Summary
Overview
Work History
Education
Skills
Timeline
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Julie Laubenstein

Saukville,WI

Summary

Knowledgeable Payroll Manager overseeing payroll, documentation and reporting functions. Managed payroll activities for4 employees in fast-paced environment and consistently completed payroll runs without delays. Excellent problem-solving skills and adept at reviewing and correcting records. Ready to bring 25+ years of progressive experience to a new permanent role.

Overview

29
29
years of professional experience

Work History

Payroll Manager

Marquette University
10.2007 - Current
  • Administered 2 biweekly and 2 monthly payrolls for a total of 7000+ employees
  • Trained and supported a team of 4 payroll associate staff members.
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations including W2s and 1042s.
  • Developed and implemented payroll procedures and policies to determine compliance with regulations.
  • Processed payroll garnishments such as tax liens and child support.
  • Orchestrated and deployed online employee timekeeping program to improve efficiency and accuracy.
  • Responsible for the accurate interfacing of all payroll journals to the general ledger application
  • Uploaded detailed payroll benefit deduction information for employee FSA, HSA & 403b accounts.
  • Analyzed, reconciled, and maintained assigned general ledger payroll clearing accounts.
  • Created and maintained spreadsheets; prepared journal entries; assisted with monthly closing.
  • Communicated and collaborated across various departments to process and improve payroll functions.
  • Assisted with audits, tax reporting, and compliance by providing supporting records and documents.
  • Developed procedural instructions for various payroll and timekeeping processes.
  • Completed all post-process responsibilities, submitted tax files, issued payroll reports for 403b submission, and provided labor reporting for operations and accounting.
  • Created and processed supplemental paychecks, off-cycle paychecks, and payroll processes as needed.
  • Responded to departmental inquires regarding labor cost allocation-related questions.
  • Supported financial director with special projects and additional job duties.

Payroll Operations Manager

Payroll Data Services (now B2E Solutions)
05.1994 - 10.2007
  • Supervised operations staff and kept employees compliant with company policies and procedures.
  • Managed client conversion process to reconcile data transfer between payroll systems.
  • Coordinated payroll processing for 2000+ clients with team of 9 payroll team members and 1 tax associate.
  • Developed systems and procedures to improve operational quality and team efficiency.
  • Led hiring, onboarding and training of new hires to fulfill business requirements.
  • Developed and maintained relationships with external vendors and suppliers.
  • Developed and implemented strategies to maximize customer satisfaction.
  • Implemented process improvement to shape organizational culture, optimize procedures for higher efficiency and help company evolve and grow.
  • Trained and guided team members to maintain high productivity and performance metrics.
  • Assisted in recruiting, hiring and training of team members.
  • Interacted well with customers to build connections and nurture relationships.
  • Handled problematic customers and clients to assist lower-level employees and maintain excellent customer service.


Education

Associate of Arts - Business Administration

University of Wisconsin Extension
West Bend, WI
05.1992

Skills

  • Workflow Coordination
  • Internal Controls
  • Labor Distribution
  • Payroll Processing
  • Resolving Discrepancies
  • Proficient in Oracle
  • Upgrading Systems
  • New Hire Processing
  • Compliance Understanding
  • Microsoft Office Suite
  • Data Review

Timeline

Payroll Manager

Marquette University
10.2007 - Current

Payroll Operations Manager

Payroll Data Services (now B2E Solutions)
05.1994 - 10.2007

Associate of Arts - Business Administration

University of Wisconsin Extension

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Julie Laubenstein