Julieta Capati
Oradell,NJ
Summary
A well-experienced HR generalist who is very proficient in the areas of recruitment and administration. Having been assigned at the United Nations Headquarters in New York and offices around the globe, I have gathered the relevant skills and experience necessary in pursuing a career in Human Resources and Administration.
I also stress the importance of fostering a collaborative and inclusive workplace and usually encourages open communication, continuous learning and supportive culture among my peers.
My belief is a thriving workforce contributes significantly to overall success.
Overview
43
43
years of professional experience
Work History
Staff Assistant
United Nations Headquarters
New York, New York
08.2024 - 11.2024
- As a Staff Assistant assigned to the Assistant Secretary-General (ASG), I assisted her Special Assistant in the execution of her duties such as scheduling and coordination of appointments for the ASG. making travel arrangements such as obtaining visas for Official Business travels, maintaining her calendar and disseminating it to the Office of the Under-Secretary General and other ASGs for their information.
- Ensured that ASG is equipped with the necessary background materials and checklists for every meeting that she attended
- Took charge of protocol formalities for visiting dignitaries and delegations from several UN Permanent Missions.
Legal Assistant
United Nations Headquarters
New York, New York
04.2024 - 06.2024
- Provided administrative support to Legal Officers by managing calendars; scheduling appointments; organizing files; preparing correspondence; proofreading all outgoing correspondence, such as acknowledgement letters, requests for comments and drafts of Management Evaluation Cases received from staff members, both local and internaitonally based. ; and obtaining necessary signatures.
- Verified and confirmed that all relevant United Nations Staff Rules and Regulations are uniformly and equally applied in a fair and consistent manner.
Administrative Assistant
United Nations Headquarters
New York, NY
12.2022 - 03.2023
- As a member of the Team for the Non-Staff Desk, so-called Consultants/Individual Contractor Desk, I was responsible for the initial recruitment of consultants and/or individual contractors being hired by the Substantive Offices.ffices.
- Processed the hiring from selection until their onboarding such as the creation of I-Need Tickets, following-up on Work Orders, clearing the Terms of References and processing P.104As (supplementary task reports of the concerned CICs.
- Followed-up on the financial clearances and budget requirements especially relating to the fees set and thereafter, created Purchase Orders (POs) for the on-time on-boarding of the staff.
Human Resources Assistant
United Nations Headquarters
New York, NY
08.2019 - 09.2022
- Assisted in recruiting and hiring processes by conducting phone screens, scheduling interviews, and completing reference checks.
- Assisted in organizing and coordinating competitive recruitment examinations as requested by Programme Managers
- Acted as Certifying Officer for all travel-related requests such as G-4 visa renewals, issuance of UNLPs, Employment Authorization forms and Requests for Official Business Travels.
- Organized and conducted new hire orientation sessions to introduce policies and procedures to employees.
- Responded to inquiries from current or prospective employees regarding human resources policies or procedures.
- Provided guidance and support to management team on various HR matters such as compensation packages or employee handbook updates.
- Prepared Letters of Appointments for Office of Counter Terrorism Staff and helped the HR Partners in their daily activities.
Programme Management Assistant
United Nations Headquarters
New York, NY
10.2018 - 03.2019
- Assisted the Human Resources Officers in compiling, summarizing and presenting information/data on the Internship and JPO Programmes;
- Coordinated the logistical arrangements on VTC Meetings between Geneva and New York on the People Strategy and Management Committee (PSMC) deliberations
- Drafted Minutes of VTC Meetings
- Served as focal point for the follow-up of administrative actions and assisted in the recruitment process
Senior Associate- Human Resources
United Nations
New York, New York
08.2015 - 10.2016
- Upon return from a field assignment in The Middle East:
- Assigned at the Office for Human Resources Management (OHRM) dealing mainly with recruitment of international staff for several departments of the UN using our UN Applications called INSPIRA
- Handled the selection of the candidate until the stage of on-boarding them and reporting to the job.
Office Manager/Administrative Assistant
United Nations
Naquoura, Lebanon
12.2011 - 07.2015
- Acted as the Senior Administrative Assistant responsible for all the office needs of the Chief of Administrative Services ranging from assisting the Chief in drafting several memoranda and worksheets for the different sections under her purview, such as the Office of General Services, Procurement, Personnel, and Finance Offices
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information
- Ensured that liaison and KPIs among the offices are produced and maintained in a timely and efficient manner in order to fulfill the Mandate of the UN Mission in Lebanon.
