Julie Mason

Level Cross,NC

Summary

Polished, reliable, and detail-oriented administrative specialist with a proven track record in front desk management, vendor relations, and executive-level support. Skilled at handling sensitive information with discretion, juggling competing priorities, and providing top-tier service to both internal teams and external guests. Thrives in dynamic settings with a composed, solutions-focused approach and a strong sense of initiative.

Offering strong foundation in organizational and communication skills, with proactive approach to learning and development in administrative setting. Brings understanding of office coordination and ability to quickly adapt to new systems and processes. Ready to use and develop time management and problem-solving skills in the Receptionist Administrative Coordinator role.

Work History

Administrative Manager

BRC

Coordinated office activities to enhance interdepartmental communication and streamline processes.
Managed scheduling and logistics for meetings, ensuring timely updates for stakeholders.
Implemented filing systems to improve document retrieval and maintain organization.
Provided exceptional support for executive staff, meeting needs promptly for smooth operations.
Facilitated communication between departments to align goals and boost project collaboration.

Homeschool Teacher

Elliott's Elite School

Developed individualized lesson plans tailored to diverse learning styles.
Assessed student progress through regular evaluations and adjusted teaching methods accordingly.
Implemented engaging curriculum activities that fostered critical thinking and creativity.
Educated my child during cancer treatments from age four through age eight.

Executive Assistant for Realtors

Eagle Realty

Executed coordination of executive schedules, enhancing time management and prioritization of meetings.
Oversaw communication with clients and stakeholders, strengthening relationships and boosting collaboration efforts.
Designed and maintained filing systems, elevating document retrieval efficiency and organization.
Supported preparation of reports and presentations, aiding leadership's informed decision-making processes.

Lead Patient Coordinator

Lakeville Oral & Maxillofacial Surgery

Coordinated patient scheduling and appointments, ensuring optimal clinic flow and resource allocation.
Implemented electronic health record updates to enhance patient data accuracy and accessibility.
Assisted in developing patient intake procedures, improving overall operational efficiency.
Collaborated with healthcare providers to address patient inquiries and resolve issues promptly.

Education

Southern New Hampshire University

Manchester, NH

NC Notary Public

State Of North Carolina (Active)

Skills

Front Desk Excellence: Visitor reception, access control, call routing, lobby upkeep
Executive Support: Calendar coordination, expense reporting, event planning management
Administrative Coordination: Document preparation, mail handling, records management
Vendor & Purchasing Assistance: Onboarding documentation, supply orders, PO processing
Data Management: Invoice logging, filing systems, payment tracking

Technology Proficiency: Microsoft Outlook, Word, Excel; basic accounting platforms
Soft Skills: Discretion, attention to detail, prioritization, interpersonal communication
Office administration
Organization and multitasking
Office management

Accomplishments

Welcomed and directed visitors while maintaining strict compliance with corporate access policies
Reconciled monthly expense reports for eight managers and executives, ensuring 100% accuracy and timely submission
Supported onboarding of 20+ vendors annually by managing NDAs, W-9s, and insurance documentation
Reduced office supply costs by 15% through improved vendor tracking and purchase planning
Scheduled and coordinated executive meetings, catering, and travel logistics with seamless execution
Created a front desk operations manual that improved consistency and reduced onboarding time for new hires

Timeline