Microsoft Office
Vickie Luhring
Executive Assistant
Batesville,United States
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Organized and efficient Executive Assistant with 5 years of experience supporting top-tier executives in finance, sales and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities.
Overview
37
37
years of professional experience
3
3
years of post-secondary education
2
2
Certifications
Work History
Executive Assistant
G&V Greenhouse Solutions LLC.
06.2021 - Current
- Used advanced software to prepare documents, reports and presentations.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Created expense reports, budgets and filing systems for management team.
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized envelopes, postage and mail correspondence for staff and leadership.
- Developed and maintained automated alert systems for important deadlines.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Handled incoming and outgoing mail, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed and reviewed filing and office systems.
- Took notes and dictation at meetings.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Filed paperwork and organized computer-based information.
- Created and managed office systems to efficiently deal with documentation.
- Answered high volume of phone calls and email inquiries.
- Wrote reports, executive summaries and newsletters.
- Executed basic banking and bookkeeping tasks.
- Used QuickBooks to produce monthly invoices, reports and other deliverables.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Screened calls and emails and responded accordingly to support executive correspondence.
Office Coordinator
G&V Greenhouse Solutions LLC
03.2020 - Current
- Produced high-quality communications for internal and external use.
- Prepared meeting rooms and materials and recorded important information.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Routed correspondence to facilitate timely communication between team members, customers and vendors.
Human Resources Assistant
G&V Greenhouse Solutions LLC.
09.2017 - Current
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Administered compensation, benefits and performance management systems at direction of supervisor.
- Filed paperwork, sorted and delivered mail and maintained office organization.
- Coordinated itineraries and scheduled appointments for human resources staff.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Processed employee termination paperwork at direction of supervisory staff.
- Prepared monthly, weekly and daily logs using Microsoft Office Suite.
- Posted positions through approved recruitment channels.
- Organized new employee orientation schedules for new hires.
- Answered and redirected incoming phone calls for office.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Assisted with on-boarding process of multiple of new hires.
- Converted employee status from temporary to permanent.
- Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
- Tracked various statistics and kept detailed records to support human resources department.
- Set up orientations and initial training for new employees.
- Compiled employee records from individual departments to maintain central files.
- Recruited and screened qualified potential employees.
Care Giver
Self Employed Services
07.1989 - 06.2017
- Used coordination and planning skills to achieve results according to schedule.
- Improved operations through consistent hard work and dedication.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Carried out day-to-day duties accurately and efficiently.
- Resolved problems, improved operations and provided exceptional service.
- Exceeded goals through effective task prioritization and great work ethic.
- Conducted research, gathered information from multiple sources and presented results.
Policy Analyst
Western Southern Life Insurance
07.1987 - 04.1990
- Prepared insurance claim forms or related documents and reviewed for completeness.
- Carried out administrative tasks by communicating with clients, distributing mail and scanning documents.
- Modified, updated and processed existing policies.
- Checked documentation for accuracy and validity on updated systems.
- Verified client information by analyzing existing evidence on file.
- Resubmitted claims after editing or denial to achieve financial targets and reduce outstanding debt.
- Processed and recorded new policies and claims.
Education
High School Diploma -
Simon Kenton High School
Independence, KY 09.1984 - 05.1987
Skills
AR/AP
undefinedSoftware
G Suite
Quickbooks
Certification
Notary for State of Indiana
Timeline
Executive Assistant
G&V Greenhouse Solutions LLC.
06.2021 - Current
Office Coordinator
G&V Greenhouse Solutions LLC
03.2020 - Current
Human Resources Assistant
G&V Greenhouse Solutions LLC.
09.2017 - Current
Care Giver
Self Employed Services
07.1989 - 06.2017
Policy Analyst
Western Southern Life Insurance
07.1987 - 04.1990
High School Diploma -
Simon Kenton High School
09.1984 - 05.1987
Notary for State of Indiana
CPR
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