Julie Guan
Syosset,NY
Summary
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Overview
34
34
years of professional experience
1
1
Certification
Work History
Office Manager /Accountant
United Rehab Center
06.2008 - Current
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Updated reports, managed accounts, and generated reports for company database.
- Developed and maintained successful relationships with banks and attorneys
- Controlled finances to lower costs and keep business operating within budget.
- Managed compliance to keep organization operating within legal and regulatory guidelines.
- Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
- Managed quarterly and annual tax filings for the company, ensuring timely submissions and compliance with regulations.
- Assisted in internal and external audits by preparing necessary documentation and responding to auditor inquiries.
- Prepared monthly journal entries and reconciliations.
- Reconciled accounts and created documents for monthly closure procedures.
- Updated general ledger with latest entries.
- Handled month-end and year-end end finances by managing and reporting fixed assets and other data.
- Provided journal entries and performed accounting on accrual basis.
- Tracked funds, prepared deposits and reconciled accounts.
- Collected and reported monthly expense variances and explanations.
- Used accounting software to issue tax returns and prepare consolidated reports.
- Cooperated with senior leaders to create operating budgets and initiate financial planning.
- Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
- Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
- Monitored cash flow closely to ensure sufficient funds were available for operational needs.
- Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
- Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
- Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements, and month-end accruals.
- Participated in internal and external audit processes to establish accurate financial records and comply with Generally Accepted Accounting Principles and regulatory requirements.
- Maintained fixed asset records and depreciation schedules to establish accurate calculations.
- Aided in preparing budgets and forecasting expenses and costs to make informed decisions regarding future financial performance.
- Prepared and filed tax returns to summarize transactions of calendar year and comply with laws and regulations.
- Prepared federal and state income tax returns for individuals, businesses, trusts, estates and non-profits.
- Performed analysis on inventory, accounts receivable and accounts payable balance sheet accounts.
Paralegal
Law Office Of Shuaiyu Li
06.2004 - 07.2008
- Strengthened attorney-client relationships through timely follow-ups on inquiries and concerns.
- Maintained strict confidentiality while handling sensitive client information according to established ethical guidelines.
- Conferred with clients and other involved parties to gather and track case information.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Scheduled appointments, court appearances, and depositions for busy law firm.
- Contacted clients to schedule appointments and discuss progress of cases.
Senior Accountant
DDB Worldwide Communications Group
09.2001 - 06.2004
- Maintained integrity of general ledger and chart of accounts.
- Reconciled accounts and created documents for monthly closure procedures.
- Prepared monthly bank reconciliations.
- Produce closing entries and finance statements.
- Completed month-end, quarter-end, and year-end closing processes with controllers and external auditors.
- Conducted monthly, quarterly, and yearly budgeting with controller.
- Expedited payroll information streamlining payroll systems.
- Audit employees' travel expenses request.
- Managed employees' insurance and retirement plans.
- Cooperated with the Human Resources department regarding the hiring of new employees and the termination of underperforming employees
Senior Accountant
Carson Tarlow Advertising PL Inc.
03.1998 - 08.2001
- Maintained integrity of general ledger and chart of accounts.
- Reconciled accounts and created documents for monthly closure procedures.
- Prepared monthly bank reconciliations.
- Produce closing entries and finance statements.
- Completed month-end, quarter-end, and year-end closing processes with controllers and external auditors.
- Conducted monthly, quarterly, and yearly budgeting with controller.
- Expedited payroll information streamlining payroll systems.
- Audit employees' travel expenses request.
- Managed employees' insurance and retirement plans.
- Cooperated with the Human Resources department regarding the hiring of new employees and the termination of underperforming employees
Accountant Assistant
BBDO New York
10.1996 - 05.1998
- Managed accounts payable and maintaining vendor relationships.
- Maintained accurate records of all transactions, ensuring compliance with company policies.
- Prepared monthly bank reconciliations and consolidated financial statements.
Book Keeper
Motivic Inc
04.1992 - 09.1996
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Maintained and processed invoices, deposits, and money logs.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Handled payroll processing for employees, ensuring timely payment.
- Prepared monthly bank reconciliations to ensure accurate representation of company's financial position.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
Junior Accountant
Arxpo International Inc
02.1990 - 03.1992
- Prepared bank reconciliations on a monthly basis to identify potential discrepancies between company records and bank statements.
- Assisted with preparation of monthly financial statements.
- Generated and submitted invoices based upon established accounts receivable schedules and terms.
- Prepared journal entries and entered into company's accounting system.
- Supported inventory control measures by performing periodic physical counts and reconciling discrepancies with system data.
Education
Bachelor of Science - Accounting
Baruch College of The City University of New York
New York, NY06.1997
Skills
- Workforce Management
- Data Entry
- Supply Management
- Inventory Control
- Customer Service
- Payroll Administration
- Funds Management
- Tax Preparation
- Calculating liabilities
- Accounts Payable and Receivable
Certification
- Life and Health Insurance License
- Certified Enrollment Agent
Languages
Chinese (Mandarin)
Native or Bilingual
Timeline
Office Manager /Accountant
United Rehab Center
06.2008 - Current
Paralegal
Law Office Of Shuaiyu Li
06.2004 - 07.2008
Senior Accountant
DDB Worldwide Communications Group
09.2001 - 06.2004
Senior Accountant
Carson Tarlow Advertising PL Inc.
03.1998 - 08.2001
Accountant Assistant
BBDO New York
10.1996 - 05.1998
Book Keeper
Motivic Inc
04.1992 - 09.1996
Junior Accountant
Arxpo International Inc
02.1990 - 03.1992
Bachelor of Science - Accounting
Baruch College of The City University of New York