Julie Kittle
Dalton,Georgia
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Proactive candidate with over 10 years of combined payroll and benefits experience.
Overview
17
17
years of professional experience
Work History
Payroll Manager
Murray County School System
01.2019 - Current
- Create and process monthly payroll cycles for all employees
- Issue and record adjustments to pay related to previous errors or retroactive increases
- Ensure that computing, withholding, and deductions are accurate
- Reconcile, calculate, and remit monthly benefit payments
- Assist employees in completing qualifying events related to their benefits.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Coordinated new hire and termination processes to facilitate smooth operations.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Collaborated with HR and IT departments for seamless integration of new hires into the HRIS.
- Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
- Maintained employee confidence with secure handling of sensitive information during all stages of the payroll process.
- Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Processed payroll garnishments such as tax liens and child support.
- Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
- Assisted in budget planning by providing accurate forecasts of personnel costs for the upcoming fiscal year.
- Developed and maintained relationships with outside vendors to acquire mutually beneficial contracts.
- Developed comprehensive reports for management detailing payroll expenses, trends, and projections.
- Implemented cost-saving measures within the department while maintaining high levels of service quality and accuracy in payroll processing.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Assisted in conducting regular audits of leave records, identifying discrepancies and taking corrective action as necessary to maintain accurate data.
- Maintained accurate records of employee leaves, ensuring proper payment adjustments were made according to company policy.
- Facilitated new hire orientations, providing comprehensive information on company-sponsored benefit programs.
- Coordinated open enrollment events to educate employees on benefit options and encourage informed decision making.
- Developed strong relationships with carrier representatives to address claims issues effectively while advocating for the best interests of employees.
- Negotiated favorable contracts with vendors for cost-effective benefit offerings that supported company objectives.
- Coordinated and managed all aspects of annual benefit plan renewals-ensuring a seamless transition for employees while minimizing disruption to ongoing operations.
Purchasing Agent
Gordon County School System
01.2019 - 01.2019
- Create and post system wide bids and Request for Proposals
- Enter system receipts into McAleer Software
- Review system requisitions for accuracy and policy requirements.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Contributed to a positive work environment through collaboration, professional development, and open communication among team members.
- Maintained complete documentation and records of all purchasing activities.
Bookkeeper
Whitfield County School System
01.2017 - 01.2019
- Creation of financial transactions into accounting software including requisitions, purchase orders and check requests
- Entered receipts and posted deposits into Infinite Visions software
- Provided support during audits by supplying requested documentation promptly and accurately.
- Communicated proactively with team members regarding any issues or concerns related to bookkeeping tasks.
- Maintained accounts by verifying, allocating and posting transactions
- Educated school personnel on accounting procedures and policies
- Ensure legal requirements and compliance of all bookkeeping principles are followed, as well as Whitfield County policies and procedures.
- Maintained and processed invoices, deposits, and money logs.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Posted daily receipts and payments in accordance with corporate protocols.
Benefits Manager
Walden Security
01.2016 - 01.2017
- Completed on-boarding process with new hires, 401K deferrals, hardships and benefit enrollment
- Coordinated with brokerage firm and other leadership to select benefit packages advantageous to employees
- Reconciled invoices and deductions for monthly payments to benefit vendors
- 1094 filing with the IRS
- 1095 Distribution to Employees
- Non-Discrimination Testing for Flexible Spending Accounts
- Editing of Employee Benefit Guides
- Managed Short Term and Long-Term Disability Claims, Life Insurance Claims
- Managed in-house inventory of benefit guides to disperse to all branch locations
- Enrollment of employees in benefit websites.
Benefits Coordinator
Bartow County School System
01.2012 - 01.2016
- Assisted employees with insurance enrollment during open enrollment and qualifying events
- Planned and managed annual open enrollment
- Reconciled monthly benefit statements
- Created quarterly newsletters to educate employees on benefit happenings
- Updated county website to include benefit information with links to vendors
- Prepared and presented several open enrollment meetings to educate employees across the district
- Conducted new hire orientation to ensure understanding of benefits and enrollment process
- Planned and managed health and wellness events for the district
- Assisted employees with retirement processing
- Collaborated with vendors and brokerage firm for annual plan renewal.
Administrative Assistant, Title I
Bartow County School System
01.2007 - 01.2012
- Approved expenses and managed data entry of requisitions in Title I, II, III and State Professional Learning budgets
- Reconciled Title I, II and II budgets
- Provided assistance to directors and school bookkeepers regarding all aspects of Federal and State grants
- Performed annual local school audits for Federal and State grants
- Coordinated with director and State auditors for annual Federal monitoring
- Organized and managed in-house meetings and events
- Assisted with preparation of professional learning classes.
Education
Associate Degree of Science in Education -
Dalton State College
01.1998
Graduate -
Southeast High School
01.1995
Skills
- Payroll Processing
- Benefits Administration
- Reviewing timesheets
- Resolving discrepancies
- Year-end Procedures
- New hire processing
- HR Support
- Maintaining employee records
- Bookkeeping skills
- Payroll Tax Filings
- Internal Controls
- Proficient in Microsoft Office
- Tax law knowledge
- Expense reimbursements
- Reporting expertise
- Documentation expertise
- Reporting abilities
- Attention to Detail
- Decision-Making
- Human resources knowledge
- Prioritizing and Planning
- Critical Thinking
- Customer relationship development
- Financial Management
- Relationship Building
- W-2 Filing and distribution
- Quarterly Tax Filings
Accomplishments
Employee of the Year 2004
Employee of the Month 2009
Special Recognition
- Employee of the Year (Whitfield County Juvenile Court) 2004
- Employee of the Month (Bartow County School System) 2009
Timeline
Payroll Manager
Murray County School System
01.2019 - Current
Purchasing Agent
Gordon County School System
01.2019 - 01.2019
Bookkeeper
Whitfield County School System
01.2017 - 01.2019
Benefits Manager
Walden Security
01.2016 - 01.2017
Benefits Coordinator
Bartow County School System
01.2012 - 01.2016
Administrative Assistant, Title I
Bartow County School System
01.2007 - 01.2012
Associate Degree of Science in Education -
Dalton State College
Graduate -
Southeast High School
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