Summary
Overview
Work History
Education
Skills
Timeline
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Julie Lund

Summary


Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.

Overview

23
23
years of professional experience

Work History

Administrative Assistant

PeaceHealth Southwest Medical Center
01.2012 - Current
  • Facilitated communication answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Optimized calendar management by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
  • Facilitated cross-departmental communication, organizing meetings to align objectives.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing documents.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.

Accounts Manager

Mazzetti
01.2002 - 02.2012
  • Collaborated with team members for reconciliation of vendor invoices and to facilitate payments.
  • Increased account profitability by identifying areas for cost reduction without sacrificing quality or service levels.
  • Maintained comprehensive client records, ensuring accurate tracking of interactions and facilitating effective follow-up activities.
  • Streamlined account management processes for better organization and time management.
  • Conducted regular account reviews with clients, providing valuable insights into performance metrics and recommending actions for improvement.
  • Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
  • Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
  • Managed financial transactions, including invoicing, expense tracking, and payroll processing for timely payments.

Education

Bachelor of Arts - Communications

Washington State University
Pullman, WA

Skills

  • Professional communication
  • Time management
  • File organization
  • Computer proficiency
  • Clerical support
  • Critical thinking
  • Strong problem solver
  • Scheduling
  • Documentation and recordkeeping
  • Microsoft Office Suite
  • Calendar management

Timeline

Administrative Assistant

PeaceHealth Southwest Medical Center
01.2012 - Current

Accounts Manager

Mazzetti
01.2002 - 02.2012

Bachelor of Arts - Communications

Washington State University

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Julie Lund