transaction Coordinator
BHGRE Gary Greene
06.2023 - 01.2024
- Managed sensitive client information securely to maintain confidentiality and uphold company privacy policies strictly.
- Improved overall efficiency of the office by creating templates and checklists for recurring tasks in the transaction process.
- Supported agents in generating leads through effective marketing strategies that attracted potential buyers or sellers to listings actively managed by our team.
- Kept stakeholders informed about progress updates regularly through clear communication channels such as email or phone calls.
- Managed multiple concurrent transactions with exceptional organization skills, ensuring deadlines were met and clients were updated regularly.
- Supported successful closings by obtaining signatures from all parties involved in a timely manner while ensuring clear communication throughout the process.
- Reviewed and executed confidential documents, contracts and disclosures.
- Ensured compliance with industry regulations through diligent monitoring of transaction timelines and adherence to established policies.
- Reduced errors in contract preparation with meticulous attention to detail and thorough understanding of legal requirements.
- Boosted agent productivity by taking on administrative tasks, allowing them to focus on sales and relationship-building activities.
- Collaborated with escrow officers, title companies, inspectors, appraisers, attorneys, and other professionals to address any issues or discrepancies that arose during transactions.
- Coordinated inspections, appraisals, repairs, and other pre-closing requirements efficiently within specified timeframes.
- Continually developed professional knowledge and skills by attending industry events, workshops, and training sessions to stay current on best practices and emerging trends within the real estate market.
Real Estate Agent
BHGRE Gary Greene
06.2019 - 01.2024
- Negotiated favorable contract terms for clients, resulting in higher satisfaction rates and repeat business.
- Prepared and presented contracts and other legal documents to clients.
- Wrote listings detailing and professionally highlighting property features to increase sales chances.
- Maintained connections with clients to encourage repeat business and referrals.
- Hosted successful open houses by preparing properties for viewing and effectively showcasing features to potential buyers.
- Managed contracts, negotiations, and all aspects of sales to finalize purchases and exceed customer expectations.
- Utilized advanced technology tools such as virtual tours to showcase properties more effectively, attracting more potential buyers online.
- Successfully managed multiple offers for sellers, securing the best possible outcome in each situation.
- Enhanced client experience by offering personalized consultations tailored to individual needs and preferences.
- Followed-up escrow process, coordinated contingency removal of property inspection and maintained timely closing of escrow.
Office Administrator
BHGRE Gary Greene
04.2022 - 06.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Contributed to a positive work environment by fostering strong working relationships among colleagues.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
- Reconciled account files and produced monthly reports.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Assisted in event planning efforts for company gatherings, conferences, or workshops to enhance employee engagement and networking opportunities.
- Responded to inquiries from callers seeking information.
- Provided clerical support to company employees by copying, faxing, and filing documents.
Office Manager
Alamo Farm Equipment
01.2013 - 03.2019
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Developed and maintained strong relationships with vendors, negotiating contracts for cost savings and improved service quality.
- Updated reports, managed accounts, and generated reports for company database.
- Coordinated staff schedules, adjusting workloads to maximize productivity and meet deadlines.
Education
Associate of Science - Psychology
San Antonio College
San Antonio, TX05-2012
Skills
- Client relationship building
- Transaction monitoring
- Data entry proficiency
- Deadline management
- Client communication
- File management
- Document preparation
- Listing coordination
- Contingency tracking
- Property research
- Real estate law
- Commission calculation
- Contract negotiations
Certification
Certified Negotiation Expert
Languages
Spanish
Native or Bilingual
Timeline
Transaction Coordinator
BHGRE Gary Greene
06.2023 - 01.2024
Office Administrator
BHGRE Gary Greene
04.2022 - 06.2023
Real Estate Agent
BHGRE Gary Greene
06.2019 - 01.2024
Office Manager
Alamo Farm Equipment
01.2013 - 03.2019
Associate of Science - Psychology
San Antonio College
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