Julie Weinert
Oakland Township,MI
Summary
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
24
24
years of professional experience
Work History
Office Manager/Executive Assistant/Human Resources
Inovision Software
02.2023 - Current
- Managed Actuals vs budget bi-weekly reports for Project Managers
- Answering incoming calls with professional demeanor
- Meeting Minutes weekly
- Communication to the staff
- Assisted Project Managers and Director of Operations and over 60 staff members
- Facilitated Event Planning for customer events and Company events (Holiday Parties/Retirement and more) for very successful company events
- Onboarding new employees, training and completing exit paperwork
- Creating Organization charts, Contact lists, PTO schedules, Immigration paperwork, Employee logs.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
- Screened calls and emails and initiated actions to respond or direct messages for managers
- Facilitated training and onboarding for incoming office staff
- Handled confidential and sensitive information with discretion and tact
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
Office Manager/Executive Assistant/Customer Engagement/Help Desk
Munetrix- Data Analytics
10.2019 - 12.2023
- Executive Assistant to President/CEO, Vice President, Operations Manager, Sales team and Senior Management
- Coordinate complex meetings/conferences and travel schedules for executive staff
- Meeting Minutes, project management, special projects, data entry
- Customer engagement and onboarding
- Troubleshooting issues for 35 or more customers per day
- Help Desk, creating tickets, escalating issues to technical team
- Expense reports, travel arrangements, Sales and marketing assistance
- Office supply management, event planning for customer events and employee events
- Running all aspects of office seamlessly.
- Identified and communicated customer needs to supply chain capacity and quality teams
- Organized and coordinated conferences and monthly meetings
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Supported business and hospitality needs of corporate partners and staff during meetings and company events
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes
- Promoted team productivity by keeping supplies organized and well-stocked
- Used QuickBooks to produce monthly invoices, reports, and other deliverables
Executive Administrative Assistant
Delphi Automotive
03.2000 - 06.2008
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Organized and updated schedules for executives.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Handled confidential and sensitive information with discretion and tact.
- Coordinated business meetings for Global conference for over 100 staff members. Arranged travel, hotel and offsite meetings and catering and reservations.
Education
Some College (No Degree) - Letters, Arts And Science
Penn State World Campus
State CollegeSkills
- MS Office/Google Suite/Google Docs
- MS Teams/Outlook
- Slack/Clickup/Todoist/Hubspot CRM/Vtiger CRM
- Zoom/Webex/Joinme
- Human Resources Onboarding/Training/Exit paperwork
- Project Management/ClickUp, Miro
- Scheduling meeting/Events/Catering
- Coordinate travel including airlines, rental, hotel, expense reports
- Office Supply ordering/QuickBooks for invoicing customers
- Operations Management/Inventory Control
- Staff Management/Supply Management
- Team Bonding/Event Coordination
- Excellent multi-tasking ability
- Employee Training
- Staff Training/Facility Management/Human Resources
Timeline
Office Manager/Executive Assistant/Human Resources
Inovision Software
02.2023 - Current
Office Manager/Executive Assistant/Customer Engagement/Help Desk
Munetrix- Data Analytics
10.2019 - 12.2023
Executive Administrative Assistant
Delphi Automotive
03.2000 - 06.2008
Some College (No Degree) - Letters, Arts And Science
Penn State World Campus
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