Julieta P Capati
Human Resources Generalist
Oradell,NJ
Summary
Dynamic HR generalist with extensive experience in recruitment and administration, gained through assignments at the United Nations Headquarters in New York and various global offices. Expertise includes a deep understanding of the skills and strategies essential for advancing careers in Human Resources and Administration. Committed to fostering a collaborative and inclusive workplace that promotes open communication, continuous learning, and a supportive culture among colleagues. A strong belief in the power of a thriving workforce as a key driver of organizational success underpins every initiative undertaken.
Overview
35
35
years of professional experience
3
3
Certifications
Work History
Staff Assistant
United Nations Secretariat
08.2024 - 11.2024
- As an Administrative staff assistant assigned to the Assistant Secretary-General (ASG), in charge ofa scheduling and coordination of appointments for the ASG. making travel arrangements like obtaining visas for Official Business travels, and ensuring that she has a smooth and efficient itinerary.
- Ensured that ASG is equipped with the necessary background materials and checklists for every official meetings she attended.
- Took charge of protocol formalities for visiting dignitaries and delegations from several UN Permanent Missions.
- Coordinated office operations, ensuring smooth workflow and effective communication among departments.
- Used advanced Microsoft Office skills to create polished documents, spreadsheets, and presentations that were well-received by colleagues and management alike.
Legal Assistant
United Nations Secretariat
04.2024 - 06.2024
- Provided administrative support to Legal Officers by preparing all necessary documents and correspondence for Management Evaluation cases, both locally based in New York as well as the Field Offices.
- Conducted research to support legal teams in complex case preparations.
- Provided administrative support to enhance workflow efficiency within the legal department.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Contributed to positive work environment by offering comprehensive support to attorneys and staff, including document management and meeting coordination.
- Verified and confirmed that all relevant United Nations Staff Rules and Regulations are uniformly and equally applied in a fair and consistent manner.
- Coordinated schedules and meetings for legal officers, ensuring efficient time management.
Administrative Assistant
United Nations Secretariat
12.2022 - 03.2023
- As a member of the Team for the Non-Staff Desk, so-called Consultants/Individual Contractor (CIC) Desk, I was responsible for the initial recruitment of consultants and/or individual contractors being hired by the Substantive Offices.
- Implemented a digital filing system, improving document retrieval times and organization.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Streamlined invoice processing procedures to ensure timely payment of consultants/individual contractors while minimizing errors in financial records.
- Processed the hiring from selection to onboarding such as the creation of I-Need Tickets, following-up on Work Orders, clearing the Terms of References and processing P.104As (supplementary task reports of the concerned CICs.
- Followed-up on the financial clearances and budget requirements especially relating to the fees set and thereafter, created Purchase Orders (POs) for the on-time on-boarding of the staff.
Human Resources Assistant
United Nations Headquarters
08.2019 - 09.2022
- Assisted in recruiting and hiring processes by conducting phone screens, scheduling interviews, and completing reference checks.
- Assisted in organizing and coordinating competitive recruitment examinations as requested by Programme Managers
- Acted as Certifying Officer for all travel-related requests such as G-4 visa renewals, issuance of UNLPs, Employment Authorization forms and Requests for Official Business Travels.
- Organized and conducted new hire orientation sessions to introduce policies and procedures to employees.
- Responded to inquiries from current or prospective employees regarding human resources policies or procedures.
- Provided guidance and support to management team on various HR matters such as compensation packages or employee handbook updates.
- Prepared Letters of Appointments for Office of Counter Terrorism Staff and helped the HR Partners in their daily activities.
Programme Management Assistant
Office for the Coordination of Humanitarian Affairs, UN
10.2018 - 03.2019
- Assisted the Human Resources Officers in compiling, summarizing and presenting information/data on the Internship and Junior Professional Officers' Programmes;
- Coordinated the logistical arrangements on VTC Meetings between Geneva and New York on the People Strategy and Management Committee (PSMC) deliberations
- Drafted Minutes of VTC Meetings
- Served as focal point for the follow-up of administrative actions and assisted in the recruitment process
Senior Associate- Human Resources
United Nations Secretariat
08.2015 - 10.2016
- Assigned at the Office for Human Resources Management (OHRM) dealing mainly with recruitment of international staff for several departments of the UN using our UN Applications called INSPIRA
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Developed and implemented employee onboarding programs to enhance engagement and retention.
- Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
Office Manager/Administrative Assistant
United Nations Interim Force in Lebanon
12.2011 - 07.2015
- Acted as the Senior Administrative Assistant responsible for all the office needs of the Chief of Administrative Services ranging from assisting the Chief in drafting several memoranda and worksheets for the different sections under her purview, such as the Office of General Services, Procurement, Personnel, and Finance Offices
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information
- Ensured that liaison and KPIs among the offices are produced and maintained in a timely and efficient manner in order to fulfill the Mandate of the UN Mission in Lebanon.
- Coordinated logistics for international meetings, ensuring seamless communication among diverse stakeholders and participants.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Assisted the Administrative Officer in overseeing office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
Recruitment / Specialist
United Nations Mission in the Democratic Republic of Congo
11.2008 - 11.2010
- Conducted all facets of recruitment from identification of qualified candidates in our database, scheduling of interviews by the selection panel and presenting the programme managers with CVs of candidates for review
- Upon selection, drafted the evaluation sheets and presented them to the Head Office for final review and selection
- Utilized applicant tracking systems to streamline candidate sourcing and selection processes.
- Conducted comprehensive interviews, assessing candidates' fit for organizational culture and role requirements.