Recruitment / Specialist
United Nations
Kinshasa, DR Congo
11.2008 - 11.2010
- Conducted all facets of recruitment from identification of qualified candidates in our database, scheduling of interviews by the selection panel and presenting the programme managers with CVs of candidates for review
- Upon selection, drafted the evaluation sheets and presented them to the Head Office for final review and selection
- Prepared all documentation for on-boarding of selected candidates.
- Participated in staff meetings and workshops designed to improve recruitment processes.
- Organized onboarding sessions for new hires by coordinating orientation materials and training schedules.
Senior Associate- Human Resources
UN Truce Supervision Organization
Jerusalem, Israel
05.2007 - 06.2008
- Conducted reference and background checks on all job applicants
- Developed creative recruiting strategies that met anticipated staffing needs
- Communicated the duties, compensation, benefits and working conditions to all potential candidates
- Managed all phases of recruitment, including defining hiring management needs and posting available positions
- Contacted all job applicants to inform them of their application status and scheduled their subsequent interviews
- Drafted internal announcements and sent them in a timely manner.
Human Resources Generalist
United Nations
New York, New York
07.2006 - 04.2007
- Created and implemented the exit and interview program process
- Created and modified job descriptions within all departments
- Worked with senior-level management to create fair and consistent HR policies and procedures
- Worked with HR advisors and HR representatives on establishing consistent hiring practices
- Created and managed more than 170 confidential personnel records
- Processed all salary changes stemming from promotion for all payroll purposes.
Senior Administrative Assistant
UN Mission in DRC
Kinshasa, DR Congo
03.2003 - 06.2006
- Worked closely with the Chief of Travel unit and arranged travel reservations and tickets for at least 500 Staff of the Mission
- Drafted meeting agendas and acted as OIC, Travel when Chief is not around
- Designed electronic file systems and maintained electronic and paper files
- Wrote reports and correspondence from dictation and handwritten notes
- Properly routed agreements, contracts and invoices through the signature process
Executive Administrative Assistant
UN Mission
Tyre, Lebanon
07.1997 - 02.2002
- Arranged appropriate travel, visas, agendas, necessary contacts and country information for traveling Chiefs of the Mission
- Collaborated with other administrative team members, human resources and the finance department on special projects and events
- Provided logistical support to visiting executives in coordination with other Executive Assistants
- Drafted and finalized news briefs when I was working for the Spokesman of the Mission.
Administrative Assistant
United Nations Development Programme
New York, New York
05.1982 - 05.1997
- Worked in several departments of UNDP and was also assigned for one year in Islamabad, Pakistan (UNDP Office) while Spouse was also assigned in the Field
- Acted as a Senior Secretary to the UN Representative in Pakistan while on Mission
- Gained skills and experience from May 1982 to April 1997 having worked in the field of Personnel Administration including Training.
Education
Bachelor of Science - Commerce
College of the Holy Spirit
01.1976
MBA - Financial Management
De La Salle University
PhilippinesSome College (No Degree) - International Affairs
Columbia University in The City of New York
New York, NYSkills
- Ability to communicate clearly and effectively with all different nationalities coming from different backgrounds
- Ability in learning new skills in short periods of time, eg the new policies and procedures of the Company to which I am applying for
- Ability in agreeing to disagree in the meantime respecting each other's point of views
- Ability to accept one's faults with humility if proven to be wrong
- Proficiency in MICROSOFT WORD, EXCEL and POWERPOINT
- Planning of Meetings in a most efficient manner
- Quality Assurance skills
- Effective Travel Coordination skills
Activities
- Student Catholic Action
- National Association of Professional Women
Languages
English
Professional
Spanish
Limited
French
Limited
Timeline
Staff Assistant
United Nations Headquarters
08.2024 - 11.2024
Legal Assistant
United Nations Headquarters
04.2024 - 06.2024
Administrative Assistant
United Nations Headquarters
12.2022 - 03.2023
Human Resources Assistant
United Nations Headquarters
08.2019 - 09.2022
Programme Management Assistant
United Nations Headquarters
10.2018 - 03.2019
Senior Associate- Human Resources
United Nations
08.2015 - 10.2016
Office Manager/Administrative Assistant
United Nations
12.2011 - 07.2015
Recruitment / Specialist
United Nations
11.2008 - 11.2010
Senior Associate- Human Resources
UN Truce Supervision Organization
05.2007 - 06.2008
Human Resources Generalist
United Nations
07.2006 - 04.2007
Senior Administrative Assistant
UN Mission in DRC
03.2003 - 06.2006
Executive Administrative Assistant
UN Mission
07.1997 - 02.2002
Administrative Assistant
United Nations Development Programme
05.1982 - 05.1997
Bachelor of Science - Commerce
College of the Holy Spirit
MBA - Financial Management
De La Salle University
Some College (No Degree) - International Affairs
Columbia University in The City of New York
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