Julissa O’Hearon
Dalton,GA
Summary
Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Excelled in bookkeeping services delivery and learned new technologies to improve efficiency. Impressive accounting and communications skills leading to desirable outcomes. Organized and dedicated with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments
Overview
7
7
years of professional experience
Work History
Bookkeeper/Administrative Assistant
DALTON JR HIGH SCHOOL
Dalton, GA
07.2021 - Current
- Support operational goals of administrative team
- Prepare, analyze, and reconcile financial accounting reports and data for review of district administration and state and federal agencies.
- Process various forms and reports to ensure proper and complete accountability of funds.
- Examines and checks documents for conformity with district policies and federal and state laws and regulations.
- Compute and verify bills for service, invoices, purchase orders, and/or other data for accurate recording and processing; process all accounts receivable and payable; receive, record, and deposit cash receipts, disburse and mail checks, balance accounts, reconcile vendor statements, and perform other general bookkeeping duties as required.
- Prepare, and/or submit various documents such as billing invoices, packing slips, checks, insurance forms, payroll roster, purchase orders, check and deposit registers, ledgers, annual reports, memos, and correspondence.
- Manage accounts, prepare purchase orders, make deposits, and perform bookkeeping duties.
- Work closely with human resources department entering payroll for 125 school staff.
- Maintain calendar dates and schedule meetings when required in support of school.
- Create and maintain filing systems, both physical and electronic.
- Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Processed invoices and expenses using CSI to facilitate on-time payment.
- Arranged rapid office equipment repair and maintenance with vendors.
- Maintained staff directory and company policy handbook for human resources department.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Coordinated bookkeeping activities in CSI.
Bookkeeper/Administrative Assistant
DALTON HIGH SCHOOL
Dalton, GA
08.2019 - 06.2021
- Support operational goals of administrative team
- Perform variety of office support duties that include, but are not limited to receiving telephone calls, visitors, and providing information about school activities
- Maintain 3 different calendar dates and schedule meetings when required in support of school.
- Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Maintained staff directory and company policy handbook for human resources department.
- Create and maintain filing systems, both physical and electronic
- Write and edit documents, prepare communications such as memos, emails, invoices, reports and other correspondence.
- Manage accounts, prepare purchase orders, make deposits, and perform bookkeeping duties.
- Work closely with human resources department entering payroll for school staff.
Administrative Assistant/Attendance Clerk
DALTON HIGH SCHOOL
Dalton, GA
08.2018 - 06.2019
- Support operational goals of school by gathering, maintaining, reporting baseline data and record in accordance with school policy
- Coordinate, schedule meetings/functions when required in support of school registration process
- Written materials and correspondence are completed within established deadline
- Develop and distribute parent letter, school wide notifications, prepare and distribute new student information packets
- Interact with students and parent population to provide information and assistance
- Input daily attendance information into office database for 2,600 student school.
- Maintained accurate records of all absences, truancy issues and disciplinary actions.
- Pleasantly greeted all office visitors and asked open-ended questions to determine needs.
- Called parents and guardians to inquire about late or truant students.
- Developed exceptional time management, relationship building and organizational skills from working in busy school setting.
- Provided excellent customer service to individuals requesting information in accordance with company guidelines.
- Operated telephone systems to answer and route incoming calls along with taking and delivering messages.
- Processed and scanned files into electronic databases.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Carried out day-day-day duties accurately and efficiently.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Data Entry Clerk
PARK CREEK SCHOOL
Dalton, GA
01.2015 - 06.2018
- Completed data entry tasks with accuracy and efficiency.
- Scanned documents and saved in database to keep records of essential organizational information.
- Entered numerical data into databases with speed and accuracy using 10-key pad.
- Sorted documents and maintained organized filing process.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Organized, sorted, and checked input data against original documents.
- Compiled data and reviewed information for accuracy prior to input.
- Located and corrected data entry errors and reported to management.
- Added documents to file records and created new records to support filing needs.
- Verified accuracy of data before transcribing.
- Reviewed and updated students correspondence files and database information to maintain accurate records.
- Verified data files prior to entry to maintain high data accuracy.
- Entered data into Infinite Campus system according to formatting standards.
- Obtained scanned records and uploaded into database.
- Executed data verification to detect errors.
- Scrubbed data for errors and made corrections to maintain clean records.
- Tracked and maintained records for enrollment department.
Education
School Financial Accounting Personnel Certificate Program - Accounting
University of Georgia
Athens, GA2021
Professional Interpreter in Education Certificate Program -
University of Georgia
Athens, GA2018
Associate of Arts - Early Childhood Education
University of Phoenix
Tempe, AZ2012
High School Diploma -
Dr. Pila
Puerto Rico1996
Skills
- Strong Organizational Skills
- Clerical Staff Oversight
- Multitasking and Time Management
- Ease with Computers and Technology
- Document and File Management
- Payroll Administration
- Data Entry Documentation
- Accounting and Bookkeeping
- Skilled in Microsoft Office, Excel, and Outlook
- Bilingual in Spanish and English
- Confidentiality and Data Protection
- PC Proficiency
Languages
Spanish
Native or Bilingual
English
Full Professional
Timeline
Bookkeeper/Administrative Assistant
DALTON JR HIGH SCHOOL
07.2021 - Current
Bookkeeper/Administrative Assistant
DALTON HIGH SCHOOL
08.2019 - 06.2021
Administrative Assistant/Attendance Clerk
DALTON HIGH SCHOOL
08.2018 - 06.2019
Data Entry Clerk
PARK CREEK SCHOOL
01.2015 - 06.2018
School Financial Accounting Personnel Certificate Program - Accounting
University of Georgia
Professional Interpreter in Education Certificate Program -
University of Georgia
Associate of Arts - Early Childhood Education
University of Phoenix
High School Diploma -
Dr. Pila
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