Julie Mifsud
Hilliard,OH
Summary
Organized and efficient Executive Assistant with 8+ years of experience supporting high-achieving executives. Proven track record of supporting professional needs and successfully managing high-volume workloads in rapidly changing environments. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality.
Overview
28
28
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
CityScapes Inc | National Sign Systems
05.2016 - Current
- Efficiently manage schedules of up to 6 executives, coordinate meetings, and oversee complex travel arrangements, ensuring alignment with tight deadlines.
- Provide supervision to clerical staff and serve as liaison to department managers.
- Respond to emails and other correspondence to facilitate communication and enhance business processes.
- Manage complex calendar scheduling with focus on proper allocation of executive availability.
- Screen calls and emails and initiates actions to respond or direct messages for managers.
- Organize and coordinates conferences and monthly meetings.
- Update spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinate domestic and international travel arrangements by booking airfare, hotel, and ground transportation.
- Prepare meeting agendas and briefing papers for members of board of directors and executive team.
- Exercise discretion and judgement in handling confidential information while upholding utmost professionalism.
Director of Marketing
NAI Ohio Equities
11.2000 - 02.2016
- Coordinated and maintained marketing efforts for the largest locally owned commercial real estate company in Central Ohio. Prioritized tasks and projects involving layout and design of marketing materials for 25 agents encompassing more than 500 listings within offices in Downtown Columbus and Eastern Ohio.
- Planned and executed events and marketing programs to increase qualified leads.
- Prepared and distributed branded marketing materials such as flyers, tri-fold brochures, postcards for direct mail projects as well as listing presentations/proposals; managed numerous projects at one time with quick turn-around deadlines.
- Deployed well-coordinated campaigns, events and public relations strategies to promote brand.
- Oversaw preparation of marketing copy, images, emails, and other collateral.
- Coordinated with design and media teams to develop high-quality creative assets.
- Developed creative presentations, trend reports, and product data sheets.
- Secured long-term accounts by recommending strategies to promote brand effectiveness and highlight product benefits.
- Responsible for ad creation (newspaper/magazine/on-line); communicated with client regarding ad specifications; created, edited, rolled out.
- Maintained all pre-printed letterhead, business cards, and envelopes, along with company signs used to market properties.
- Group project experience; hands-on attitude.
- Scheduled meetings and maintained department organization.
- Event Planning; coordinated special events and organized event logistics; coordinated company Wellness Fair.
Coordinator of Marketing and Sales
Title First Agency
11.1996 - 12.2000
- Company included 35 offices throughout five states; created, administered and implemented marketing materials for Ohio and Regional locations for all residential and commercial agents.
- Coordinated layout and design of advertisements throughout prominent newspaper, magazines, and phone directories.
- Prepared brochures, print advertising, marketing flyers and various other forms of company media.
- Input new data, updated old records and cross-checked information to keep marketing database up-to-date.
- Communicated with sales staff to ensure and manage all advertising requests were completed to agents' specifications and completed on-time.
- Managed purchasing of all company promotional items throughout Ohio and Mid-West Region, by tracking agents' needs and quantities to ensure sufficient stock.
- Acting editor of www.listed.com; online listing marketing tool. Updated residential and commercial listings as listing detail changed.
- Event planning; coordinated special events and organized event logistics; coordinated holiday company brunch. (180 attendees)
Executive Assistant to the Chief Operating Officer
Title First Agency
05.1996 - 12.1996
- Successfully served as an effective doorkeeper, prepared documents, managed busy calendars, and effectively maintained daily office tasks. Planned and scheduled meetings and booked travel arrangements for COO and sales staff.
- Maintained documentation, detailing assignments, in-progress work and completed project milestones.
- Served as Human Resources Coordinator for temporary staffing; created ads and maintained contacts regarding available positions and coordinated interviews.
- Assisted COO with daily activities including coordinating management meetings, luncheons and broadcast emails throughout company.
- Utilized Adobe Photoshop and Illustrator to design and create informational flyers and advertisements.
- Proofread marketing collateral ahead of printing to eliminate errors.
- Generated reports to support development and implementation of marketing plans.
- Collaborated with cross-functional teams to develop and implement market research strategies.
- Assembled reports and presentations to share insights and recommendations with stakeholders.
- Established and managed relationships with external data providers and research vendors.
- Handled confidential and sensitive information with discretion and tact
Education
Bachelor of Science - Graphics Design
Bowling State University
Bowling Green, OHSkills
- Travel Administration/Coordination
- Office/Staff Management
- Expense Reporting
- Customer Service
- Strategic Planning
- Business Administration
- Technical Support
- Database Management
- Presentation Development
- Administrative Support
- Schedule Management
- Executive Support
- Project Management
- Conference Planning
- Information Confidentiality
- Technical Proficiency: Microsoft Office Suite (PowerPoint, Word, Excel), Adobe Acrobat, Illustrator, Photoshop
Timeline
Executive Assistant to the Chief Executive Officer
CityScapes Inc | National Sign Systems
05.2016 - Current
Director of Marketing
NAI Ohio Equities
11.2000 - 02.2016
Coordinator of Marketing and Sales
Title First Agency
11.1996 - 12.2000
Executive Assistant to the Chief Operating Officer
Title First Agency
05.1996 - 12.1996
Bachelor of Science - Graphics Design
Bowling State University
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