- Collaborated with hiring managers to define job descriptions and identify key qualifications for open positions.
- Prepared all documentation for on-boarding of selected candidates.
- Participated in staff meetings and workshops designed to improve recruitment processes.
- Organized onboarding sessions for new hires by coordinating orientation materials and training schedules.
Senior Associate- Human Resources
United Nations Truce Supervision Organization
05.2007 - 06.2008
- Conducted reference and background checks on all job applicants
- Developed creative recruiting strategies that met anticipated staffing needs
- Communicated the duties, compensation, benefits and working conditions to all potential candidates
- Managed all phases of recruitment, including defining hiring management needs and posting available positions
- Contacted all job applicants to inform them of their application status and scheduled their subsequent interviews
- Drafted internal announcements and sent them in a timely manner.
Human Resources Generalist
United Nations Secretariat
07.2006 - 04.2007
- Created and implemented the exit and interview program process
- Developed and implemented HR policies aligned with organizational goals.
- Led recruitment initiatives, enhancing talent acquisition strategies to attract diverse candidates.
- Created and modified job descriptions within all departments
- Worked with senior-level management to create fair and consistent HR policies and procedures
- Worked with HR advisors and HR representatives on establishing consistent hiring practices
- Created and managed more than 170 confidential personnel records
- Processed all salary changes stemming from promotion for all payroll purposes.
- Maintained up-to-date records of employee information in HRIS system ensuring accurate reporting and data-driven decision-making.
Senior Administrative Assistant
UN Mission in DRC
03.2003 - 06.2006
- Worked closely with the Chief of Travel unit and arranged travel reservations and tickets for at least 500 Staff of the Mission
- Drafted meeting agendas and acted as OIC, Travel when Chief is not around
- Designed electronic file systems and maintained electronic and paper files
- Wrote reports and correspondence from dictation and handwritten notes
- Properly routed agreements, contracts and invoices through the signature process
Executive Administrative Assistant
United Nations Interim Force in Lebanon
07.1997 - 02.2002
- Arranged appropriate travel, visas, agendas, necessary contacts and country information for traveling Chiefs of the Mission
- Collaborated with other administrative team members, human resources and the finance department on special projects and events
- Provided logistical support to visiting executives in coordination with other Executive Assistants
- Drafted and finalized news briefs for the Office of the Spokesman of UNIFIL.
Administrative Assistant
United Nations Development Programme
05.1982 - 05.1997
- Worked in several departments of UNDP and was also assigned for one year in Islamabad, Pakistan (UNDP Office) while Spouse was also assigned in the Field
- Acted as a Senior Secretary to the UN Representative in Pakistan while on Mission
- Gained skills and experience from May 1982 to April 1997 having worked in the field of Personnel Administration including Training.
Education
MBA - Financial Management
De La Salle University
Manila, PhilippinesSome College (No Degree) - International Affairs
Columbia University in The City of New York
New York, NYBachelor of Science - Commerce
College of the Holy Spirit
Manila, Philippines01.1976
Skills
- Clear and effective communication across diverse cultures
- Ability in learning new skills in short periods of time, eg the new policies and procedures of the Company to which I am applying for
- Ability in agreeing to disagree in the meantime respecting each other's point of views
- Ability to accept one's faults with humility if proven to be wrong
- Proficiency in MICROSOFT WORD, EXCEL and POWERPOINT
- Planning of Meetings in a most efficient manner
- Quality Assurance skills
- Effective Travel Coordination skills
- Office administration
Accomplishments
- Achieved the successful onboarding of UN volunteers for regular UN Staff positions by completing recruitment formalities in a timely manner with accuracy and efficiency.
- Collaborated with team of administrative specialists in the development of efficient payroll system for payment of Education Grant entitlements..
- Used Microsoft Excel to develop inventory tracking spreadsheets.
Certification
Prince 2 Training Certificate
Several training certificates in UMOJA (SAP) software used by the UN.
Human Resources Certification
Languages
English
Professional
Spanish
Limited
French
Limited
Timeline
Staff Assistant
United Nations Secretariat
08.2024 - 11.2024
Legal Assistant
United Nations Secretariat
04.2024 - 06.2024
Administrative Assistant
United Nations Secretariat
12.2022 - 03.2023
Human Resources Assistant
United Nations Headquarters
08.2019 - 09.2022
Programme Management Assistant
Office for the Coordination of Humanitarian Affairs, UN
10.2018 - 03.2019
Senior Associate- Human Resources
United Nations Secretariat
08.2015 - 10.2016
Office Manager/Administrative Assistant
United Nations Interim Force in Lebanon
12.2011 - 07.2015
Recruitment / Specialist
United Nations Mission in the Democratic Republic of Congo
11.2008 - 11.2010
Senior Associate- Human Resources
United Nations Truce Supervision Organization
05.2007 - 06.2008
Human Resources Generalist
United Nations Secretariat
07.2006 - 04.2007
Senior Administrative Assistant
UN Mission in DRC
03.2003 - 06.2006
Executive Administrative Assistant
United Nations Interim Force in Lebanon
07.1997 - 02.2002
Administrative Assistant
United Nations Development Programme
05.1982 - 05.1997
Bachelor of Science - Commerce
College of the Holy Spirit
MBA - Financial Management
De La Salle University
Some College (No Degree) - International Affairs
Columbia University in The City of New York
Activities
- Student Catholic Action
- National Association of Professional Women
- Member of the UN Women in the Secretariat
- Member of the National Association of Realtors (NAR)
- Member of the Association of Former International Civil Servants (AFICS)
Education and Training
other