Summary
Overview
Work History
Education
Skills
Timeline
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Julie Rigo

Atlanta,GA

Summary

Motivated Executive Assistant with proven track record in enhancing executive productivity and streamlining business operations. Capable of executing complex tasks independently and effectively under pressure. Multitalented professional with several years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.

Overview

17
17
years of professional experience

Work History

Executive Administrative Assistant

Morgan Stanley
Atlanta, GA
06.2022 - Current
  • Manage complex executive calendars and scheduled meetings for senior leadership team.
  • Assist in the preparation of reports and presentations for board meetings.
  • Coordinate travel arrangements and itineraries for domestic and international trips.
  • Manage executive schedules to optimize daily operations and appointments.
  • Supervise junior staff members including assigning tasks and monitoring progress throughout completion.
  • Assist with event planning by coordinating catering services, reserving venues, ordering supplies.
  • Act as a liaison between the executive team and other departments within the organization.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Approve travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Update and implemented administrative and executive support policy changes and monitored effects.
  • Manage phone calls and emails.
  • Review incoming emails and directed them to appropriate personnel based on their content or urgency level.
  • Organize executive presentations, reports, and correspondence for internal and external stakeholders.
  • Managed and tracked expenses to meet company budget requirements.
  • Prepared invoices and drafted memos for executives.

Executive Assistant to the President

Sava Senior Care
Atlanta, GA
01.2009 - 02.2019
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Managed all travel and expenses for SVP and above
  • Executed special objectives and projects in response to executive team and board member requests.
  • Coordinated travel itineraries for corporate clients across multiple destinations.
  • Managed bookings for flights, hotels, and transportation services efficiently.
  • Coordinated logistics for corporate events
  • Monitored changes in travel regulations and communicated updates to teams.
  • Prepared meeting agendas and recorded minutes for team discussions.
  • Organized meetings, prepared agendas, and documented meeting minutes accurately.
  • Developed and maintained filing systems to ensure easy document retrieval.
  • Monitored incoming emails and responded accordingly in a timely manner.
  • Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
  • Coordinated logistics for various large-scale events and functions.
  • Managed vendor relationships to ensure timely service delivery.
  • Collaborated with marketing teams to promote upcoming events.
  • Facilitated on-site event operations and staff coordination.
  • Coordinated communication between departments and external stakeholders.
  • Assisted in organizing company events and team-building activities.
  • Handled incoming correspondence, prioritizing urgent matters for the Vice President.

Education

Some College (No Degree) - Communications

Univ of Southern CT
CT

Skills

  • Master calendar management
  • Travel coordination
  • Event planning
  • Concur expense management
  • Report preparation
  • Office administration
  • Vendor management
  • Meeting organization
  • Document management
  • Problem solving
  • Attention to detail
  • Logistics coordination
  • Confidentiality
  • Master calendar management
  • Office management
  • Microsoft 365

Timeline

Executive Administrative Assistant

Morgan Stanley
06.2022 - Current

Executive Assistant to the President

Sava Senior Care
01.2009 - 02.2019

Some College (No Degree) - Communications

Univ of Southern CT

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