Julie Parsons
Brooklyn,NY
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
4
4
years of professional experience
Work History
Executive Personal Assistant
Task Force Antal
New York, NY
02.2024 - Current
- Provided high-level administrative support to the CEO and her husband, managing complex calendars, coordinating meetings, and overseeing travel arrangements for business and their personal family of five.
- Scheduled and confirmed appointments, preventing scheduling conflicts and optimizing time management.
- Assisted with special projects such as creating databases or organizing files.
- Booked flights, hotel accommodations and ground transportation for smooth business travel.
- Took detailed notes in meetings and disseminated information afterward.
- Monitored inventory levels of office supplies, placed orders when necessary.
- Followed up on action items assigned by the executive in a timely manner.
- Checked personal and professional activities to remind employer of priority tasks and deadlines.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Assisted in planning and coordinating events, from small meetings to large corporate gatherings.
Executive Assistant
KKR
New York, NY
07.2023 - 01.2024
- Provided high-level administrative support for junior and senior executives, managing complex calendars, scheduling meetings, and coordinating global travel arrangements.
- Managed expense reporting, invoice processing, and budget tracking, optimizing financial workflows, and reducing administrative inefficiencies.
- Acted as a liaison between executives and internal/external stakeholders, maintaining professionalism and discretion in all interactions.
- Oversaw document management, contract administration, and compliance tracking to support business operations and regulatory requirements.
Executive Assistant to the Chief Executive Officer
Emilia George
New York, NY
11.2021 - 12.2022
- Provided high-level administrative support to the CEO, managing complex calendars, coordinating meetings, and overseeing travel arrangements.
- Played a key role in launching the brand's first brick-and-mortar store, assisting with site selection, store design, and operational setup.
- Led logistics planning for national pop-up events, managing venue selection, merchandise transportation, and accommodations for the traveling team.
- Acted as a strategic partner to the CEO, handling confidential communications, investor relations, and business development initiatives.
- Executed impactful photoshoots, launch events, brand activations with high-end consumer experience.
- Conducted market research and competitor analysis to provide insights that influenced product offerings and expansion strategies.
Personal Assistant
Athanor Capital
New York, NY
09.2020 - 01.2021
- Managed household operations across multiple residences, liaising with household staff, vendors, and contractors to ensure seamless upkeep and service.
- Oversaw personal finances, including bill payments, expense tracking, and budget management for household expenses.
- Handled personal shopping, gifting, and concierge requests, securing exclusive reservations, VIP experiences, and bespoke services.
- Provided childcare and family support, coordinating school schedules, tutoring, extracurricular activities, and travel arrangements for their child.
- Managed medical appointments, wellness programs, and personal schedules to optimize work-life balance for the principle and his family.
Education
Bachelor of Science - Business
University of Tennessee At Chattanooga
Chattanooga05-2012
Skills
- Calendar management
- Travel coordination
- Event planning
- Document management
- Expense reporting
- Time management
- Microsoft Office Suite
- Google Workspace
- Virtual meeting platforms
- Anticipating executives' needs
- Multitasking and prioritizing
- Time Management
Timeline
Executive Personal Assistant
Task Force Antal
02.2024 - Current
Executive Assistant
KKR
07.2023 - 01.2024
Executive Assistant to the Chief Executive Officer
Emilia George
11.2021 - 12.2022
Personal Assistant
Athanor Capital
09.2020 - 01.2021
Bachelor of Science - Business
University of Tennessee At Chattanooga
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