Julie Rand
Dallas
Summary
Dynamic Senior Administrative Assistant II at UT Southwestern Medical Center, adept at enhancing operational efficiency through exceptional scheduling and communication skills. Proven track record in managing complex projects and fostering collaboration across departments, while delivering outstanding customer service and technical support. Committed to driving organizational success and supporting executive leadership.
Overview
14
14
years of professional experience
Work History
Senior Administrative Assistant II
UT Southwestern Medical Center
05.2023 - Current
- Supports 8 Faculty in Obstetrics & Gynecology Department, Gynecologic Oncology Division
- Performs a variety of complex administrative duties, which involve thorough understanding of functions, programs, and policies of organization;
- Functions as liaison with other departments, including Human Resources, Telecommunications, Purchasing, and Accounting, prepares online and paper documents as needed.
- Manages employees timesheets
- Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops;
- Arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, social events etc.; arranges printing of brochures; processes all vouchers expenses, travel authorizations and reimbursements relating to event.
Receptionist
Akin Gump Strauss Hauer & Feld
10.2021 - 05.2023
- Welcoming clients and visitors upon arrival at reception
- Answering, screening, and forwarding phone calls in a professional manner
- Assisting clients and visitors with the location of legal staff
- Scheduling and confirming appointments
- Coordinate with and assist Conference Services for planning various on and off site activities
Design Consultant
Furniture Superstore
08.2019 - 10.2021
- Coordinating with sales team to establish selling strategies and deals to maximize sales and profitability
- Answering customer queries regarding furniture products
- Analyzing and processing customer orders accurately and efficiently
Concierge
Sitel
11.2018 - 08.2019
- Company Overview: Concierge for Bank of America Home Loans
- Starting and explaining the initial process for refinancing or receiving a home equity loan
- Answering calls from individuals seeking new home mortgages
- Processing pre-applications for customers to be transferred to loan officers
- Concierge for Bank of America Home Loans
Office Manager & Executive Assistant to the Principals
AG&E Structural Engineers
01.2011 - 10.2018
- Organizing and scheduling meetings and appointments
- Partnering with HR to maintain office policies as necessary
- Coordinating for several client appreciation events throughout the year (over 300+ people in attendance)
- Assisted IT department to set up new employees and for repair of equipment
- Managing relationships with vendors, service providers, and landlord ensuring that all items are invoiced and paid on time
- Providing support to visitors and all reception duties
- Responsible for calendaring all 'Lunch and Learns' for engineer PDH credit
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
Education
Lakeview Centennial
Garland, TXSkills
- Written and verbal communication
- Team management
- Executive assistance
- Scheduling and time management
- Computer software proficiency
- Technical support and hardware
- Customer service and retention
- Accounting and payroll support
- Human resources experience
Timeline
Senior Administrative Assistant II
UT Southwestern Medical Center
05.2023 - Current
Receptionist
Akin Gump Strauss Hauer & Feld
10.2021 - 05.2023
Design Consultant
Furniture Superstore
08.2019 - 10.2021
Concierge
Sitel
11.2018 - 08.2019
Office Manager & Executive Assistant to the Principals
AG&E Structural Engineers
01.2011 - 10.2018
Lakeview Centennial
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