JULIE GATICA

• Oversee and coordinate 13+ IT Software Investment projects ranging from $52K to $3.2M, ensuring effective resource allocation, budget management, and on-time delivery
• Gather and analyze project data, updating Microsoft Project Online and generating BI Status Reports for stakeholders on a weekly and quarterly basis
• Assign tasks to internal and external teams, track milestones, and mitigate blockers to maintain project momentum
• Perform budget analysis, forecasting, and resource tracking to ensure projects remain within financial constraints, identifying surplus or under-budgeted areas
• Manage procurement processes for software, software licenses, equipment, and Vendor SOWs using OneLink (KP's procurement tool)
• Handle vendor contracts and quotes, ensuring seamless procurement operations while monitoring capital and operational expenses
• Utilize tools such as Jira, MSPO, and BI reporting to track project performance, working hours, expenditures, and resource utilization
• Reconcile the general ledger, tracking costs related to labor, equipment, software, and contracts, and providing financial analysis for informed decision-making
• Attend and document project meetings, distributing key action items and updates to stakeholders

• Supported the Risk Management Analyst Manager in updating expired city insurance contracts and enterprise IT contracts
• Conducted research on risk requirements, developed RFPs, and refined contract language
• Managed the bidding process via Planet Bids, ensuring competitive vendor selection
• Analyzed historical legal and insurance files using PeopleSoft/Oracle, identifying outdated records and streamlining contract updates

Support Business Operations Department

• Managed vendors for the Supply Chain Manager by verifying required business requirements and certificates to qualify as an Edison vendor for current or future business
• Analyzed data using SAP and Ariba to assist in verifying suppliers qualifications and provided reports to leadership
• Updated standard various operating procedures to streamline processes
• Analyzing Data for various reports for the transportation department
• Provided PowerPoint presentations on vehicle registration, DMV information to provide monthly update on vehicles to keep vehicles compliant with the DMV.
• Provided mass mailing to suppliers and vendors to inform of business updates and laws

Provided administrative support to the Public Works Director, City Engineer, and departmental staff, managing contracts, permits, and vendor relationships

• Oversaw project budgets, processed invoices, and ensured compliance with financial policies
• Coordinated City Council reports, public works permits, and departmental correspondence
• Managed data for water billing and state reporting, streamlining documentation and tracking systems to improve accuracy in public work orders and projects

• Main point of contact for the Management Services Department and for the City Council
• Provided administrative support of complex projects for the City Manager and City Council
• Responsible for ordering for the department's office supplies; worked with the IT Department to ensure all staff had updated software
• Prepared expense reports for the City Manager and City Council
• Coordinated Outlook Calendars for the City Manager and City Council, as well as Departmental Staff; coordinated conferences and travel arrangements
• Administered and processed monthly invoices in a timely manner
• Reviewed and prepared bi-monthly timecards for the Department
• Assisted the HR Analyst by preparing interview binders, scheduling candidates, and preparing interview questions for panelists
• Assisted the HR Analyst in analyzing and updating employees' benefits for their health and dental plans
• Scheduled employee training and prepared set-up for the speaker
• Assisted in special events by creating invites and email blasts; secured venue and food
• Coordinated and assisted in various planning stages of City projects

• Managed Outlook, and scheduled meetings for the Executives for the Office of Compliance
• Onboarded new employees by crafting orientation binders including departmental policies and procedures
• Acted as a liaison for faculty managing office space and working with the IT Department for any IT issues.
• Coordinated executives' conferences, travel, and expense reports