Summary
Overview
Work History
Education
Skills
Certification
Timeline
Availability
Generic
Justine Santaella

Justine Santaella

Jacksonville,NC

Summary

Experienced Contract Specialist with years of experience in contract administration and management. Proficient in monitoring contractor's performance with contract requirements and contract funding and expenditures. Detail-oriented in planning and managing procurement programs and contracting activities. Thorough in administering contract processes and ensuring policy and regulatory compliance. Committed to resolving contractor performance issues by devising solutions.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Contract Specialist/Project Management/H.R./Payroll Specialist

Quality Roofers, Inc.
04.2021 - Current
  • Negotiated contract terms with suppliers, ensuring compliance with company policies and regulations.
  • Streamlined contract management processes, enhancing efficiency in documentation and approval workflows.
  • Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement.
  • Reviewed and analyzed contract documents for accuracy, identifying potential risks and mitigating issues.
  • Provided expert HR guidance, protocols and advice to managers and employees. Developed practices and processes to ensure consistency and fluency throughout the office setting. Ensured all HR administrative records are updated and maintained to include employee files, certificates, training and Military DBIDS process. Conducted all onboarding orientations. Worked closely with NAVFACO, and Army Corps of Engineers for Government Contract purposes to include AHA’s, Accident Prevention plans, Quality Control Plans, Pre-Construction Submittals etc. Performed Payroll weekly for 30+ employees to include Certified Payrolls to the Government.

Office Manager

Morton Containers Inc. & Tim Morton Trucking, LLC
01.2018 - 01.2021
  • Worked efficiently and effectively with minimal oversight to run both companies. Managed and monitored all accounts receivables and payables. Billing and collections expert, distributing weekly reports to customers showing Open Balance and receiving payments for Open invoices. Solely responsible for deposits and payments to our financial institutions. Reconciled all accounts monthly to ensure general ledger was balanced. Personally responsible, for the maintenance of all directive and file management with expert attention to detail. Responded to employees with Human Resource inquiries and concerns in regards to payroll, time keeping, medical, dental, vision insurance, child support and the unemployment office as well as 401k and taxes. Monitored and maintained all state regulated permits and forms with the NCDOR and NCDOT for 20 plus vehicles. Submitted all assets to insurance companies and maintained records for General liability and workers compensation. Personally responsible for dispatching all container trucks, upkeep of inventory for 312 containers daily, corresponding with clients and drivers to ensure the daily schedules were completed. Maintained a professional relationship between vendors, customers and employees.

Administration

Parker & Associates
01.2011 - 01.2016
  • Responsible for telephone, email, fax and front desk reception within a high-volume environment. Responsible for typing and distributing the application process to the City of Jacksonville, ONWASA, NCDENR, North Carolina Division of Transportation. Personally submit full packages including all required forms, applications, and project plans. Maintaining a professional relationship, between our office and our clients. Personally responsible, for the maintenance of all directive and file management.

Administration

United States Air Force
06.2010 - 01.2011
  • Responsible for the overall management and supervision of all new trainees throughout the administrative process. Assigned, task, trained and lead personnel throughout the in-processing stages and new join briefs. Overall responsibility of assigning rooms, and distributing keys. Immediate advisor to incoming personnel. Personally responsible for the maintenance of all directives and file management in accordance with the Systems Approach to Training Manual for accuracy and completeness. Responsible for weekly inventory and inspection of all new trainees’ uniforms. Posting of all announcements, and the direct liaison for trainees with Staff Non-Commissioned Officers.

Education

A.S. - Psychology

Coastal Carolina Community College
Jacksonville, NC
05.2009

Skills

  • Microsoft Office expertise (PowerPoint, Excel, Word, Access)
  • Quality assurance
  • Contract proposals
  • Contract administration
  • Procurement strategies

Certification

Construction Quality Management Certification

E-Verify Certified

CPR/AED/Child, Adult, Senior First Aid

Timeline

Contract Specialist/Project Management/H.R./Payroll Specialist

Quality Roofers, Inc.
04.2021 - Current

Office Manager

Morton Containers Inc. & Tim Morton Trucking, LLC
01.2018 - 01.2021

Administration

Parker & Associates
01.2011 - 01.2016

Administration

United States Air Force
06.2010 - 01.2011

A.S. - Psychology

Coastal Carolina Community College

Availability

Permanent, Full Time

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