Justin Guzman
South Gate,CA
Summary
Diligent professional with background in managing complex projects across various industries. Known for successfully leading cross-functional teams to deliver projects on time and within scope. Demonstrated ability to manage project lifecycles and implement process improvements.
Overview
11
11
years of professional experience
Work History
Executive Assistant III
Los Angeles County Development Authority
05.2023 - Current
- Assist the chief of operations and chief of programs with administrative duties and calendar scheduling
- Execute special projects and daily tasks with the ability to acquire the latest information expeditiously
- Project managed digital signature process to Adobe Sign for more efficiency and accuracy
- Review and analyze correspondence and memos for internal and external communication
- Collaborate with internal and external partners to meet deadlines at least 2 hours and to the extent of 72 hours, including time-sensitive projects at the city and county levels for the best interest of recipients and constituents
- Maintain inventory of office supplies and monitor office budget while following procurement protocol
- Chaired and led a committee to boost morale within the agency by increasing staff engagement
- Process purchase orders and promptly organize preexisting invoices and procurement of items
- Participate in interview panels for prospective new hires for various open positions across the agency
Executive Assistant
Children's Law Center of California
05.2021 - 04.2023
- Assisted law firm director with administrative duties, correspondence, and calendar scheduling
- Drafted memos and confidential correspondence for internal and external communication
- Initiated and executed projects such as implementing a fully digital practice with Office 365
- Updating critical flow charts and files to anticipate future issues and provide solutions
- Supervised support staff of eight secretaries and paralegals and provided policy guidance
- Trained support staff with new agency material and job-specific training unique to each individual
- Drafted monthly newsletter with updated organizational policies and legislation updates provided by writ attorney ahead of the monthly staff meeting
- Plan firm-specific office events and coordinate with other firms and organizational staff for agency-wide events
- Screen and recruit applicants for support staff and investigators and coordinate scheduling interviews for attorney openings with attorney supervisors and firm director
- Managed firm budget accounts per organizational policies
Secretary
Children's Law Center of California
01.2018 - 04.2021
- Assisted eight attorneys with correspondence, case management organization, and inquiries
- Provided Spanish language interpretation for the firm beyond the assigned eight attorneys up to thirty, facilitating effective communication with Spanish-speaking clients and colleagues
- Organized special projects in collaboration with community partner agencies for mutual clients
- Converted important documents to fillable PDF forms before the pandemic for more efficiency
- Assisted the office manager in any projects by collaborating with other members
Sales Manager
Oakley
07.2014 - 06.2018
- Supervised and supported store associates by identifying the team's strengths and weaknesses
- Addressed customer complaints while maintaining a composed and positive demeanor
- Supported the store manager in addressing business sales and strategic sales planning
- Under the direction of the store manager, special projects are expected to meet deadlines
- Relayed vital performance indicators to store associates and reported to the store and district manager
Education
Bachelor of Arts - Public Sector Management
California State University, Northridge
Los Angeles, CA05.2025
Associate of Arts - Social and Behavioral Sciences
Pasadena City College
Pasadena, CA05.2022
Skills
- Skilled in utilizing Microsoft 365 tools
- Skilled in PDF editing using Adobe Acrobat Professional
- Experience with PeopleSoft applications
- ADP software proficiency
- Experienced with PayCom software
- Skilled in Zoom meetings
- Focused listening
- Effective communicator
- Forward-thinking approach
- Flexible in dynamic environments
- Maintains a respectful demeanor
- Consistently focused
Accomplishments
- Designed and launched the Adobe Sign Project, resulting in more efficient and quicker turnaround for obtaining signatures in documents for the company.
Languages
Spanish
Native or Bilingual
Professional Development
Society For Human Resource Management (SHRM), Member
Timeline
Executive Assistant III
Los Angeles County Development Authority
05.2023 - Current
Executive Assistant
Children's Law Center of California
05.2021 - 04.2023
Secretary
Children's Law Center of California
01.2018 - 04.2021
Sales Manager
Oakley
07.2014 - 06.2018
Bachelor of Arts - Public Sector Management
California State University, Northridge
Associate of Arts - Social and Behavioral Sciences
Pasadena City College
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