JULIETTE SCHEIRING
Executive Assistant
Yardley,PA
Summary
Accomplished Executive Assistant with over 18 years experience working in the insurance, real estate, and educational professions. Proficient in providing high-level administrative support to management, planning events, inventory control and independently managing projects. Strong quantitative problem-solving and prioritization skills.
Overview
19
19
years of professional experience
Work History
Executive Assistant
RE/MAX Properties, LTD.
12.2020 - 12.2021
- Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profiles, research old multiple listing service (MLS) listings
- Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities
- Create timelines and coordinate with clients to ensure all deadlines are met and contingencies are released
- Oversee all other aspects of buyer & seller transactions from executed purchase agreement to closing.
- Created and managed office systems to efficiently deal with documentation.
- Developed and maintained automated alert systems for important deadlines.
- Volunteered to help with special projects of varying degrees of complexity.
Program Director
21st Century Community Learning Centers
06.2019 - 12.2020
- Develop and engage programs to provide academic enrichment opportunities for children, particularly students who attend high-poverty and low-performing schools
- Implement policies and procedures that fulfill grant requirements of the Pennsylvania Department of Education
- Provide direct and indirect supervision of staff and volunteers through regularly scheduled staff meetings and trainings
- Ensure control of program expenditures against grant budget
- Completion and submission of all reports per grant guidelines and deadlines.
- Coordinated budgeting, scheduling and resource allocation to facilitate smooth flow of operations.
- Provided ongoing direction and leadership for program operations.
- Supervised program staff, managing and evaluating performance to provide high-quality services to program participants.
Administrative Assistant
21st Century Community Learning Centers
11.2017 - 02.2019
- Worked directly with Program Directors providing administrative support that included creating correspondence, compiling reports, data entry, tracking student attendance and coordinating events
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks daily.
- Key Accomplishments: Promoted to Program Director in June 2019.
Executive Assistant to the CEO
Partners Specialty Group, LLC
09.2002 - 05.2017
- Assisted CEO by providing administrative support that included preparing expense reports, creating correspondence, compiling reports and coordinating a busy calendar
- Handled all domestic and international travel arrangements
- Managed annual company meetings and customer event logistics
- Created marketing pieces per company’s guidelines to increase the company’s brand
- Prepared agendas for board meetings
- Collaborated with staff members to complete projects in multi-departments within specific deadline
- Performed overflow support to the Chief Financial Officer and Human Resources Department
- Held position of Assistant Secretary on the company’s Board of Directors.
Skills
- Data Entry & Processing
- Account Management
- Event Planning
- Microsoft Office
- Google Drive
- Strategic Planning
- Office Administration
- Project Management
- Business Correspondence
- Information Confidentiality
- Executive Presentation Development
- Executive Support
- Strong Problem Solver
- Schedule Management
- Maintain Filing Systems
- Travel Arrangement Management
- Administrative Policies
- Business Writing
- Workflow Improvements
- Developing Agendas
- Administration Management
- Meeting Agenda Preparation
Timeline
Executive Assistant
RE/MAX Properties, LTD.
12.2020 - 12.2021
Program Director
21st Century Community Learning Centers
06.2019 - 12.2020
Administrative Assistant
21st Century Community Learning Centers
11.2017 - 02.2019
Executive Assistant to the CEO
Partners Specialty Group, LLC
09.2002 - 05.2017